Campership Legacy Fund Application Process

The Campership Legacy Fund Application is now fully automated and online on Staff Resources (staff.younglife.org). You will need your login information to access the application.

Table of Contents

Submitting an Application

After Camp Follow-up Forms

For the Area Director and Area Administrator

For the Regional Administrator

Funding

Submitting an Application

  1. To fill out the application online, either search for “Campership Legacy” or follow this link: read the instructions and take note of the deadline dates on the page.

  1. When you are ready to fill out an application, scroll to the bottom of the page, and click on “Get Started”. You will need to fill out an application for each camper you wish to be considered. Please be sure to fill out the application completely, being careful to fill in the correct camp start and completion dates.

Note: The system will recognize the submitter and will automatically record his/her name, region # and area # based on Staff Resources login information.

Note: Qualifications for the scholarship include being a first time summer camper who has not yet made a profession of faith in Christ. If you check boxes contrary to these, your application will not be submitted and you will seean explanationin red.You will also see a text box where you can explain why you believe the camper should be going to camp even though he/she does not meet the qualifications. (Screenshot below)Click “Submit New Application” again and it will now be sent to the AD for review.

  1. Once you’ve submitted the application, you will receive an e-mail that says your application has been submitted. If you have not received that email within five to 10 minutes, please check your junk email box in case it was delivered there.


  1. When your Area Director receives the application, he/she will approve or deny it.If approved, it will move to the region for approval, and if approved there, will move to the Foundation for review. If approved by the Foundation, half of the funds will be transferred to the regional office. If denied, you will receive an emailtelling you so along with an explanation regarding why it was denied.

After Camp Follow-up Forms

  1. After camp, you will receive an email for each camper name you submitted (i.e.: if you submitted three applications, you will receive three emails; one per camper) stating that your camp trip has completed and it is now time to fill out the follow-up form. You will be provided with a link sending you directly to the form.
  1. Once you’ve submitted the form, it will be sent directly to the Foundation. Once all follow-up forms from your area/region have been received, the second half of the funds will be transferred to the regional office to be distributed to areas.

For the Area Director and Area Administrator

  1. As an Area Director or Area Administrator, you will receive an email when a leader submits an application. Click on the link which will take you directly to the application.

  1. Read the application and determine whether or not the camper should receive scholarship money according to the guidelines and then click the appropriate button at the bottom of the page to approve or deny the application.
  1. If you approve the application, it will be sent to the regional office for approval. If the Regional Office approves the application, it will be sent to the Foundation for review.
  2. Once this application has been reviewed by the Foundation, an email will be sent to the submitter stating that the application has been approved.
  3. If you deny the application, you will be given the opportunity to fill in a comment box as to why you are denying the application. An email will be sent to the submitter with that information.

Note: Take care to manage your quota of applications. It would be easiest to first read all of the submitted applications and determine the ones you deem most needy of the scholarship money before approving applications instead of approving them as they come.

Note: Remember that when an application has been approved by you,yourRegional Office and reviewed by the Foundation, an email will be sent to the submitter with that information. It would be very difficult to “take that money back” should you decide to give it to another camper.

For the Regional Administrator

  1. Once an application is approved by the Area Director, it will move to you for approval or denial. You will NOT receive an email for each application, thus it will be your responsibility to check your region listings regularly to see what applications have been submitted and need approval at the regional level. You WILL receive a weekly reminder if you have applications that have been pending regional review for a week or longer.
  1. To access your region’s list of campers, click on the link at the bottom of the home page that says “For Area and Regional Use Only: View All Applications”. Then click on your region number. This will take you to your list of areas and campers. You can sort by area number, status, camper name, etc. by clicking on the links at the top of the page.
  2. You will select each camper name, read their application, and click “Approve” or “Deny”. Once it has been approved, it will move to the Foundation for review. If it is denied, you will be given the opportunity to add your comments which will be sent to the submitter.

Funding

The funding process will be similar to 2013. The first half of the funds will be distributed in one sum for all three months. The second half of the funds will be distributed as each month of follow-up forms is completed (i.e.When all of June campers have follow-up formssubmitted, the second half of the funds will be transferred. The same process will happen for July and August campers.).

Questions

Please contact your regional office or Barb Siebert () if you have any questions.