By-Laws of the Ohio State University Student Society of Health-System Pharmacists

By-laws of The Ohio State University Student Society of Health-System Pharmacists

I. Name.

The organization shall be known as “The Ohio State University Student Society of Health-System Pharmacists,” hereinafter referred to as “SSHP.”

II. Mission.

A. To make students aware of the areas in pharmacy practice in health care settings.

1. Provide information on career alternatives, specialized training, and credentials needed for pharmacy practice.

2. Foster professional standards of pharmaceutical care.

3. Improve communication between students, other members of the health care industry and the public.

4. Promote research in the pharmaceutical sciences and care.

5. Prepare students for residency programs

B. Encourage proper use of medicines in the general public.

C. Encourage members to participate in the activities of the local, state, and national organizations of health-system pharmacists both while in pharmacy school and beyond

graduation.

D. Promote participation in service activities throughout the community and encourage student participation in professional development activities.

III. Membership.

A. The membership of the SSHP shall consist of students enrolled in the Doctor of Pharmacy program at The Ohio State University and in good academic standing.

B. The applicant must submit an application, pay the required dues, and support the mission of SSHP.

C. Membership in SSHP shall include student membership in the Ohio Society of Health-System Pharmacists (OSHP) and the American Society of Health-System Pharmacists (ASHP) and may include the Central Ohio Society of Health-System Pharmacists (COSHP).

D. Eligibility for renewal of membership shall terminate upon the member’s graduation or withdrawal from the College of Pharmacy.

E. This organization and its members shall not discriminate against any individual(s) for reasons of age, color, disability, gender identity or expression, national origin, race, religion, sex, sexual orientation, or veteran status.

H. The member removal process will proceed as follows:

1. Two members will submit in writing a formal complaint to the Secretary or the President if the Secretary is involved in the situation. A copy of the letter will be distributed immediately to the executive board for review.

2. At the next scheduled executive meeting, the general body member in question will be allowed a defense before the executive board.

3. A vote will be taken at the executive board meeting on the impeachment. A two-thirds vote by the executive board is required to remove the officer in question. A quorum of six members is required for voting on impeachment.

IV. Executive Committee.

A. The members of the Executive Committee shall consist of:

1. President.

2. President-Elect.

3. Vice President.

4. Secretary.

5. Treasurer.

6. P1 Class Liaison.

7. Other ex officio members as appointed by the Executive Committee.

B. Duties of the Executive Committee Members.

1. General Duties of the Executive Committee Members:

a. The Executive Committee shall act as a Board, wherein each full Member shall have one equal vote.

b. The Executive Committee shall oversee the operations and governance of SSHP.

c. The Executive Committee maintains parliamentary procedures of SSHP. Voting shall be carried out by a majority vote.

d. The Executive Committee shall be responsible for preparing their incumbent successors, once elected, for assuming the duties of their respective offices.

e. The Executive Committee shall be responsible for developing a budget and overseeing SSHP finances.

2. President.

a. The President shall act as the principal office of the Executive Committee. He/She shall preside over all business meetings.

b. The President shall be the elected representative for SSHP

c. The President shall be the Student Liaison recognized by the ASHP Student Forum. The President shall recommend other student appointments to OSHP, COSHP, and ASHP Student Forum in concert with the Executive Committee.

d. The President shall serve as the organization’s representative to Pharmacy Council.

e. The President shall serve as legislative representative to COSHP, OSHP and ASHP as needed.

f. The President, in concert with the Executive Committee, shall be responsible for setting organizational goals, directions, and policy.

3. President-Elect.

a. The President-Elect shall be elected by SSHP members from rising P2 members.

b. The President-Elect shall assist the President in SSHP-related activities.

c. The President-Elect, at the end of their term during their P2 year, shall assume the duties of the President for their P3 year.

4. Vice-President.

a. The Vice-President shall be elected by SSHP members.

b. The Vice-President shall maintain accurate membership records and keep records of member participation in all activities.

c. The Vice-President shall oversee recruitment.

5. Treasurer.

a. The Treasurer shall be elected by SSHP members.

b. The Treasurer shall maintain an accurate record of the SSHP income and expenditures.

c. Signatures of the Faculty Advisor, President, and Treasurer shall be required on the SSHP account.

d. The Treasurer shall also propose a budget, subject to the Executive Committee approval, for the academic year following his/her taking office.

e. The Treasurer shall submit the necessary materials to the College of Pharmacy to receive organization reimbursement for subsidizing member registration fees for the ASHP Midyear Clinical Meeting.

f. The Treasurer shall submit Coke Grants or other applications for financial/other aid as needed.

5. Treasurer-Elect.

a. The Treasurer-Elect shall be elected by SSHP members.

b. The Treasurer-Elect shall assist the Treasurer with maintaining an accurate record of the SSHP income and expenditures.

c. The Treasurer-Elect shall assist with submiting the necessary materials to the College of Pharmacy to receive organization reimbursement for subsidizing member registration fees for the ASHP Midyear Clinical Meeting.

f. The Treasurer-Elect shall assist with Coke Grants or other applications for financial/other aid as needed.

6. Secretary.

a. The Secretary shall be elected by SSHP members.

b. The Secretary shall schedule monthly business meetings and take minutes at meetings.

c. The Secretary shall inform the membership and the College of Pharmacy, both faculty and student body, of relevant information regarding the SSHP.

7. P1 Class Liaison.

a. The P1 Class Liaison shall be selected from interested members from the incoming PharmD class, appointed by unanimous agreement of the Executive Committee, and be a full voting member of the Executive Committee. The Executive Committee shall make this appointment by October 15th.

b. The P1 Class Liaison shall be responsible for assisting the Vice President with the recruitment of P1s, presenting P1 issues to the Executive Committee, and representing SSHP to the P1 class at large.

c. The P1 Class Liaison shall assist the Nominations Committee in identifying potential officer candidates from the P1 class.

d. The P1 Class Liaison shall serve as fundraising coordinator, and will work with the Executive Committee to plan fundraising events for the organization.

8. Ex Officio Members.

a. Immediate Past President.

i. After leaving office, the outgoing President of SSHP shall serve as Immediate Past President, an ex officio member of the Executive Committee.

ii. The Immediate Past President shall serve as a liaison with P4 members who are on rotations to inform them of meetings and activities that may be of interest or importance.

b. Director of Programming.

i. The Director of Programming shall be appointed by the consensus of the Executive Committee. This position may be filled by a non-officer member, or by an elected officer as a secondary responsibility.

ii. The Director of Programming, working in concert with the Executive Committee, shall be responsible for coordinating topics, speakers, and logistics of meetings, including the ordering of food.

c. OSHP Board of Directors Representative.

i. The OSHP Board of Directors Representative shall be appointed by the consensus of the Executive Committee. This position may be filled by a non-officer member, or by an elected officer as a secondary responsibility.

ii. The OSHP Board of Directors Representative shall be sworn as a member of the OSHP Board and shall attend all board meetings.

iii. The OSHP Board of Directors Representative shall be obliged in bringing all grievances and questions from SSHP to OSHP and shall act as the student liaison from OSHP to SSHP.

iv. The OSHP Board of Directors Representative shall keep the membership informed of current legislative and professional issues before OSHP.

v. The OSHP Board of Directors Representative shall forward pertinent information to OSHP and the ASHP Student Forum on a regular basis and will be responsible for SSHP correspondence.

d. COSHP Representative.

i. The COSHP Representative shall be appointed by the consensus of the Executive Committee. This position may be filled by a non-officer member, or by an elected officer as a secondary responsibility.

ii. The COSHP Representative shall attend all COSHP board and general meetings.

iii. The COSHP Representative shall be obliged in bringing all grievances and questions from SSHP to OSHP and shall act as the student liaison from COSHP to SSHP.

iv. The COSHP Representative shall work with COSHP members to strengthen links between the local student and professional health-system pharmacist organizations,

e. Outreach Program Coordinator and Co-Chair

i. The Outreach Program Coordinator shall be appointed by the consensus of the Executive Committee. This position may be filled by a non-officer member, or by an elected officer as a secondary responsibility.

ii. The Outreach Program Coordinator shall be responsible for all aspects of SSHP outreach efforts to achieve the mission of proper use of medications in the general public. These outreach efforts include, but are not limited to the Generation Rx First Year Success Series Programs.

iii. At the consensus of the Executive Committee an Outreach Program Coordinator Co-Chair can be appointed to assist with outreach efforts as needed.

f. Legislative Liaison

i. The Legislative Liaison shall be appointed by the consensus of the Executive Committee. This position may be filled by a non-officer member, or by an elected officer as a secondary responsibility.

ii. The Legislative Liaison shall be responsible for all aspects of SSHP legislative education and advocacy efforts to achieve the goal of informing the student body about the legislative process and the importance of being a life-long advocate for the profession.

iii. The Legislative Liaison shall coordinate legislative events throughout the academic year, which may include, but not limited to legislator letter writing days and legislative days.

iv. The Legislative Liaison shall provide bi-weekly legislative updates in pharmacy at bi-weekly general body meetings.

g. Professional Development Director

i. The Profession Development Director shall be appointed by the consensus of the Executive Committee. This position may be filled by a non-officer member, or by an elected officer as a secondary responsibility

ii. The Professional Development Director shall be responsible for the Midyear to Match series as well as other professional development opportunities and/or ideas for the student body.

h. The Advisor shall serve as a counselor and ex officio member of the Executive Committee.

i. The President, with the advice and consent of the Executive Committee, may appoint non-voting temporary members of the committee for other duties as necessary to carry out the functions of the organization.

V. Election of Executive Committee Members.

A. Elections shall be held during the month of April, prior to the OSHP Annual Meeting.

B. A slate of nominees for Executive Committee offices shall be presented to the membership by the Nominations Committee seven days prior to the election. However, any active member is eligible for elected office and may nominate any active member or nominate themselves at the meeting in which the election is held.

C. Candidates are strongly urged to be present at elections.

D. A majority vote is needed for elections. For an election to be valid, at least ten active members must be present and participate in the elections. In the event of a tie, the top two candidates will participate in a run-off.

E. Elections may be held either by paper ballot or by electronic voting means.

F. Term of office shall begin the last day of Spring semester and run through the last day of the following Spring semester.

G. Should an elected officer be unable to carry out his or her duty regardless of circumstances, the Executive Committee shall select, by unanimous agreement, a replacement to fill the vacant office. This appointment shall be communicated to the membership at once, and confirmed by a two-thirds vote of the membership at the next scheduled meeting with at least ten members present. Should the membership reject the appointment, an open election shall take place at the next regularly scheduled meeting.

H. The impeachment process will proceed as follows:

1. Two members will submit in writing a formal complaint to the Secretary or the President if the Secretary is involved in the situation. A copy of the letter will be distributed immediately to the general membership for review.

2. At the next scheduled general meeting, the Executive Committee member in question will be allowed a defense before the general membership.

3. A vote will be taken at the following general body meeting on the impeachment. A two-thirds vote by the membership is required to remove the officer in question. A quorum of ten members is required for voting on impeachment.

VI. Advisors.

A. The advisor shall be a Pharmacy Practice and Administration faculty member who actively teaches institutional or clinical pharmacy classes or rotations.

B. The advisor will be active in local, state, and national institutional pharmacy organizations.

C. His/her responsibilities include: provision of advice and guidance to SSHP regarding progress, activities, and general operation; serving as an interface between SSHP, college administration, and other faculty members; and a willingness to attend and participate in both Executive Committee and general meetings.

VII. Committees.

A. Standing Committees.

.

1. External Affairs Committee.

a. The External Affairs Committee shall be responsible for coordinating SSHP representation to local, state, and national pharmacy organizations.

b. The committee shall work to strengthen links between SSHP and these organizations.

c. The committee shall encourage student participation in professional organization activities, and publicize events that may be of interest to students.

d. The committee shall be composed of the President-Elect, the OSHP Board Representative, and the COSHP Board Representative.

2. Reimbursement Committee.

a. The Reimbursement Committee shall be responsible for developing policies and procedures related to student reimbursement for expenses related to meeting attendance.

b. The committee shall publicize those procedures at the beginning of the academic year.

c. The committee shall be composed of the Treasurer, the Secretary, the Vice President, and the President-Elect.

i. The Treasurer will chair the committee and handle all issues related to finances.

ii. The Secretary will coordinate communications regarding reimbursement and getting reimbursements to students.

iii. The Vice President will work with the committee to verify student membership and fulfillment of reimbursement requirements.

d. Decisions of the Reimbursement Committee may be appealed to the full Executive Committee, and, in turn, the general membership.

3. Nominations Committee.

a. The Nominations Committee shall be responsible for developing a slate of candidates to present to the membership for election in the spring.

b. The committee may consider any active SSHP member in good standing eligible for elective office. Members who will be entering the P4 year of the program are not eligible. If eligible, current members of the Executive Committee may be nominated for another term or for another elective office.

c. The committee shall form at the beginning of Spring Quarter, and will be chaired by the outgoing President. Members of the committee will be the President-Elect and any current, voting members of the Executive Committee who are either ineligible for, or do not wish to seek reelection. The Immediate Past President may serve as an ex officio member.

d. The committee is free to seek the advice and suggestions of potential candidates from anyone, including the P1 Class Liaison. However, the final slate of candidates shall be decided by the committee.

e. The committee shall also conduct an annual review of the by-laws to identify any needed revisions.

4. Additional temporary committees may be formed by consensus of the Executive Committee from time to time as may be needed to fulfill the needs of the organization.

VIII. Dues.

A. The Executive Committee, in concert with OSHPand ASHP, shall establish dues.

B. The Vice President shall oversee the dues collection process.

C. Dues shall be payable upon application for membership and renewable annually on the anniversary date of membership.

D. The Vice President, in concert with the Executive Committee, reserves the right to observe and negotiate special circumstances.

IX. Meetings.

A. SSHP shall hold a general body meeting every two weeks while the college is in session.

B. The Executive Committee shall meet at least twice a month.

C. Special meetings and joint meetings with other professional organizations may be called at the discretion of the Executive Committee.

D. Meetings may be cancelled at the discretion of the Executive Committee, but every effort must be made to notify members of the cancellation in advance.

E. An “open-door” policy for all meetings and events shall be enforced.

X. Affiliations.

A. SSHP shall be a Local Affiliated Chapter of the Ohio Society of Health-System Pharmacists.

B. SSHP officials shall meet routinely with the appropriate officials of OSHP to review affiliation issues and conduct business as deemed necessary.

XI. Amendments.

A. Two or more members shall present any proposed by-laws changes to the President and Secretary in writing. The President and Secretary shall disseminate the proposed changes to the membership, and schedule the changes as new business at a regularly scheduled meeting at least two weeks after disseminating the changes to members.

B. A quorum of at least ten members is necessary to vote on proposed by-laws changes. A two-thirds vote is necessary to approve the changes.

C. Once approved by the vote, the amendment shall be adopted and take effect immediately.

XII. Parliamentary Authority.

Roberts Rules of Order, latest revision, shall be the parliamentary authority with respect to all procedures not specified in the Bylaws of SSHP.

XIII. Dissolution.

If SSHP should dissolve, following the settlement of all outstanding debts, any remaining funds in the treasury shall be transferred to the treasury of the Ohio Society of Health-System Pharmacists. If there is no Ohio Society of Health-System Pharmacists, such remaining funds shall be transferred to the Research and Education Foundation of the American Society of Health-System Pharmacists.