CalACES JPA Board Meeting Agenda 04-26-18

AGENDA FOR THE

CALIFORNIA AUTOMATED CONSORTIUM ELIGIBILITY SYSTEM

MEETING OF THE BOARD OF DIRECTORS
Thursday, April 26, 2018 - 2:30p.m.– 4:00 p.m.

Bodie Conference Room

11290 Pyrites Way, Suite 150

Rancho Cordova, CA 95670

CONVENE MEETING OF THE BOARD OF DIRECTORS – All scheduled items will be heard in the Bodie Conference Room located at 11290 Pyrites Way, Suite 150, Rancho Cordova, CA 95670. The Public Session of this meeting shall also be accessible via teleconference. The call-in number is: 1-866-398-9973, enter meeting access code 472762 followed by #.

The following Board of Directors may attend in-person or via teleconference from the following locations:

Susan von Zabern / 4060 County Circle Drive, Riverside, CA 92503 / Riverside / 1
CaSonya Thomas / 385 N. Arrowhead Ave, 5th floor, San Bernardino, CA 92415 / San Bernardino / 2
Sanja Bugay / 1400 W. Lacey Blvd. #8 Hanford, CA 93230 / Kings / 3
Scott Pettygrove / 2115 W. Wardrobe Ave., Merced, CA 95341 / Merced / 5
Mike Dent / 202 Mira Loma Drive, Oroville, CA 95965 / Nevada / 6
Shelby Boston / 202 Mira Loma Drive, Oroville, CA 95965 / Butte / 7
Roxana Molina / 12860 Crossroads Parkway South, City of Industry, CA 91746 / Los Angeles / 8
Antonia Jimenez / 500 W. Temple St., Rm. 526, Los Angeles, CA 90012 / Los Angeles / 8
Michael Sylvester / 500 W. Temple St., Rm. 526, Los Angeles, CA 90012 / Los Angeles / 8

PUBLIC SESSION______

Public Comment: Public opportunity to speak on any Item NOT on the Agenda.Note: The public may also speak on any Item ON the Agenda by waiting until that Item is read then requesting recognition from the Chair to speak.

The meeting facility is accessible to persons with disabilities. If an assisted listening device or other service is needed in order to participate in the public meeting, a request should be made through the Secretary of the Board at least three (3) business days prior to the meeting. The Secretary's telephone number is (916) 851-3201. The Secretary’s office is located at 11290 Pyrites Way, Suite 150, Rancho Cordova, CA 95670. In accordance with the Ralph M. Brown Act, the meeting agenda is posted at least 72 hours prior to the regularly scheduled meeting date in the lobby of the locations noted above. The agenda and supporting documents are available for review during regular business hours at 11290 Pyrites Way, Suite 150, Rancho Cordova, CA 95670.

2:30 P.M. – Convene Meeting of the Board of Directors (“Board”) of the California Automated Consortium Eligibility System (“CalACES”)

Agenda Topic / Facilitated By
  1. Call Meeting to Order
/ Scott Pettygrove
  1. Public opportunity to speak on items not on the Agenda
/ Scott Pettygrove
Action Items
  1. Approve the Minutes of the March23, 2018,CalACES Board of Directors Meeting and update of Action Items
/ John Boule
  1. Approve the Minutes of the April10, 2018, Special CalACES Board of Directors Meeting
/ John Boule
  1. (a) Approve First Data C-IV Change Order CO-049 – CalSAWS Migration Planning(b) ApproveFirst Data C-IV Contract Amendment No. SIXTY (references Change Order CO-049 – CalSAWS Migration Planning and updates to Exhibit A)
/ John Boule
  1. Approve CalACES RGS Amendment 20
/ John Boule
  1. Approve Memorandum of Understanding between the California Automated Consortium Eligibility System (“CalACES”) Joint Powers Authority andWelfare Client Data Systems (“WCDS”) Consortium
/ John Boule
  1. Approve Hannibal’s Catering & Event Contract for the June 22, 2018 Member Representative Meeting (Exhibit A Included)
/ John Boule
  1. Approve McClellan Conference Center Contract for Requirements Gathering Sessions May 14, 2018 – June 21, 2018
/ John Boule
  1. Approve Sight & Sound Audio Visual Contract for Requirements Gathering Sessions May 14, 2018 – June 21, 2018
/ John Boule
  1. Seeking Approval of the Board for the CalACES Logo
/ John Boule
Informational Items
  1. CalSAWS Leadership Team Update
/ Scott Pettygrove
Antonia Jimenez
Susan von Zabern
Brandon Nichols
  1. CalACES Extended Planning
/ John Boule
Thomas Hartman
Laura Chavez
June Hutchison
  1. MO Application & Policy Update
  • Short Term Emergency Funding for Relative Caregiver
  • (ACL 18-33)
  • Diaper Assistance (ACL 18-38)
  • CalFresh Reporting Requirements (ACL 18-18)
  • ABAWDs
/ Michele Peterson
Kelly Young
  1. Review Draft Agenda
  • June 22, 2018 Member Representative Meeting
/ John Boule
  1. Public Comment
/ All
  1. Adjourn Meeting
/ Scott Pettygrove

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