CAIRO VILLAGE BOARDMINUTES
The Village Board of Trustees met in regular session on TuesdayOctober 10, 2017,
7:00 p.m. at the Village Hall, Cairo, Nebraska. On roll call the following members were present:Culler, G Sorensen, Bellamy and S Sorensen. Absent: Johnson. It was moved by Bellamy, seconded byCuller to approve the agenda as prepared. Ayes: S Sorensen, Bellamy, G Sorensen, and Culler. Nays: None.
Next on the agenda was the approval of previous meeting minutes which were typed up and copied by the clerk. After reviewing the minutes, the motion was approved by Culler and seconded by Bellamy. Ayes: G Sorensen, Culler, S Sorensen and Bellamy. Nays: None.
Latonna Brand, Kim Wells, and Kirby VanWinkle along with Charity Adams gave a presentation and discussion on the upcoming veteran’s memorial which will be located east of Highway 11 across from city hall in that open lot. Sketches and 3D graphics were put together by Andrew Frankforter and they group explained the process of buying bricks to engrave on their stationary wall. The four pillars towards the far east of the park will each represent the four different service branches of the military with a picture or replication of some sort. Within the next 2 months the committee will be doing some extensive marketing to get the ideas out to the community and surrounding areas.
Captain Webb from the Hall County Sheriff’s Department was present to go over the report, a total of 81.75 hours on patrol time, 8.15 hours on detail time, and 0.00 hours on CID. Captain Webb explained the attempted burglary that happened last month has been dealt with and the people responsible have been arrested, please make sure if you see suspicious activity you call the sheriff’s office right away. The board and Captain Webb had a discussion about tickets that have been given on engine braking and Captain Webb said he would look into this issue further and have a more detailed report next month.
The public hearing to discuss funding for the new lagoons was opened at 7:34 on motion by S Sorensen, which was seconded by Bellamy. All board members voted aye on this agenda item. Doug Louden with Olsson Associates was present to give a presentation on the lagoon project and displayed a poster of the potential lagoon sites. Doug assured the board that the old loan we currently are paying on should be paid off by the time the new payment will need to be made for this new lagoon project. At this time, Olsson’s is waiting to hear back from the CORE on a permit application before the funding can start, he believes within the next couple weeks he should receive their answer to move forward with the SRF funding on the lagoon. Doug also explained that the state now wants each new lagoon built 2 foot deeper for the purpose of acting as potential secondary lagoons in case one lagoon ever needs to be emptied completely. The public hearing was closed at 7.46 on motion by Bellamy and seconded by S Sorensen. Ayes: Bellamy, G Sorensen, Culler, and S Sorensen. Nays: None. Doug also gave a brief description of how the sewer lines would work for out at the industrial park and that we would need to have access to an easement to extend sewer lines to each lot. In the upcoming months the board will need to pass and approve a resolution on allowing such easement.
The deputy clerk explained that increasing the value of the fire hall/city hall building to $1 million for insurance purposes would increase the annual rate by $174, it will be prorated for the remainder of the year until next May. Bellamy made a motion to approve the finalized insurance plan policy and it was seconded by Culler. Ayes: Culler, Bellamy, S Sorensen, and G Sorensen. Nays: None.
Charity Adams, Community Development Coordinator, gave a recap of junk jaunt, checks were written to the following organizations: $1400 to Christ Lutheran Church, $1200 to Cairo Ball Association, and $1300 to Cairo Community Center. Charity let the board know within the next couple months she will be diligently working on the application for the Certified Leadership Community designation. The Parade of Homes event which was held Saturday September 30th had 50-75 people who attended with some interested in the purchasing of lots and the spec houses out at the golf course. Charity is working with Pathway to develop a marketing plan to get the news of the houses and lots out to the surrounding communities. Charity attended a Community Foundation conference in Wichita and will be implementing some ideas she learned after the first of the year, one takeaway was that she would like to have policies in place to have designated funds set up which people can donate or contribute to.
At the time of 8:24 Johnson showed up to the meeting.
S Sorensen made a motion to approve a zoning permit for Jeremy Farris, 408 Nubia, to build a garage and fence on his property. Bellamy seconded the motion. Ayes: 5. Nays: 0.
Next on the agenda were the claims and payroll, S Sorensen made a motion to approve October claims and September payroll and Culler seconded the motion. Ayes: Johnson, G Sorensen, Culler, S Sorensen, and Bellamy. Nays: None. The treasurer’s report was prepared by the clerk and the board reviewed the report, Culler made a motion to approve and Johnson seconded the motion. All board members voted aye on this agenda item.
S Sorensen approved the transfer of $30 from the junk jaunt checking to the activities checking, this was seconded by Culler. Ayes: Bellamy, G Sorensen, Culler, S Sorensen, and Johnson. Nays: None.
Walt Sorensen with Oak Creek Mercantile had stopped into city hall before the meeting date and had asked if the board would approve the closing of Medina Street from Highway 11 to Alexandria Street, to the north of his business on October 28th for an auction. This agenda item was approved on motion by Culler and seconded by Bellamy. All board members voted aye on this agenda item.
S Sorensen made a motion to approve the transfer of $12,000 from the general checking account to the fire cost sharing savings account, this was seconded by Johnson. Ayes: G Sorensen, Culler, Johnson, Bellamy, and S Sorensen. Nays: None.
There was a brief discussion on antenna contracts which Culler typed up with the help of city attorney Denise Myers, Denise will be reviewing the final draft and with her approval the contracts will be distributed to the different service providers with attachments on the water tower. The board did discuss that every provider starts at a fee of $200 plus for each extra antenna/attachment there is on the water tower they pay an additional $150. The board discussed having photos of the top of the water tower taken to send with the contracts to have each provider identify all their attachments. The agenda item was approved, with the approval of Denise of the final draft, by S Sorensen, and seconded by Bellamy. Ayes: 5. Nays: 0.
S Sorensen made a motion to approve Resolution 10-10-17 recognizing Cairo as a Certified Leadership Community, this was seconded by Johnson. All board members voted aye on this agenda item.
The discussion on the current contract with Prairie Hills was to increase the monthly payment from $100 to $200 plus if there are extra attachments they will need to pay an additional $150 per attachment.
S Sorensen made a motion to approve the increase on the current contract with Prairie Hills and Bellamy seconded. Ayes: Bellamy, S Sorensen, G Sorensen, Johnson, and Culler. Nays: None.
The clerk discussed the current internet situation, she made a phone call to Charter to talk about upping the speed and they increased the speed and will charge $65/month. The board discussed keeping Charter’s services or switching over to Prairie Hills and at the time all decided to keep the current speed Charter has just increased. After discussion Johnson made a motion to stay with Charter and S Sorensen seconded the motion. All board members voted aye on this agenda item.
The discussion and approval of bids on both the senior center and the approaches at the community center were tabled until next month’s meeting.
Special reports from the committees were discussed: A.Finance/Budget
Committeehad nothing to report. B. Parks/Cemetery/Community Center/Poolcommittee: Johnson & S. Sorensen had nothing to report. C. Personnel Committee had nothing to report; D.Ordinance/Contract Committee had nothing to report. E. Equipment/Building Improvements Committee had nothing to report. F. The Water/Sewer Committee: had nothing to report.
Deputy clerk discussed purchasing trash can lids/covers for the trash cans along main street to eliminate water seeping into bottom, the board agreed that would be fine as long as we have funds in the budget somewhere. Clerk noted that we have been approved by the Central Platte NRD for funding assistance on recreational area development or trails assistance if there are any projects we would like to ask for assistance in funding on. A few ideas were discussed.
Comments from the public: None.
With there being no further business to come before the board the meeting was adjourned at 9:24 on motion from S Sorensen, seconded by Bellamy. Ayes: G Sorensen, Culler, Bellamy, S Sorensen, and Johnson. Nays: None.
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Chairperson Clerk
I do hereby certify that notice of this meeting was published and posted and that
the agenda was posted as required by law.
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Clerk