BVL MEETING MINUTES MARCH 7, 2011
Start Time 7:06pm
ATTENDEES: Indru Gidvani, Dave Deeks, Anthony Emanuel, Jack Vigerut, Margaret Lundrigan, Raquel Heayn, Carrie-Ann Boucher, James Tilley, Donna Johnson
Agenda Item 1-Indru
Updates-League Affiliation Review, League 30th Anniversary
-the City of Brampton will be taking full responsibility for the beach courts at Chinguacousy Park including the purchase of sand
- BVL will be paying rental fees beginning in 2011 –those rates have not yet been set
-we have been told that the impact to the current year will be minimal since information regarding pricing is already published
-adult leagues with a youth component will not receive reduced rates
-city is reviewing our affiliation status, back up was requested and sent
-the BVL hopes to celebrate our 30th anniversary with commemorative shirts or other gifts for our players
Agenda Item 2-James, Kimberly, Dave
Playoffs-End of Season Timing
-all divisions plan to finish playoffs the week of April 18th and April 25th
Agenda Item 3-Kimberly
Women’s Division-referees
-some referees are very slow to send in scores making it difficult for Kimberly to do the standings for the women’s division in a timely manner
-Jack promised that these refs would have part of their bonus deducted
-Dave mentioned that his refs are not consistently using the correct score sheets
-some refs have also refused to help set up the nets
-there have been problems with players arriving too early and attempting to access the gyms
-teams and referees should assist with nets when possible
-Indru will include arrival time issues on his update regarding the AGM and Banquet
Agenda Item 4-Dave
Men’s Division-Recap Disciplinary Decision, Survey
Disciplinary Decision
-team is responsible for the cost of damage if the player(s) that caused the problem refuse to accept liability
-player(s) causing damage will also be banned from play for a period of time
-disciplinary committee will discuss new ways to assess infractions
-assessment will be based on; the number of times the player had previously been warned that his/her behaviour could cause damage, the amount of damage that was done, the intent of the player(s) involved etc.
-one of the first steps will be to update the electronic waiver and the league operational rules
-Margaret, Kimberly and Anthony will update the rules information where needed
-referees must notify the league convenor of any player that has been warned but refuses to adhere to the rules-action may need to be taken at this point
-the team will not be penalized immediately- the decision is up to the disciplinary committee
Survey
-Dave’s survey included game times, player’s reasons for playing and the day of play as well as suggestions to improve the evening
-overall he received a good response with very few disgruntled players
-suggestions by the players were quite informative and contained constructive comments
Agenda Item 5-Indru (all)
Strategy for Future Growth
-men’s division is considering a change of night for play to avoid conflicts with reverse 4’s division
-a change provides the opportunity to play all evening
-Wednesday night was suggested as there are schools available
-move will leave room for non spiking and reverse 4’s to expand
-one difficulty may be finding a school willing to give 2x2hour time slot
-idea for change of night will be presented at this year’s AGM
-Kimberly will check her numbers for women’s to see how the numbers will work out
-Dave reported that the clinics are going well-last one was a sell out
-Mark Heese will run a clinic in the summer
-the possibility of running a series of clinics is in the works
Agenda Item 6-Raquel
Financial Updates, Status of Books, Financials
-bank accounts look good but there are still corrections to be made to the books
-changes from GST to HST needs to be done and will affect our balance
-Raquel will prepare a financial statement (draft) for the AGM
-Raquel will continue with corrections and new posts
Agenda Item 7-Margaret, Carrie-Ann
Banquet
-April 30, 2011 deposit has been made
-price changed from $45 to $47 per plate
-ticket cost is $25-BVL will subsidize the remainder
-charity this year will be William Osler –dialysis? Other?
-2 TV’s to be purchased by BVL with raffle money donated
-more sponsors/money need for door prizes and raffles
-the suggestion was made for Banquet tickets to be sold online and in person
-Indru will speak with Anthony
Agenda Item 8-Margaret
Referee Concerns-Head Ref, Treatment of Referees
-some teams are still not respecting the referee calls-E division has been especially notable
- some referees have been slow to start games many are not carrying the rules with them
Agenda Item 9-Anthony
Beach Registration-Online Dates
-online registration will be open April 18 to May 9 with a 6hour payment window
Agenda Item 10-Indru
Season End Prizes-suggestions
-many prize suggestions, such as; jackets, fleece tops, umbrellas, pants, beach towels and first aid kits
-members will be asked for suggestions in Indru’s note regarding the AGM
Agenda Item 11-Indru
AGM-Who is running, Agenda Items
-Indru, Jack and James are up for re-election
-Jack will not be seeking election
-non spiking will be playing on Tuesdays this summer
Agenda Item 12-Adjourn
-meeting was adjourned at 9:45pm