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MUHAMMAD ASIF KHAN

C/o Universal Photo studio Dhirkot,

Tehsil Dhirkot Distt. Bagh Azad Kashmir

Cell: 0345-9583761, 0312-9583761

Career Objective:

To develop and applying the grants values human resource management and human source development along with the Administration in awell doing organisational activities with respect of value chain of prospective field of Revenue Officer and growth aspect for well being and future enhance ment experience in professional field for challenging the growth behavior in respect of practical field , the basic aim is to apply Grants and management practice and policies the versatile field of INGO,s for planning , organizing, the human resource activities along with the capacity building of HR. I am willing to accept the responsibilities in HR skills and analytical abilities to grow the organization dignity .also anticipating for challenging place in a reputable organization, so as to apply my intellects and skills besides enhancing my capabilities as useful tool for the benefits of organization & humanity.

Job History

Job Description:

Pakistan Red Crescent Society (PRCS) State office Muzaffarabad

PRCS is National non profit and non religious Organization working Disaster management and logstics suport in rural areas, First Aid and Hygiene promotion, capacity Building Components, and also working as IP of Turksist Red Crescent,ICRS, DRC, ARC,CRC & IFRC on most affected and rural areas of Muzaffarabad, Bagh, Neelum and Mirpur for the welfare of local communities for local economic growth and development .

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Organization: Pakistan Red Crescent Society (PRCS)

PositionAdmin & Finance Officer

Duration: (1st June -09 to date)

-Work Responsibilities

  • Work on principles of accounting to analyze financial accounting and information
  • Prepare Financial Reports By Compiling Information through a accounting software,
  • Preparing profit and loss statements, and utilizing appropriate accounting control procedures.
  • Establish, maintain, and coordinate the implementation of accounting and accounting control procedures.
  • Provide accounting policy orientation for new staff.
  • Establish, maintain, and coordinate the implementation of administrative and human resource control procedures
  • Perform Supervisory Tasks
  • Manage the staff leave record, attadance
  • Manage the office repair and maintenance
  • Preparing The Personal Files, Preparing The Payroll And Leave Records
  • Provide the all logistics support to the staff
  • Purchase and procure the necessary item on need bases
  • Maintain daily Reports of Staff
  • Time & Money Management
  • Staff Management and their personal
  • Arrange the capacity building workshops, seminar and other meeting
  • Other duties as assigned per Management

Sungi welfare Society

Sungi is local non profit and non religious Organizationworking with the partnership of OXFAM GB,OPP-RTI, and TVO on natural disasters and civil conflicts on Tehsil Dhirkot District Bagh AJK, on the project of emergency relief , primary education, primary health and micro Financing , livlihood,Shelter, water supply schemes and value chain activities for the welfare of local communities for local economic growth and development .

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Organization: Sungi Welfare Society (Partner of OXFAM-GB, OPP/RTI)

Position: Admin & Finance Officer

Duration: (27-Feb -09 to 30- May 2009)

-Work Responsibilities

  • Manage and maintaining the internal and external administrative tasks.
  • Administrative support to Program component staff.
  • Purchasing and Procurement of the project relating items
  • Budgeting and forecasting for the project period
  • Record keeping of all activities Quotations calling Purchasing & procuring
  • Managing & maintaining inventories
  • Managing the petty cash
  • Preparation of financial report and statements.
  • Handling the project activities for visiting the media team
  • Up dating and Preparation of stock register.
  • Stationary handling and maintaining the records
  • Making the payment in term of TA/DA, and Facilitate the training staff during the training /workshops
  • Fleet management, logistics handling
  • Day today Laisaning the local and national institute for day to day information and coordination.

USAID-AIR-RISE

USAID RISE expanded its program of revitalizing, innovating and strengthening education to Bagh, and Muzaffarabad and Poonch districts of AJK after achieving great success in Bagh and Mansehra. It plans to train 2000 teachers in Poonch district from winter 2008 to summer 2009. As a start of this part of the project, Teacher Training Workshops were held in Poonch and Muzaffarabad simultaneously

Organization: USAID-AIR-RISE

Position Admin &Finance Officer Poonch

Duration:(21- February 2008 to 25-Feb -09)

  • Maintaining the administrative tasks.
  • Provide the administrative support to Program component staff.
  • Procurement of the project relating material
  • Record keeping of all activities Quotations calling Purchasing & procuring
  • Managing & maintaining the assets managing the inventories
  • Preparation of Vouchers and petty cash slips, and JV’s
  • Manage the Budgeting and Financial Plans
  • Preparation of financial statements. Preparations of vouchers make the payments.
  • Resouration and media handling Preparation of stock register.
  • Stationary handling and maintaining the records
  • Facilitate the training staff during the training /workshops
  • Fleet management, logistics handling
  • Laisaning the local and national institute for day-to-day information and coordination.
  • Repairing and maintenance of office and assets
  • Coordinating for quotations, supply and payments with local and out city vendors
  • Make sure the payment of vendors
  • Organization: Relief International

PositionHR& Admin officer Mansehra/Bagh

Duration:(Jan 2007 to 20-Feburary 2008)

Relief International is a US based non-profit Organization with its Head Office situated in L.A California, with a motive “Saving Lives, Sustaining Livelihoods. Since 1990, RI has been meeting the immediate needs of victims of natural disasters and civil conflicts worldwide with provisions of food rations, clean water, non-food items, and emergency medical services. RI’s RED—Rapid Emergency Deployment—Team arrives in hours to affected regions with the primary focus of providing relief to the most vulnerable members of society: women, children, and the elderly. From the earliest stage of intervention, RI’s Emergency Response activities are designed to translate from urgent relief to long-term development for maximum community impact. Since October 2005 Relief international is carrying out its relief and rehabilitation activities in NWFP and AJ&K. With the donation of USAID and CNFA Relief international is currently working in Bagh Region with a project named “ILED” (Improving Livelihood Enterprise Development).

PURPOSE OF POSITION
To assist the Senior Human Resources Office (HRT) in providing a full range of human resources services.

MAJOR RESPONSIBILITIES:
Recruitment/Hiring
Provide assistance in all recruitment processes of RI Pakistan by

Assisting Managers and field HR staff in recruiting local national staff.
Ensure that recruitment procedures and standards are strictly followed and audit compliant
Prepare all recruitment documents, contracts, personal action forms, etcfor Mansehra Country office and check the ones sent from the field for accuracy
Keep updated records of contract end dates and liaise with managers 2 months prior the end of the contract
Keep organization chart (on the wall and electronic version) updated on a monthly basis

Orientation
Work together with HR Manager in developing a comprehensive orientation system for all national staff members
Organize orientation for all incoming national staff in Mansehra/ Bagh and, run yearly orientation sessions for all staff

Filing
Collect all HR related paperwork from the Mansehra and field offices and check for accuracy
Maintain and update personnel files for all staff members
Keep electronic filing records of Bagh/Mansehra staff on a monthly basis
Check electronic filing records from the field and compare them with the received paperwork

Information management
Update and maintain the Human Resource Information System (HRIS)
Maintain and update HR database on a monthly and weekly basis as per need

Policy review and dissemination
Assist in the development and distribution of all new, translated and

Approved HR policies to all employees so as to ensure their familiarization with, and adherence to, such policies.
Assist HR Manager in grievance management, disciplinary action.

Procedures, establishing a complaint system and addressing the complaints
Take the lead in the dissemination of RI. Policies in all RI Pakistan, with the support ofHR Manager

Assist HR Manager for national staff EOBI,s cards and other paper work.

Assist HR Manager for national staff health and insurance updates and other paper work.

Assist HR Manager for national staff health and insurance claim and updating lists.

Exit procedures
Perform exit interview and follow separation procedures with leaving employees (exit interview, final payments, separation checklist, and settlement waiver)
Ensure exit procedures in the field and Mansehra are compliant with RI policies and legal requirements

International staff
Assist HR Manager in welcoming international staff members and visitors
Collect orientation documents from international staff members and send originals to Partnership Office on a biweekly basis
Maintain international files in an orderly manner
keep electronic filing records of international files updated on a monthly basis
Maintain international leave records and keep it updated on a monthly basis

Reporting
Submit weekly/ monthly report to HR Manager
Accomplish other tasks required by the HR manager.

Action aid International

Action aid is a UK based non profit and non religious Organization “. , action aid has been meeting and launching the immediate action for needy of victims of natural disasters and civil conflicts worldwide with provisions of food rations, clean water, non-food items, and emergency medical services. Emergency Deployment team arrives in hours to affected regions with the primary focus of providing relief to the most vulnerable members of society: women, children, and the elderly. From the earliest stage of intervention, RI’s Emergency Response activities are designed to translate from urgent relief to long-term development for maximum community impact. Since October 2005. It launched relief and rehabilitation activities in NWFP and AJ&K.

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Organization: Action aid Pakistan

Position: Admin officer Field Office Muzaffarabad

Duration: (April 2006 –07-Jan-2007)

  • Work Responsibilities
  • Up dating the staff personal files,
  • Forwarding the health and insurance including claim
  • Preparation payroll
  • Up dating the leave record.
  • Maintaining the daily attendance sheets.
  • Record keeping of all activities. Dealing with vendors, Quotations calling, Purchasing & procuring
  • Handling the cash grants program, Identification, verifying the beneficries, and distribution of grants.
  • Follow up of grants for prospective and value change the standard of community
  • Managing & maintaining the assets. Managing the inventories Internal monitoring the health centers.
  • Internal monitoring of vocational centers, Logistics and fleet management handling
  • Grants allocation and distribution, Livelihood operation and livelihood activities record managing
  • Maintaining monthly Leave, fuel, purchase personal deductions statement
  • Weekly and monthly reporting to ERP office, Resouration and media handling, Stationary handling and maintaining the records

Sungi welfare Society

Sungi is local non profit and non religious Organization working with the partnership of OXFAM GB,OPP-RTI, and TVO on natural disasters and civil conflicts on Tehsil Dhirkot District Bagh AJK, on the project of emergency relief , livlihood,Shelter, water supply schemes and value chain activities for the welfare of local communities for local economic growth and development .

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Organization: Sungi Welfare Society (Partner of OXFAM-GB)

Position: Admin & Finance officer

Duration: (12th October 05 –April 2006)

Work Responsibilities

  • Maintaining the all internal and external administrative tasks and report to Oxfam office Bagh
  • Record keeping of all activities, Purchasing & procuring
  • Managing & maintaining inventory and up dating the leave records and other documentation
  • Preparation of financial statements. Preparations of vouchers, and other payments.
  • Submit the financial Report on monthly bases to Oxfam office Bagh
  • Arrangements for guest visit the emergency project and media handling Preparation of cash book.
  • Auditing for Quartly and monthly financial statement preparation Forwarding the financial record to donor
  • Stationary handling and maintaining the records

Organization: Student Counseling Services (SCS)

Position: Admin & Finance Officer

Duration: January 15 -2003 to Oct, 2005

Work Responsibilities

Record keeping of all activities dealing with vendors, deal payments, and receipts.

Purchasing & procuring, preparation of financial statements, and budgets as per weekly, monthly.

Managing & maintaining the assets , Managing the inventories,

Weekly and monthly reporting to SCS Head Office Lahore

TRAININGS

  • One week Human Resource Management National Training from Church World Services Pakistan /Afghanistan.
  • Social mobilization training from Oxfam GB,Social mobilization training from Action Aid International
  • PRA Refresher from Action Aid International. CMST & LSMT from Action Aid International
  • Two months work as volunteer in National Bank of Pakistan, Chamman Kot Branch, Two months internship in National bank of Pakistan, Chamman Kot Branch. Two months internship at Paknet, Islamabad, in Accounts & Admin Department. Social Worker in Social Welfare Organization (Flahee Tanzeem) Dhirkot.
  • Shelter Management Training by Goal, Ireland.

COMPUTER SKILLS

  • Basics Software and Hardware Knowledge .Microsoft Office, web surfing etc.
  • 3D Home Designing, Software Installation and Trouble shooting. One Year Computer Diploma Applications in Business and Management, AJ&K University .Six Months Computer Diploma in Operating From Speed Computer Foundation, Dhirkot.

ACADEMIC QUALIFICATION
S.# / Certificate/Degree / Session / Board/University
1. / MBA
Specialization (Finance ) / 2001-2003 / Azad Jammu& Kashmir University Muzaffarabad
2.
3
4 / B.Com
(Commerce )
1.com
Matric / 1998-2000
1996-1998
1994-1996 / Azad Jammu& Kashmir University Muzaffarabad
B.I.S.E Mirpur Azad Kashmir
B.I.S.E Mirpur Azad Kashmir

Training

Special Problem
Research Thesis: / “Problems Identification and Need Assessment of Rural Community Using Participatory Rural Appraisal (PRA) Techniques"
“ Internship report submission on Paknet PTCL subsidiary on Admin & finance issues and their identification for solution )
Research Interest:
Special Interest / Sustainable Development and Sustainable Livelihoods in rural areas
Organizational administration and Financial reporting Social mobilization and Poverty Eradication and Abuses

References

Daud Jan

Regional Program Manager Relief International Peshawar ...... 0301-8554991

Khurrum Farooq

Program Manager Sungi Welfare society Bagh Azad Kashmir

0345-8560606, 0300-5578425

Asif Haider Sheikh

Finance Manager Save the Children US Peshawar office,

0346-8489771

Dr.Javed Khan

National Country Director

Relief International Pakistan

0301-8554986