LGAP/NPN Contract NPN 2.15

Request for Quotation Specification

Request for Quotation Template

Contract NPN 2.15

Plant, Machinery, Equipment

INFORMATION ONLY: - Please Delete the first 2 Information pages of this document before completing your RFQ

Use this Request for Quote document to undertake the purchase of:

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LGAP/NPN Contract NPN 2.15

Request for Quotation Specification

All Terrain Vehicles , Backhoes, Brush-cutters, Chainsaws, Cherry Pickers, Chippers, Compaction Road Construction Equipment, Compactors, Compressors, Custom/Specialised Equipment Trailers, Dozers, Earthmoving Equipment, Elevated Work Platforms, Excavators, Forklifts, Generators, Graders, Light Towers, Loaders, Material-handling Equipment, Mowers, Mulchers, Powered Hand-tools, Profilers, Rollers, Sand Bagging Equipment, Scissor Lifts, Small Engine Equipment, Tele-handlers, Tractors, Vacuums, Work Utility Vehicles.

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LGAP/NPN Contract NPN 2.15

Request for Quotation Specification

These products are covered under the following 10 Categories:

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LGAP/NPN Contract NPN 2.15

Request for Quotation Specification

CATEGORY 1 – SUPPLY OF EARTHMOVING EQUIPMENT

This requirement comprises the following items but is not limited to:

·  Dozers

·  Dump Trucks – Articulated, Rigid Frame

·  Truck Dumpers

·  Excavators

·  Motor Graders

·  Loaders – Backhoe, Skid Steer, Wheel

·  Trenchers

·  Vacuum Digging Equipment

·  Machinery Attachments

·  Related Spare Parts and Accessories

CATEGORY 2 – SUPPLY OF MATERIAL HANDLING EQUIPMENT

This requirement comprises the following items but is not limited to:

·  Forklifts

·  Tele-handlers

·  Reach Trucks

·  Pallet Trucks

·  Mobile Cranes

·  Related Spare Parts and Accessories

CATEGORY 3 – SUPPLY OF COMPACTION AND ROAD CONSTRUCTION EQUIPMENT

This requirement comprises the following items including but not limited to:

·  Rollers – Self Propelled,

·  Rollers – Tandem Vibratory

·  Rollers – Combination Tandem Multi Tyred, Multi Tyred

·  Rollers – Pedestrian Operated

·  Rollers – all other

·  Compaction Plates – Pedestrian Operated

·  Compactors – Landfill Tamping Foot

·  In-Situ Stabilisers and Recyclers

·  Pavers – Crawler, Rubber Tyred

·  Profilers

·  Related Spare Parts and Accessories

CATEGORY 4 – SUPPLY OF ALL TERRAIN AND WORK UTILITY VEHICLES

This requirement comprises the following items but is not limited to:

·  All Terrain Vehicles

·  Work Utility Vehicles

·  Related Spare Parts and Accessories


CATEGORY 5 – SUPPLY OF ELEVATED WORK PLATFORMS

This requirement comprises the following items but is not limited to:

·  EWP

·  Cherry Pickers

·  Scissor Lifts

·  Related Spare Parts and Accessories

CATEGORY 6 – SUPPLY OF TRACTORS

This requirement comprises the following items but is not limited to:

·  Tractors - Compact

·  Tractors - Utility

·  Tractors – Mid Size

·  Tractors – Large Size

·  Related Spare Parts and Accessories

CATEGORY 7 – SUPPLY OF LAWN MOWERS

This requirement comprises the following items but is not limited to:

·  Ride-on Mowers – Zero turn

·  Walk/Powered Mowers – Petrol, Electric

·  Cylinder Mowers

·  Related Spare Parts and Accessories


CATEGORY 8 – SUPPLY OF SMALL ENGINE EQUIPMENT

This requirement comprises the following items but is not limited to the following Subcategories:

·  Chainsaws

·  Brushcutters

·  Blowers

·  Chippers

·  Mulchers

·  Vacuums

·  Related Spare Parts and Accessories

CATEGORY 9 – SUPPLY OF COMPERSSORS AND GENERATORS

This requirement comprises the following items but is not limited to:

·  Compressors - Standby, Fixed, Mobile

·  Generators – Standby, Fixed, Mobile

·  Related Spare Parts and Accessories

CATEGORY 10 – SUPPLY OF OTHER EQUIPMENT AND ACCESSORIES

This requirement comprises the following items but is not limited to:

·  Special or Custom Built Trailers for your own Equipment

·  Light Towers

·  Powered Hand Tools – Air, Electric

·  Jack Hammer, Pneumatic Drill

·  Sand Bagging Equipment

·  Related Spare Parts and Accessories

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LGAP/NPN Contract NPN 2.15

Request for Quotation Specification

If you wish to obtain a quote for any of the products covered by the above Categories, then delete the two Information Only pages and complete the following Request for Quote document. Complete each section of the RFQ documentation where highlighted in yellow. Leave in anything that is not highlighted. You only need to add as much or as little information as you believe is adequate to ensure suppliers completely understand your requirements.

Those sections marked (DELETE IF NOT REQUIRED) or (DELETE SPECIFIC LINE ITEMS IF NOT REQUIRED) require you to make a decision whether you want the particular item included in your quote as an additional expense, or not. If not, simply delete the entire section from the RFQ document.

Once completed, save the RFQ to your system then go to Vendorpanel. Complete the process to request a quote in Vendor Panel under NPN2.15 – Plant Machinery Equipment . Add the RFQ document as an attachment when prompted, to your request then submit to the suppliers of your choice for response.

Go to the LGA Procurement website – www.lgaprocurement.sa.gov.au for more information on all contracts or contact us on 8224 2000 or email if you require further information or clarification on the contract or on using Vendorpanel.

Delete the two pages above then proceed with your RFQ


Request for Quotation

Contract NPN 2.15

Plant, Machinery, Equipment

Preferred Provider Panel for access by Local Government entities in South Australia for the supply of: Earthmoving Equipment, Dozers, Excavators, Loaders, Backhoes, Graders, Material-handling Equipment, Forklifts, Tele-handlers, Compaction and Road Construction Equipment, Rollers, Compactors, Profilers, All Terrain Vehicles, Work Utility Vehicles, Elevated Work Platforms, Cherry Pickers, Scissor Lifts, Tractors, Mowers, Small Engine Equipment, Chainsaws, Brush-cutters, Chippers, Mulchers, Vacuums, Compressors, Generators, Light Towers, Powered Hand-tools, Sand Bagging Equipment and Custom/Specialised Equipment Trailers

Council
Address:
Telephone:
E-mail address:
Contact Person: / Council to complete all details here
Contract Number / NPN 2.15
Request for Quotation (RFQ) / Council to provide simple detail of Request Here: eg Supply 1 x 50hp Tractor
RFQ Number: / Council to place Council specific RFQ identifying Number here using number for Council’s own RFQ register.
Closing Time for RFQ: / Eg 2nd April 2016 at 5pm (Central Standard (or Daylight savings) time
Minimum 10 days
Quotes to be returned to: / Via Vendor Panel Only

A contractor’s quotation is to remain valid for 30 days.

introduction

This Request for Quotation is issued under the terms and conditions of the LGA Procurement/NPN Contract No. NPN 2.15 – Plant, Machinery, Equipment.

Quotations are to be supplied in an electronic format via Vendorpanel only.

Scope of Project

Council to add requirement detail here eg

Supply and Deliver One Only 50HP Tractor

A John Deere 50hp 1979 Tractor may be offered as trade.

Photos and details will be supplied upon request.

Equipment to be delivered by

Supply Details of when you wish the machine to be delivered and operational, eg

Within 8 week of date of Purchase Order

Equipment being replaced

Supply Details of Machine currently in use.

Make:

Model:

Power:

Capacity:

No Cylinders:

Transmission Type:

new Equipment Specifications

Provide details of the specifications for the NEW EQUIPMENT required.

NOT TO EXCEED 2 PAGES

Vandalism Kit Required: Y/N

Optional extras - (Delete if not required)

Provide details of the OPTIONAL EXTRAS required for the NEW EQUIPMENT.

NOT TO EXCEED 1 PAGE

Contractors for the supply of Front End Loaders are not to fit lifting hooks to loader buckets

accessories - (Delete if not required)

Provide details of the Accessories required for the NEW EQUIPMENT.

NOT TO EXCEED 1 PAGE

extended Warranty requirments - (Delete if not required)

If Council seeks an Extended Warranty please provide details of what you are seeking.

training required - (Delete if not required)

Purchasers are to supply Contractors with Training Form; Contractors must complete in detail a schedule of the training to be supplied. This form must be completed as part of their Quotation

Servicing Authorisation - (Delete if not required)

Council seeks to conduct Warranty repairs at the supplier’s expense.

final testing and inspection location

Council to advise if they wish final testing to occur at their location or at the contractors location.

Add full delivery address here.

(If testing and final inspection occurs at the Contractors premises final acceptance must occur at the nominated delivery location as advised by council)

delivery and pricing

If the Contractor fails to deliver the ordered goods and / or services by the agreed delivery date, a Purchaser may cancel the Purchase Order.

The quoted Price is inclusive of all charges for packaging, packing, insurance and delivery of the Goods in accordance with this Agreement; and all Taxes except GST. GST must be advised as a separate item on the quotation document.

Price may not be increased without the Purchaser’s prior consent. The Purchaser has the right to refuse to give its consent.

Payment schedule

In accordance with General Conditions of Contract Payment required within 30 days of receipt of invoice.

quotation components to be supplied by the quoting contractor - (Delete SPECIFIC LINE ITEMS if not required)

The contractor must supply the following as part of their complete quotation to council.

  1. Expected delivery date if order is placed within 30 days of the date of the Quotation.
  1. Illustrations of proposed machine
  1. Drawings of proposed machine
  1. Brochures of proposed machine
  1. Engine performance data on proposed machine
  1. Weight and performance calculations on proposed machine
  1. Details of oils and coolants used in the proposed machine
  1. The contractor is to complete any attached proformas as supplied by the Purchaser.
  1. Contractors must supply with every quotation to the Purchaser a detailed and itemised list showing the service interval of the equipment, number and cost of relevant parts and their part numbers required per service, volume of coolants and lubricants required per service to a total of 6yrs / 6000 hrs, a Service Contract maybe formed on the basis of costs supplied.
  1. A Contractor’s whose equipment runs engines that are based on Selective catalytic reduction (SCR) technology must supply usage figures for AdBlue in their engines.
  1. Contractors must submit with their quotations an Operating Noise Schedule.
  1. Contractors must supply with their quotation a detailed assessment and supporting documentation on the Market Resale Value @ 6yrs / 6000 hrs for the Equipment being quoted on, this is also to be present as % of purchase price in current Australian Dollars.

NOTE: “buy back” pricing will not be accepted

  1. The Contractor must attach to all Quotations forwarded to Purchasers a Fit for Duty Statement in which they guarantee the Equipment outlined in the Quotation shall offer satisfactory performance to recognised benchmarks for availability and productivity to Council after the equipment is commissioned.
  1. Any free services which the Contractor nominates to supply, additional to those specified, shall be carried out in accordance with the details supplied by the Contractor at a site approved by the Purchaser
  1. Contractors must supply with their quotation a detailed list and pricing of specialist tools required to service and maintain the equipment being quoted on.

Regional Location of operation

Supply Details of physical geographical location equipment will be located and used.

EG: Scenic Rim Regional Council, Boonah Kalbar, Aratula, Moogerah Area

Operational use of machine

Supply details of what work the equipment will be doing.

EG: Resurfacing of gravel road network. – Shale to Blue Metal Rock prominent substructure

Climatic conditions

Supply Details of climate conditions equipment will be operated in.

Winter Minimum: -5 Degrees Celsius

Summer Maximum 40 Degree Celsius

Humidity Max 95%

REGISTRATION of machine

Supply details of council’s current registration requirements.

Common Date:

3rd Party Insurance Company: eg

council authorisation

AUTHORISED BY:

COUNCIL NAME:

COUNCIL OFFICER:

POSITION:

PH: FAX:

SIGNATURE: DATE :

supplier acceptance

I/we accept and understand all specifications relating to this Request for Quotation and understand and agree this Request for Quotation is not regarded as an order, contract or approval to initiate works. All replies to this Request for Quotation are subject to approval.

SUPPLIER ACCEPTANCE BY:

COMPANY NAME:

REPRESENTATIVE:

POSITION:

PH: FAX:

SIGNATURE: DATE:

Please return this Request for Quotation document along with your quotation response to the above mentioned Council Representative.

The Quotation will not be accepted if this document is not signed.

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