By-Laws Description of Job Duties

POSITION NAME:

President

TERM OF OFFICE:2 Years

BY-LAWS DESCRIPTION OF JOB DUTIES

ARTICLE 3, Section 1:

The President shall lead EnKA to function as a professional organization serving its membership.

The Presiding President shall be present at meetings and represent the organization in dealings with other groups.

DIRECT TASKS AND RESPONSIBILITIES

1. /

Set agenda for all meetings.

2. / Chair all monthly Board meetings/conference calls.
3. / Chair meetings (Annual and Board Meetings) according to Robert’s Rules or Order.
4. / Provide letter from the President for each edition of the Newsletter.
5. / Address the attendees at the Conference.
6. / Develop goals and objectives for tenure of office.
7. / Become acquainted with as many EnKA members as possible and involve them in the work of the organization.
8. / Act as the primary liaison with other organizations and the public.

INDIRECT (SHARED) OR OVERSIGHT RESPONSIBILITIES

1. /

Be informed of all timetables and due dates for all projects.

2. / Be informed of any Board Member who will be out of touch for more than 1 week.
3. / Oversight of organization funds with Treasurer/Finance Committee.

TIMETABLES AND DELIVERABLES

Board Meeting Following Annual Meeting: (approximate May/June/July)

Attend Board Meeting.
Take possession of materials from resigning President.
Set provisional date/location for Mid-Winter Board Meeting
Write President’s message for post-conference newsletter, stating goals and objectives for tenure of office.
Determine/re-affirm schedule for monthly board meetings; including expected agenda, meeting times, and receipt of necessary materials.
Assign tasks/delegate deliverables from Board members/Committee Chairs.

POSITION NAME:

President

(continued)

Mid-Winter Board Meeting: (approximate December/January/February)

Solicit agenda items for meeting and establish deliverables from all attendees.
Forward requests to Corresponding Secretary to notify attendees.
Set agenda
Set up meeting: location and supplies (or delegate these activities to one or more Board Members).



refreshments



/ meals



Copies of documents



Presentation materials (flip charts, overhead projectors).

Confirm attendees at least 4 weeks prior to meeting.

Pre-Annual Conference Board Meeting: (approximate April/May/June)

Solicit agenda items and reports for the pre-board meeting letter and establish deliverables for all attendees.

Annual Meeting:

Welcome attendees (personal greeting at registration).

Circulate at welcome evening reception.

Welcome address to open Conference (optional).

Preside over the Annual Meeting.

FORMS AND FORMATS

General format for Board agenda

General format/content for Presidents address