CALVERT GREEN PARISH COUNCIL Minutes of Ordinary Meeting held on
Thursday 22 June 2017 – 7.30pm – Twyford Committee Room
Signed: Chairman Brian Pethick ……………………………………………………………………………………
ATTENDANCE AND APOLOGIES
Attendees:
Cllr Brian Pethick (Chairman) (BP)
Cllr Jim O’Rourke (JOR)
Clerk Andrea Curtis (AC)
Cllr Phil Gaskin (PG)
Cllr Angela Macpherson (AM) (AVDC/BCC)
1. Apologies:
Cllr Marie Swan (MS)
Also present:
Members of the Public: 1 ACTIONS
2 Declarations of Interest: None
3 The minutes of the May 2017 meeting were approved and signed.
4 Cllr Macpherson
· VALP – this has been put back 2 months. It will go to council in September and the consultation period will be extended.
· Unitary Council – there is no update on this.
· Fire proofing – AVDC are contacting all social housing providers in their area regarding fire proofing of properties following the Grenfell Tower disaster.
· Public meeting – there is a public meeting at The Littlemore Hotel in Bicester on 19th July regarding the moving of the sidings. Cllr Macpherson and Cllr Gaskin will get together beforehand as Cllr Macpherson will be speaking on behalf of Calvert Green.
· E/W rail – there is a consultation on 20th July 3-7pm at Charndon.
5 Cllr Brian Pethick
· Steeples update – there is no update on this.
· Gates to village – Dave Smith, area technician TfB, has agreed to mend the broken gate.
· Bollards – CB is going to contact BCC regarding new bollards CB
· Anti-Social Behaviour – PG has taken down a licence number of one of the bikes that has been using the bridle path. The clerk said that her son in law had witnessed scooter and scramble bikes riding up Brickhill and round by the shop with no helmets and speeding. Licence plates need to be reported to Dave Russell as he in in regular touch with the police.
· Dog Fouling – this has got worse again. Unless people can be caught in the act and pictures taken there is not much that can be done.
· Bins - JOR has ascertained that bins are emptied on a weekly basis, including dog bins. There are no lids available for the bins.
· Trees – some of these need attending to. BP will contact the relevant department. BP
6 Cllr Swan
· Community Hall update - The Architects Instructions attached (AI) are for works already approved under the project to date (the costs were principally agreed to contract sum so were not issued to you for approval) beforethe last Progress Meeting and issued herefor information only.
The Request for Quotation (RFQ) are the fixedcosts beingadded back in replacement of the provisional costs as the design is progressed, or fordesign tweaks as a result of building control input. Jonathan is also attempting to find best value for money so we have a number of savings for alternatives on previously agreed costs too. Please read the key on the first tab for clarity, and you can see there is an awful lot for Jonathan predominantly to close out. I would like approval please on the costs highlighted green. There is likely to be a further request for approval mid way between now and the next meeting to meet programme milestones.
In terms of a progress update I comment as follows:
Legals- I am nowbottle necking the processand will deal with this on Friday afternoon after the progress meeting.
Budget- no issue to date, all costs (excluding gas main trenching) are working to budget. In respect of the gas main the costs just to get the supply to the building are exceeding £21k. We had originally allowed £15k and reported the £6k overspend last monthwhich would be taken from the contingency. However Jonathan would like us to pursue an LPG tank option with British Gas. We need to look at the overall costs over a 25 year period, but essentially could save around £15k in infrastructure costs, with the additional running cost of the LPG offset against the hall takings. I will provide an update on this asap and in the meantime have not paid for the mains gas until we have completed this exercise.
Programme- the progress meeting is this Friday, and although we know the timber frame is late, i'm not sure that the end date has been impeded. My progress e mail of last Friday showed the ground floor being completed, and highlighted the drainage works, andscaffold, with thetimber frame arriving in approx (as of today) three weeks time.
Planning- Minor amendment was sent in without the main entrance signboard being included. David will need to action this as well as getting a pdq response on the aluminium windows / doors, and sunpipes.
Neighbours- I have not had anopportunity to call around at nr 25 when they are in, and they have complained several times to Jonathan about their fence repair.
Summary- Both David and Jonathan are professional and good people thatcare about this project. That said bothdesign and cost progress is slow, and I am spending a good deal of time reviewing the drawings and highlighting issues foramendmentmyself.
· Village Survey - putting the community survey on the Facebook page got a surge of responses, and increased the total responses to 106 which gives us just over 26% of the community taking part.The survey doesn't officially close until Friday 23 June, so the full results will be presented at the next meeting, although the top 3 responses as an alternative use for the Petanque were:
· Memorial Garden
· Community Allotment
· Trampoline
7 Cllr Gaskin – HS2 – public meeting on sidings as reported by Cllr Macpherson. E/W rail – meeting at Charndon and other areas as reported by Cllr Macpherson.
8 Cllr Blakeley – Gigaclear have not yet started the Steeples.
9 Cllr O’Rourke – VALP update covered by Cllr Macpherson.
10 Clerk
· Summary of spend and items for approval.
· Bank mandate changes – the form has been deposited at Lloyds in Buckingham and is awaiting Cllr O’Rourke and Cllr Swan dentification.
9. AOB – John Hopkins (CGCH) gave the clerk his private email address as he is not currently working after his operation.
10. Meetings
· None attended
The next meeting is 20th July 2017 in Twyford Committee Room next to the village hall.
The meeting closed at 21:15
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