Event Sponsorship Form

Campus student organizations requesting funds from the Office of Student Engagement and Leadership must:

  1. Be recognized by the University.
  2. Be in good standing with the Office of Student Engagement and Leadership (current semester registration complete)
  3. Demonstrate how the allocation of these funds will benefit the University.

Organizations may receive funding for the purposes detailed below:

  • Sponsorship: Simple sponsorship of an event the organization hosts. It can be an event for fundraising, awareness, recruitment, or for sponsorship of a show.
  • Supplies: Funding for event supplies, or loan of supplies owned by the Office of Student Engagement & Leadership.
  • Equipment Rental: Rental of large equipment from the Office of Student Engagement & Leadership, unless we do not have the equipment needed, then sponsorship fund is put towards rental of equipment from an outside vendor.
  • Entertainment: Funding for entertainment at the organizations event. This can be music supplied from the Office of Student Engagement & Leadership, or funding towards an outside entertainer.
  • Refreshments: For the purchase of refreshments for the event. Either the Office of Student Engagement & Leadership will buy the refreshments, or the organization will supply receipts for the use of funds for refreshments.
  • Advertising: Funding towards advertisement specifically. Either ordered by the Office of Student Engagement & Leadership, or the organization will supply receipts for the purchase of advertising for the organization’s event.

Rules and/or Procedures:

  • Event must be open to all WT Students.
  • Event and organization must comply with the Code of Student Life and all regulations of the University.
  • Organization must turn in completed forms at least 2 weeks prior to the event. Requests received with less than a 2-week notice would likely not be approved unless there are extenuating circumstances.
  • Organization must turn in all required event documentation within 1 week after the event including receipts, attendance rosters, etc.
  • Must properly display the Office of Student Engagement & Leadership Brand during the event or receive recognition of sponsorship.
  • Organization must show fundraising efforts outside of Office of Student Engagement & Leadership Event Sponsorship.

Office of Student Engagement and Leadership Event Sponsorship

Application for Funding

Organization Information:

Name of Organization:______#of members:______

Name of Event:______

Date of Event:______Time:______

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Revised July 2015

Organization Representative:On-Campus Advisor:

Name: ______Name: ______

Phone: ______WT Box: ______

Position:______Phone: ______

Did your organization participate in last year’s Toot n’ Totum Raffle? Yes  No 

If yes, how much did your organization earn? ______

Funding Request Information:

Total estimated expense for this activity: ______Amount requested: ______

Amount contributed by organization: ______

Sources and amounts of any other funding: ______

This request is for (Check one of the following options):

 Event Sponsorship: The Office of Student Engagement and Leadership will be branded on all advertising

 Event Supplies: ______

Event Equipment Rental: ______

Event Entertainment: ______

Event Refreshments: ______

Event Advertising: ______

Required Signatures:

We hereby apply for Office of Student Engagement and LeadershipEvent Sponsorship funds and agree to use the allocation for the purpose outlined above. We also agree to submit the necessary paperwork after the event if required by the Office of Student Engagement and Leadership.

Org. Representative: ______Date: ______

Org. Campus Advisor: ______Date: ______
Office of Student Engagement and Leadership Sponsorship

Application for Funding

Justification: Explain the program, itemized and detailed budget, planned publicity (with copies of flyers, media releases, etc.) and how the allocation will benefit the University.

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Revised July 2015