Club Details
Club Name
Postal Address
Street Address
Lot on Plan
Tenure Details / Lease from Council
Private Lease
Council permission to use
Freehold
Lease from State Govt.
Other
If other, please note:
Contact Details
Club Phone No. / Club Email Address
Club Website
Preferred Contact / Name / Position
Phone / Email
Club Phone No. / Club Email Address
Incorporation and ABN Details
Incorporation No.
Incorporation Date
ABN
Registered for GST? / Yes No
Sport or recreation activities conducted by the club:
Please list:
Competitions in which the club’s teams participate:
Please list the competitions and events in which your club’s teams participate:
Management Committee:
Please list all positions on the Management Committee and the people filling those positions.
Position / Name / Position / Name
President / Vice President
Secretary / Treasurer
Please list ALL other positions on the Management Committee and the people filling those positions:
Facility Management:
Have you considered the following facility management issues? / Yes / No / N/A
Internal building painting
External building painting
Guttering and down pipes
External ground drainage
Field maintenance (top dressing, aeration, fertilizer, pesticides, herbicides)
Court maintenance (crack repairs, resurfacing, painting, line marking)
Environmental sustainability (e.g. energy efficiency, water efficiency)
Other
For each item where you answered ‘yes’, provide details about what you need to do, where you need to do it, when you need to do it, why you need to do it and how much you think it will cost.For example, our change rooms need to be refurbished due to high levels of use. For the costings, your best guess is sufficient at this stage.
Facility Development:
Have you considered the following facility developments at your club? / Yes / No / N/A
New or additional playing fields/courts
Field/court lighting
Change rooms/amenities
Clubhouse extensions
Storage Facilities
Other
For each item where you answered ‘yes’, provide details about what you need, where it should go, when you need it, why you need it and how much you think it will cost. For example, increasing membership is placing too much pressure on existing playing fields or storage space. For the costings, your best guess is sufficient at this stage.
Financial Management:
How strong is your club’s financial management? / Yes / No / N/A
Does your club prepare, and stick to, an annual budget?
Could other potential income streams work for your club (e.g. sports tourism; state or national events, tournaments or competitions; investments)?
Are you aware of possible sources of grants for your club?
Does your club have the resources and ability to prepare and submit successful grant applications?
Do you have the ability to increase your club’s income from sponsorship?
What do you need to do to improve your club’s financial management, when do you need to do it and how much do you think it will cost?
Sustainability:
Have you considered your club’s sustainability in the following areas? / Yes / No / N/A
Water harvesting and recycling
Environmental sensitivity (e.g. use of fertilizers and pesticides, water run off, field use management and rotation, waste management)
Energy efficiency (e.g. electricity, gas, heating and cooling)
Land availability (i.e. do you have enough space for sustainability and future growth?)
Accessibility (i.e. are your facilities and programs accessible to everyone, including people with disabilities?)
Transport, traffic management and car parking (including pedestrian and cycle access and circulation)
Crime prevention (i.e. are your facilities safe?)
Community networking (i.e. links with other organisations for resource and knowledge sharing)
Community sensitivity (e.g. noise restrictions, light spill from field lighting)
Program expansion (e.g. new activities)
What do you need to do to improve your club’s sustainability, who should lead it, when should it be done and how much do you think it will cost?
Membership Details:
Please list the details of your current membership, including a breakdown by category, team, age or sex. Then add information about how you would like to see membership in each of these categories in five years.
Membership Category / Team / Age Group / Males / Females / Total
2009 / 2013 / 2009 / 2013 / 2009 / 2013
TOTAL
How will you recruit more members? For example, marketing, promotion, advertising, displays, demonstrations and events.
Equipment needs:
What are your club’s equipment needs? / Yes / No / N/A
Ground maintenance equipment (e.g. mower, roller, line marker)
Game and training equipment
Administration equipment (e.g. computer, fax, printer, software, furniture)
Clubhouse furniture
Other
For each item where you answered ‘yes’, provide details about what you need, when you need it, why you need it and how much you think it will cost. For example, current equipment can’t cope with membership increases. For the costings, your best guess is sufficient at this stage.
Risk management:
How effective is your club’s approach to risk management? / Yes / No / N/A
Do you have an up-to-date Child Protection Risk Management Strategy?
Does your club have a Facility Risk Management Plan?
Do you conduct facility inspections prior to games and training to ensure safety?
Do you think that your club manages its financial risks well?
Do you have written policies for club operations (e.g. food handling, sun safety, codes of conduct, anti-harassment, volunteer rights)?
Are your club’s insurance polices kept up-to-date?
For each item where you answered ‘no’, what do you need to do to fix it, when should you do it and how much do you think it will cost? For example, we need to update our Child Protection Risk Management Strategy in line with current guidelines. For the costings, your best guess is sufficient at this stage.
Volunteer management:
How effective is your club’s approach to volunteer management? / [5 = very well, 4 = well, 3 = average, 2 = poor, 1 = very poor]
5 / 4 / 3 / 2 / 1
How well does the club recruit volunteers?
How well does the club collect and use information about the skills of potential volunteers?
How well does the club provide opportunities for training and professional development for volunteers?
How well does the club provide clear job descriptions for volunteer positions?
How would you rate the club in the area of volunteer recognition?
What do you need to do to improve your club’s approach to volunteer management? For example, we need to improve our volunteer reward and recognition programs and induct new volunteers with job descriptions.
Training and education:
Do your volunteers require training or education in any of the following areas? / Yes / No / N/A
First aid
Coaching
Officiating
Financial management (e.g. the role of the Treasurer, annual auditing, book keeping)
Administration (e.g. meeting procedures, risk management, incorporation)
Grants, Fundraising and Sponsorship
Other
What training do you need, who should attend, when should training be delivered and how much do you think it will cost? For example, coaching accreditation for all new coaches, to be delivered prior to the start of each season. For the costings, your best guess is sufficient at this stage.
Club management:
How effective is your club’s management? / [5 = very well, 4 = well, 3 = average, 2 = poor, 1 = very poor]
5 / 4 / 3 / 2 / 1
How well do you keep your constitution up-to-date?
How well does your committee understand the contents of your constitution?
Does your committee understand its responsibilities under incorporation laws?
How effectively does your committee run its meetings?
How well does your club communicate with members and other organisations?
How well do you abide by your codes of practice and club policies?
How well would other potential management structures ensure the long-term sustainability of your club (e.g. paid and voluntary staff; Board of Management)?
What do you need to do to improve your club’s governance? For example, update the club’s constitution; provide training for committee members in running effective meetings; regular communication with members through the club’s website; change the administration structure of the club with a paid Administration Officer.
/ © 2009 CPR Group
PO Box 2092, Sunshine Plaza Q 4558
Ph: 07 5443 6247
Email:
Web: www.cprgroup.com.au / Page 1