Canadian Senior Pro Rodeo Association
2014 Annual General Meeting Agenda
Oct 17th 2014 1:00pm in the rotunda of the Claresholm Agri Plex
Call to Order:
October 17th 2014
Claresholm, Alberta
Additions or Deletions to Agenda (last minute additions without docket received at the discretion of the chair).
Reading and Adoption of Minutes. The minutes from last year have been printed out-please read.
Nominations –
Current Directors coming up for election
President – Chuck Melin
Vice President – Jim Stevens
Roughstock – Russell Friend
Barrel Racing – Frances Hargrave
Steer Wrestling – Lonny Olson
Tie Down Roping – Lynn Turcato
Team Roping – Troy Helmig (Currently held by Mike Tucker)
Team Roping – Toni Dixon
Ribbon Roping – Effie Simpson
Ribbon Roping – Bob Hood
Breakaway Roping – Mike Tucker (Currently held by Crystal Lourgham)
Finals Chairperson – Lorraine Norgard
USA Representative – Russell Friend
Committee Representative – Doreen Mattson
Reports of Officers, Boards & Standing Committees:
-Financial Report -2013
-Please see the income expense report provided
2) Presidents Report – Chuck Melin
Unfinished Business and General Orders.
New Business
1)Selling Judges and Secretary membership cards (Feb 24 2014)
2)Timed event proposal submitted by Jim Olson and Doreen Mattson (Feb 24 2014) – see docket below
3)Stock Charge (May 29 2014)
4)Jerk Down rule in the Tie Down Roping (July 17 2014)
5)30 Second time limit for all events (July 17 2014)
6)Men’s Breakaway Age
7)Points allocation when locals are entered
8)Joining of 40 and 50 age divisions – see docket below
9)
Adjournment
AGM Docket Request:
Originator:Jim Olson: Committee Rep
Subject:
Limited/fewer entries in 40’s age events / dwindling entries in other age groups.
Background/History Justifying Proposal
The NSPRA circuit system has result in fewer US entries at CDN. rodeos
Many rodeos schedule together to justify travel
Travel costs restrict non-necessary travel to many
Weekday rodeos are difficult to schedule for working members
Existing entry levels do not attract additional entries in distressed events
Proposed Action
Allow older age group contestants to “Compete-Down” in lower age groups of distressed events with declining (limited/fewer) entries, to create a meaningful competition.
Conditions:
- Define an event to constitute a minimum of 8 competitors.
- “Compete-Down” entrants, may top-up the entries if inadequate numbers of age appropriate contestants fail to enter to a maximum of 8 entries per event.
- Age appropriate entrants receive points and money only as won.
- “Compete-Down” entrants, jackpot-compete only, and receive no points.
- Entrants must request consideration to “Compete-Down” when entering.
- “Compete-Down” entrants must be drawn from hat to top-up the contest; ensuring fair access by all.
- All members may compete only in their appropriate age group with no opportunity to compete in more than age category, excepting the existing team roping rule and steer wrestling combined entry format.
- Implement changes for 2015 rodeos
- Distribute for comment CSPRA website
Considerations
- Combining the 40s and 50s age groups together is a fundamental change to the CSPRA competition format. This tactic may create unforeseen consequences and prove difficult to change or correct at a later date.
- Arguably younger competitors should have an advantage over an older competitor.
- Minimum 8 contestants per events will guarantee minimum payout.
- Guaranteed minimum entries may attract new entries; entry fees, travel costs and time do not justify entering to compete against yourself, or one or two other guys.
- Committees/Stock Contractors can better plan performances and stock requirements.
- This proposal is self-limiting; if numbers improve to the minimum requirement then no compete-down positions will be available.
- “Compete-Down” may benefit any age group that experiences declining entry difficulties.
Docket Request:
CSPRA Directors Meeting at earliest date; and allot discussion time
Originator:Committee Representatives
Jim Olson
Doreen Mattson
Subject:
Committee Concerns: Existing rodeo committees facing hardship to continue-on, and new committees considering hosting a CSPRA rodeo; are having trouble rationalizing rough stock events that have a very limited entry and with costs that are disproportional to those of other events.
Background/History Justifying Proposal
Committee Comments:
Local sponsorship is taxed to its limit.
Volunteer help: lack of manpower
Why is rough stock added money not equal?
How does steer wrestling justify increased added money?
How many entries to qualify as a contest?
Rough stock partnering is not viable:
- limits choice of rodeo dates
- gate fees are a death loss – no benefit
- shared bull fighter/pick-up men fees: ½ cost – no benefit
Rough stock turn-out/injury; events are injury prone
Rough stock contestants (or lack thereof) are doing little to help their own cause.
NSPRA sanctions timed event only rodeos
Proposed Action: for discussion
- Optional rough stock events at CSPRA rodeos
- 6 entries required to constitute an event
- Changes implemented for 2014 rodeos
- Distribute for comment on CSPRA website
- Mail ballot to membership (return by March 15, 2014)
Canadian Senior Pro Rodeo Association
Annual General Meeting
Claresholm AB
Oct 19, 2013
9:00 am
Attendance
Chuck Melin, Laurette Cockburn, Susan Debeau, Gus Vaile, Ron Thompson, Larry Adams, Leonard Schmidt, Michelle Kathrein, Lyle Kathrein, Bob Stoddard, Arnold Fletcher, Larry Werner, Gerard Sevcik, unlegiable, Connie Volk, Connie Lemoine, Neil Howard, Glen Adie, Harold Wright, Kelly Creasy, Twyla Bruhn, unlegiable, Doreen Mattson, Jim Stevens, unlegiable, Russell Friend, Sherrill Benns, Jim Olson, Kevin Dudley, Blaine Oddan, Rob Tennant, Lenny Lawes, Lana Bohnet, Collen Brandon, Jackie Miller, Traci Vaile, Crystal Loughran, Tim Loughran, Jim Senos, Bud Clemens, Kari Dell, Vince Flynn, Anne Flynn, Bev Welsh, Mark Flynn, Duane Robbins, Shirley Bouchard, Bill Icenoggle, Bobbie Levine, Susan Perry, Troy Helmig, Toni Dixon, Rocky Rice, Janice Waltze, Jack Meier, Paul Umplbey, Geraldine Metcalf, Margurite Lowen, Hank Van Dyk, Delores Day, Diane Romeo, Melissa Thiessen, Judy Goodine, Kari Bloor, Nadene Adie, Julie Parsonage, Blair Ryan, Val Nelson, Jerri Duce, Melinda French, Bruce Klassen, Dale Rising, Gary Woodward, Doug Mantler, Traci Beckman, Effie Simpson, Bob Hood, Lorraine Norgard, Lynn Turcato, Frances Hargrave, Pam Havens
Call to order 9:05pm
Reading and Adoption of Mintues
From meeting Oct 1, 2012 – Not read out load at request of membership
Motion to adopt Bob Stoddard 2ndMichelle Kathrein
All in favour – carried
Financial Report
Expense vs. Income for 2012 provided to all members
Questioned why there is so much money in the bank – Went over the cost to put on the finals
President Report – Given by Chuck Melin
Chuck Melin spoke to the increase of new rodeos and members
Explained about NSPRA Regional system that they are putting in place – explained wildcard system
Unfinished Business
1)Central Entry Review
-General membership would like to see the payout in hand sooner – explained they will be on a 2 week turnaround from the last day of the rodeo at the earliest
-Members asked about a preference system to eliminate getting split from perf to slack in different events – explained the system that they purchased cannot do a preference system only fair way to do it without a perfernace system is by random draw
-Discussion on late entry – Roger Gunsch presented problem at Thorsby with a late entry being added – explained that if it was a mistake on the secretary they have to be added into the draw – idea of 24 hour late entry – most members feel that 2 days of internet entry and one day of phone entry should be enough
-Motion “ We use the central entry as we have done for the last year “
-Made by Kelly Creasy 2nd Bill Icenoggle
- For 1 Against –Roger Gunsch – Carried
-Explained that Standoff Rodeo will be a cash entry and payout as a “grandfather” Claus, Gus Vaile spoke to reasons why they need to do cash only
New Business
1)Drawing the same stock at same location rodeos – Kevin Dudley
-Would like to make a rule that a person cannot draw the same stock at the same location rodeo
-Some feel it is luck of the draw
-Motion “ Cannot draw the same stock in the same event in the same town “
-Made by Kevin Dudley 2nd
-No 2nd – Defeated
2)Approving weekday rodeos – Twyla Bruhn
-Feels that we should not approve any more new rodeos on the weekday
-Some feel that we have a decrease in the 40 age division
-Worried about losing other 40 members to other rodeo associations
-Discussion
-Motion” the CSPRA does not approve any new rodeos on the weekdays “
-Made by Toni Dixon 2nd Duane Robbins
-Bev Welsh spoke to the reason why there was new rodeos on the weekdays
-Roger Gunsch explained that there arena is hard to get on the weekends
-Chuck Melin says that there looks like a rise in the 40 ‘s age division
-VOTE
-7 For Against (no count done majority against )
-Defeated
3)Procedure of Approving Rodeos – Twyla Bruhn
-Motion “ All Rodeos have to have all information in 30 days prior and published in the official paper “
-Made by Twyla Bruhn 2nd Glyniss Turcato
-Discussion – members wondering if changing the tentative and confirmed on web and paper it could be marked as received instead –Board looking at new website for quicker updates and so information will get to the members quicker
-Twyla Bruhn withdraws motion
4)Finals High Point Saddle – Board
-Motion “ High Point Saddle at the finals is awarded to a person entered in a minimum of 2 or more events “
-Made by Melissa Theissen 2nd Bill Reeder
-Discussion
-Vote Favor 1 Opposed (Max Radford ) (no favour count done majority in favour)
-Carried
5)3 Loop Rule – Chuck Melin
-Motion “ That there is only 2 loops in the team roping at all rodeos”
-Made by Kari Lynn Dell 2nd Toni Dixon
-Discussion – Questioned how it got in as a ground rule for the finals – Finals Committee can make rules for the finals and add them into the ground rules
-Vote in favour 5 opposed ( no in favour count done as it was majoirity in favour)
-Carried
6)PR Position
-Some members and board feel we need to step outside the membership to look for someone to hire to get our sponsorship – Brought into question the $6000.00 the board spent for adding money to the USA Rodeos and the Nanton rodeo
-Motion” That the CSPRA board (Roughstock Director) create a position contract (sub description) for a PR/Sponsorship position which shall include :tenure/duration (proposed one year ) – compensation –experience/expectation –reporting “
-Made by Russell Friend 2nd Jim Stevens
-Discussion – Questions if the board needs permission to spend money – Bylaws brought into question – members say if normal business then no
-Board should approve max budget the board can spend on position
-Question why we don’t have government grants
-PR Position will not be a director position it will be paid with either commission or wage
-Lorraine read rule inreagrds to directors roles as board members
-Members worried about paying someone for the PR position that they will not bring any money in but collect the wage
-Vote All in Favour
-Carried
7)Men’s and Ladies Year End High Point –Michelle Kathrein
-Motion “ We have a Men’s and Ladies’ high point award for the year end “
-Made by Michelle Kathrien 2nd Lyle Kathrien
-Discussion
-Vote 32 in Favour 4 Opposed
-Carried
-Motion “We drop high point saddle at the finals and give a buckle to the high point at the finals then move the saddle to the ladies year end high point”
-Made by Neil Howard 2nd Bill Reeder
-Discussion
-Vote in favour 4 Opposed (no count done majority vote in favour)
-Carried
-Millron Spears Ranch will sponsor the high point saddle for 2014
-If we do not have a saddle sponsor then it goes back to a buckle
8)68+ Ladies Barrels Division – Laurette Cockburn
-Motion “we try a 68+ Ladies Barrel Racing division for a year “
-Made by Laurette Cockburn 2nd Melissa Thiessen
-Discussion some feel that it will bring back more of the 60 + members – Try giving points for each age division and one payout – questioned whether there is enough members in that age division to split – if we do it for the ladies barrels will other events want to split as well
-Vote 16 in favour 20 Opposed
-Defeated
9)Turn Outs – Laurette Cockburn
-Laurette Cockburn would like to see it so that we have a couple free turn outs
-Motion “Retain Rule as is “
-Made by Kari Lynn Dell 2nd Ross Bohnet
-Vote All in Favor
-Carried
10)Points – Toni Dixon
-Wants to make it so that the points drop down to the next member if it’s a local that wins
-Motion “Points are allocated to the members of the CSPRA competing at the rodeo “
-Made by Toni Dixon 2nd Kelly Creasy
-Discussion – Brought up problem of keeping the point with the computer
-Vote 4 in Favour opposed (no opposed count done as majority opposed)
-Declined
11)Elections
-Tie Down Roping
-Gus Vaile’s term is up
-Neil Howard nominated by Nadene Adie
-Declined
-Gus Vaile nominated by Lynn Turcato 2nd Frances Hargrave
-Effie Simpson moves nominations cease
-Gus Vaile is the Tie Down Roping Director for 2 year term
-Team Roping
-Ross Bohnet term is up
-Neil Howard nominated by Ross Bohnet
-Declined
-Kelly Creasy nominated by Lorraine Norgard
-Declined
-Glen Adie nominated by Effie Simpson
-Declined
-Toni Dixon nominated by Glyniss Turcato 2nd Effie Simpson
-Traci Vaile nominated by Troy Helmig
-Declined
-Toni Dixon is the Team Roping Director for 2 year term
-Ribbon Roping
-Effie Simpson term is up – will renew for one year
-Bob Hood term is up
-Effie Simpson nominated by Nadene Adie 2nd Lyle Kathrein
-Effie Simpson will Ribbon Roping director for 1 year term
- Glyniss Turcato nominated by Traci Vaile 2nd Gus Vaile
-Declined
-Bob Hood nominated by
-Lorraine Norgard move nominations cease
-Bob Hood is the Ribbon Roping director for 2 year term
-Breakaway Roping
-Ron Thompson term is up
-Kari Lynn Dell
-Declined
-Bill Reeder Nominated by Jim Olson
-Declined
-Mike Tucker nominated by Ron Thompson 2nd Lonny Olson
-Crystal Lourghan nominated by Laurette Cockburn
-Declined
-Jim Olson move nominations cease
-Mike Tucker is the Breakaway Roping director for 2 year term
-Committee Rep
-Bev Welsh stepped down
-Jim Olson nominated by Gus Vaile 2nd by Ron Thompson
-Laurel Clemens nominated by Laurette Cockburn 2nd by Lyle Kathrein
-Lyle Kathrein move nominations cease
-Vote by members 24 Jim Olson 12 Laurel Clemens
-Jim Olson is the Committee Rep for 2 year term
12)Texting System for information to members – Kari Lynn Dell
-Kari Lynn Dell brought information about a system that will texted members information – She volunteered to look into the details and bring it to the board members
-Motion to adjourn meeting made by Kelly Creasy 2nd Jim Olson
Meeting Adjourned 12:30