Academic

CALS Hiring Process

FACULTY POSITION SEARCH

  • Search Plan: CALS requires a search plan to be completed and submitted to the College for review and approval. Once plan is approved by Jan Nyrop or Max Pfeffer then the Department can proceed to post and fill the position.
  • Posting Position: CALS HR will need posting information and ad text to complete activation of job posting on the Jobs at Cornell website which is completed through the Taleo system.
  • CALS HR can send sample job posting to hiring supervisor for review if requested.
  • Once information is returned and ad is approved, CALS HR will activate job req and posting through Taleo.
  • It is recommended to use Academic Jobs Online to organize and monitor your search process.
  • The Dept. has the option to post ad on other listservs or posting sites, but will need to share information with CALS HR to add to search record information.
  • Applying to Postings:
  • Position is posted in Taleo but no online applications are accepted.
  • Applications are sent to the Hiring Supervisor or designated department support staff directly which is included in posting language.
  • Academic searches require Affirmative Action information. An email with the link to fill out affirmative action information should be sent to each applicant by a designated department support staff member as application materials are received.
  • In addition, an ACSS form will be required following an Academic search.
  • Conduct Search:
  • Search process is conducted within the Dept.
  • Once you have selected a top candidate, the Dept. must work with the Dean’s office to prepare an approved offer.
  • Close Search:
  • Rejection Letters
  • Call those applicants who were actually interviewed to thank them for participating and inform them that an offer has been made to another candidate and accepted.
  • The Dept. needs to send out rejection letters to all remaining candidates in the pool.
  • Close University Search Record
  • Dept. needs to complete an ACSS form and send to their CALS HR rep with signed offer letter.
  • CALS HR will close the search record in the Taleo system.
  • Hiring Process:
  • CALS HR needs the following information:
  • Copy of signed acceptance of offer letter.
  • Proof of degree if obtained in last 24 months.
  • Complete resume/CV.
  • CALS Factsheet
  • Work authorization form from ISSO (if international).
  • CALS HR will then initiate the hiring process within the Workday system.
  • The new employee will receive an email at their preferred email address that will contain information on how to activate their Cornell network ID, activate their University email account, and schedule their onboarding appointment. The onboarding appointment can be scheduled for a date prior to their first day of work on a voluntary basis but must take place no later than their third day of employment.
  • Candidate needs to take the following information to Onboarding:
  • Passport OR 2 other forms of ID (typically Driver's License and Social Security card or birth certificate).
  • For direct deposit:a voided blank check or deposit slip.
  • Work authorization form from ISSO (if international).
  • At Onboarding, the new employee will sign up for a Welcome to Cornell session, benefits, obtain parking/transportation permits and/or passes, get their picture ID card, etc.
  • Keys, security authorization, orientation are done within the Dept.
  • IF international—new hire MUST got to ISSO first before going to Onboarding.

OTHER ACADEMIC POSITION SEARCH

  • Position Justification Form: Supervisor sends Position Justification Form to fill position to Dept. Manager and CALS HR Rep.
  • Justification and SPD Review:
  • Justification is sent to the College for review and consideration. With College approval of search and salary rate, can then proceed with search and hiring process.
  • Review and update job description.
  • If the position is new; has not been reviewed in over 5 years; has significant changes; and/or the level needs to be changed, the job description needs to be reviewed and approved by the CALS HR Position Review process.
  • Posting Position: CALS HR will need posting information and ad text to complete activation of job posting on the Jobs at Cornell website which is completed through the Taleo system.
  • CALS HR can send sample job posting to hiring supervisor for review if requested.
  • Once information is returned and ad is approved, CALS HR will activate job req and posting through Taleo.
  • The Dept. has the option to post ad on other listservs or posting sites, but will need to share information with CALS HR to add to search record information.
  • Can use Academic Jobs Online to organize and monitor your search process.
  • Applying to Postings:
  • Position is posted in Taleo but no online applications are accepted.
  • Applications are sent to the Hiring Supervisor or designated department support staff directly which is included in posting language.
  • Academic searches require Affirmative Action information. An email with the link fill out affirmative action information should be sent to each applicant by a designated department support staff member as application materials are received.
  • In addition, an ACSS form will be required following an Academic search.
  • Conduct Search:
  • Phone Interviews
  • If you have a good number of applicants (i.e. 6-12) that you are very interested in, phone interviews can be conducted to narrow down who you'd like to bring in for campus interviews.
  • On-campus Interviews
  • It is recommended that 4-6 people are interviewed (you can always do more or less depending on the situation). This gives you a good number for comparison as well as best choice for making a selection for your position.
  • Please keep notes and a list of questions that you will ask each candidate.
  • CALS HR is available to assist and/or participate with the interviews.
  • Reference Checks
  • Once you've selected a top candidate you will need to contact references.
  • A reference check is required before a candidate is offered a position.
  • You will need to contact a minimum of 2 and one needs to be the most recent supervisor.
  • Reference checks can be done on all final candidates if you chose. This feedback can assist you in making the final decision for hire.
  • Position Offer
  • Once you have selected a top candidate, a verbal offer can be made.
  • If accepted, you make an agreement for start date and include any special transition plans.
  • Share the hiring agreement information with CALS HR so that an offer letter can be prepared and sent to you for finalization and distribution.
  • Close Search:
  • Rejection Letters
  • Call those applicants who were actually interviewed to thank them for participating and inform them that an offer has been made to another candidate and accepted.
  • The Dept. needs to send out rejection letters to all remaining candidates in the pool.
  • Close University Search Record
  • Dept. needs to complete an ACSS form and send to their CALS HR rep with signed offer letter.
  • CALS HR will close the search record in the Taleo system.
  • Hiring Process:
  • CALS HR needs the following information:
  • Copy of signed acceptance of offer letter.
  • Proof of degree if obtained in last 24 months.
  • Complete resume/CV.
  • CALS Factsheet
  • Work authorization form from ISSO (if international).
  • CALS HR will then initiate the hiring process within the Workday system.
  • The new employee will receive an email at their preferred email address that will contain information on how to activate their Cornell network ID, activate their University email account, and schedule their onboarding appointment. The onboarding appointment can be scheduled for a date prior to their first day of work on a voluntary basis but must take place no later than their third day of employment.
  • Candidate needs to take the following information to Onboarding:
  • Passport OR 2 other forms of ID (typically Driver's License and Social Security card or birth certificate).
  • For direct deposit:a voided blank check or deposit slip.
  • Work authorization form from ISSO (if international).
  • At Onboarding, the new employee will sign up for a Welcome to Cornell session, benefits, obtain parking/transportation permits and/or passes, get their picture ID card, etc.
  • Keys, security authorization, orientation are done within the Dept.
  • IF international—new hire MUST got to ISSO first before going to Onboarding.