CAHSS Website Development 2018

Public Pages:

Additions/Changes

  • Overall search function for the entire site –there needs to be a search function on the front page so that individuals don’t have to search through the entire site to find items
  • Have “how to become a member” more visible on the public page so that when people open up the site it is immediately visible. For those who do not want to spend a lot of time reading this page the how to get a membership is currently visible
  • Automate the membership declaration process, if people need to sign the CAHSS declaration, suggest that it be an "I agree to the terms of reference" click box. [ALO1]
  • Calendar
  • Revise so that text is visible on the dates that meetings or conferences are scheduled, right now you have to click on each day to get the info on what is happening that day
  • Would like to be able to link to webpages that describe conferences
  • Surveillance Networks Pages, would ultimately like to have an image that shows the interlinkages between various groups with clickable links on the names of each organization. E.g. show equine network map for example for web designers.
  • French version cannot be ‘mouse navigated’ menus are jumping around

Surveillance in Canada Section

  • Emerging ‘globe’ should be “emerging and zoonotic” as in the drop down
  • CIPARS should have a presence on the Surveillance in Canada page
  • Make a clearer separation between surveillance network of people and organizations vs the actual surveillance.
  • Should “Surveillance in Canada” refer to the networks of people/organizations and “Groups” be Surveillance Information – reports, analysis etc…[ALO2]

Groups Pages:

Additions/Changes

  • Sections to be available to the groups to use, and designate which are available publically vs privately;
  • Disease notifications – both posting to site and having an e-mail distribution of the alerts (The network has discussed this at length, and this function is crucial for CAHSS equine to be a recognized place for disease information)
  • Disease notifications need to be searchable
  • Ability to sign up for disease notifications when an alert is posted (see EDCC for example (
  • Documents
  • Maps
  • Meetings/Events
  • Need to be able to post all of these items on the public side if desired.
  • I would suggest that the disease alerts be on the public page for all to access. I think this would encourage people to apply for membership to view the private side of the website and receive e-mail alerts at the time the disease notice is uploaded.

Functionality:

SITE ADMIN USERS SECTION:

Additions/Changes:

  • Simplify data entry on a single member to one page
  • Enable administration staff to enter organization or area of expertise of individuals if known
  • Link organizational declarations to all those members that are covered by that declaration. Right now, when I update a user declaration because of a change in the staff members in an organization, I have to update all individuals member declarations. Would like to have all members covered under one organizational declaration to be linked so it only has to be done once.

Member Directory

  • Would like to be able to send an e-mail to all owning members. Currently when you search on owning members, those members that have nothing entered in that field still show up in the sort and I have to de-select the ones that aren’t owning members

GROUP ADMIN FUNCTION

Additions/Changes:

Meetings:

  • We would like to be able to send meeting appointments via the website. Is there an appointment function that will actually send an .ics/scheduler to the users instead of just an e-mail? Can see an appointment function in the webmail but it’s not linked to the owning members list.
  • Can the owning members list for each network group be linked to the webmail so that an appointment can be sent via the webmail account?

E-mail:

  • We would like to be able to attach documents to the group e-mails sent from the member directory or groups page.
  • Want to change e-mail to optional when the site is updated. We are sending too many e-mails and they don’t contain enough information to be helpful to the network. When multiple documents are uploaded before saving, the site still sends an e-mail with each document that is uploaded.
  • Calendar e-mails and documents – notify only if check ‘notify network’, or ‘notify network group’ and then have a pop up that allows us to enter the specific information for that event or document
  • Need to be able to send e-mail in both English and French (maybe I’m not understanding how to use this function properly, maybe I can do this right now myself?)
  • Time duration of meetings needs to be included, right now they come through as 9:00 -0500 which I’m thinking is either indicating all day, or something to do with the time zone.
  • Server time out message each time an e-mail is sent to a group; need to be able to know if the e-mail has actually gone. Can they be visible somewhere?

E-mail accounts:

  • Is it possible for site admins to create accounts? Currently, each time we need to create a new account we have to make a request to Joel and Daniel

[ALO1]Create content

[ALO2]Structure decisions needed