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BUTTE SCHOOL DISTRICT NO. 1
BOARD OF TRUSTEES
REGULAR MEETING
AUGUST 18, 2014

The Board of Trustees held a Regular Meeting on Monday, August 18th at 5:00 p.m. at the School Administration Building with Vice-Chairman John Ries presiding. Trustees present: Linda Sorini Granger, Patti Hepola (by phone), Carol Wold and Eddie Zimpel. Absent: Ann Boston, Scott Ferguson and Debbie Shea. Also present were: Judy Jonart, Superintendent, J.R. Richardson, Business Manager and Therese McClafferty, Director of Human Resource.


CALL TO ORDER AND PLEDGE OF ALLEGIANCE

WELCOME AND DIRECTIONS FOR PUBLIC PARTICIPATION

APPROVAL OF MINUTES
Item 1 – Regular Board Meeting, July 21, 2014

Item 2 – Special Board Meeting – July 30, 2014

Wold moved to approve, second by Zimpel, motion carried.

COMMUNICATIONS

Item 3 – Communication to Parents/Guardians and Students of Butte School District #1

Superintendent Jonart shared the following three documents that will be sent to all parents prior to the first day of school:

·  Welcome Letter

·  Qualification of Teachers

·  Adequate Yearly Progress (AYP)

Item 4 – Public Notice to Solicit Public Comment for the HVAC and Controls Upgrades in the Annex of Butte High School – Jed Hoopes, Director

Jed Hoopes shared that the Butte School District had applied for a Quality Schools Facility Grant from the Department of Commerce for the HVAC and controls upgrades in the Annex of Butte High School. An environmental review was drafted to access the impact of the project, as required by the Montana Environmental Policy Act.

A public notice to solicit comments on the EA and HVAC and controls upgrades in the Annex of Butte High School was published until August 18, 2014. A copy of the environmental assessment is available at the Butte School District Administration Office and at www.butte.k12.mt.us.

Item 5 – Public Comment On Items Not On Agenda

None

CONSENT AGENDA

Item 6 – Consent Agenda

·  Payroll, Claims & Budget Transfers & Revenue Reports (July 2014)

Page #6 / PAYROLL RECAP
MONTH: JULY 2014
DATE: AUGUST 4, 2014
FUND / TOTALS / GRAND TOTAL
ELEMENTARY GENERAL / $149,679.11 / $149,679.11
ELEMENTARY TRANSPORTATION / $10,584.11 / $10,584.11
FOOD SERVICE / $3,866.72 / $3,866.72
ELEMENTARY RETIREMENT / $23,517.75 / $23,517.75
ELEMENTARY SICK LEAVE RESERVE / $11,332.13 / $11,332.13
HIGH GENERAL / $121,948.67 / $121,948.67
HIGH TRANSPORTATION / $5,761.63 / $5,761.63
HIGH RETIREMENT / $18,079.63 / $18,079.63
HIGH TRAFFIC EDUCATION / $15,561.76 / $15,561.76
HIGH SCHOOL SICK LEAVE RESERVE / $4,092.59 / $4,092.59
FEDERAL PROGRAMS / $30,326.40 / $30,326.40
TOTAL CLAIMS (400) / $394,750.50 / $394,750.50
GRAND TOTAL PAID THIS MONTH / $394,750.50
Page # 5 / CLAIMS RECAP
MONTH: JULY 2014
DATE: AUGUST 4, 2014
FUND / TOTALS / REIMBURSEMENTS / GRAND TOTAL
ELEMENTARY GENERAL / $419,830.03 / $419,830.03
ELEMENTARY TRANSPORTATION / $63,597.73 / $63,597.73
FOOD SERVICE / $732.35 / $732.35
MEDICAID SPECIAL SERVICES / $73,019.39 / $73,019.39
COBRA / $21,382.86 / $21,382.86
HIGH GENERAL / $206,867.77 / $206,867.77
HIGH TRANSPORTATION / $31,649.26 / $31,649.26
HIGH TRAFFIC EDUCATION / $4,496.04 / $4,496.04
HIGH SCHOOL CO-CURR FUNDS / $1,873.03 / $1,873.03
FEDERAL PROGRAMS / $1,348.54 / $1,348.54
TOTAL CLAIMS (400) / $824,797.00 / $0.00 / $824,797.00
LESS REIMBURSEMENTS / $0.00
GRAND TOTAL PAID THIS MONTH / $824,797.00

Note: A complete and detailed listing of the Payroll and Claims Warrants, Budget Transfers and

Revenue Reports is on file in the Clerk’s Office and by this reference is made part of these minutes.

·  Student Activity Fund Report from East Middle School (July 2014)

·  Student Activity Fund Report from Butte High School (June 2014)

Wold moved to approve, second by Zimpel, motion carried.

PERSONNEL

Item 7 –Personnel Action Report – PAR – August 18, 2014 - Therese McClafferty

BUTTE SCHOOL DISTRICT NO. 1

AMENDED – AS APPROVED

PERSONNEL ACTION REPORT

August 18, 2014

Name Effective Assignment/Location

CLASSIFIED PERSONNEL

APPOINTMENT:

Nancy Fritz 09/02/14 Bus Driver

Dave Lambrecht 09/02/14 Bus Driver

TRANSFER:

Robyn Hand 08/12/14 Elementary Secretary, Kennedy

To Facilities and Maintenance

Secretary

LEAVE OF ABSENCE:

Hermosele Geery 08/21/14-09/18/14 Cleaner, East

LEAVE OF ABSENCE EXTENSION:

Lee Clark 08/13/14-09/12/14 Cleaner, BHS

RESIGNATION:

Nancy Fritz 09/01/14 Substitute Bus Driver

Michelle Gelling 08/14/14 Cleaner, Hillcrest

Kim LaBuff 08/07/14 Substitute Monitor

Dave Lambrecht 09/01/14 Substitute Bus Driver

Randy McCarty 08/18/14 Cleaner, Hillcrest/Kennedy

Andrea Luna 08/01/14 Cook’s Helper/Server, Hillcrest

Cheryl Parrett 09/01/14 Monitor

Carol Osborne 08/19/14 Sub. Cleaner

Rita Schultz 08/28/14 Cleaner, BHS

RETIREMENT:

Michelle Gelling 08/14/14 Cleaner, Hillcrest

Rita Schultz 08/28/14 Cleaner, BHS

CERTIFIED PERSONNEL

APPOINTMENT:

Christopher Alexander 08/27/14 Special Education Teacher,

Whittier

Shaela Evenson 08/27/14 Temp. Science Teacher, BHS

Christopher Kebe 08/27/14 Special Education Teacher,

Emerson

Guy Wadas 08/27/14 Science Teacher, East

Bonnie Worrell 08/27/14 Temp. Special Ed Teacher,

Crossroads

TRANSFER:

Denise Smith 08/27/14 from Special Education

Teacher, Crossroads, BHCC to

Temp. Special Ed Teacher,

BHS

RESIGNATION:

Keli Renz-Coffing 08/11/14 PE Teacher, District

RETIREMENT:

Sandra Shutey 07/31/14 Science Teacher, BHS

SUPPLEMENTAL PERSONNEL

APPOINTMENT:

Gwenn Abbott 08/19/14 Assist. Girls’ Basketball Coach,

BHS

Christopher Alexander 08/01/14 Assist. Football Coach, BHS

Bryan Arntson 08/01/14 Co-Head Special Olympics

Coach

Angela Richards 08/19/14 Volleyball Coach, East

Laurie Rossberg 09/2/14-10/20/14 Volunteer Cross Country

Coach, East

Guy Wadas 08/19/14 Cross Country Coach, East

RESIGNATION:

Mike Anderson 08/01/14 Co-Assist. Softball Coach, BHS

Corey Cutler 07/25/14 Co-Assist. Softball Coach, BHS

Eric Mankins 08/08/14 Co-Assist. Softball Coach, BHS

Steve Schulte 07/31/14 Co-Assist. Softball Coach, BHS

Ryan Stosich 07/31/14 Assist. Softball Coach, BHS

NON-RENEWAL:

Jim Patrick 07/01/14 Assist. Volleyball Coach, BHS

RESIGNATION FROM SUBSTITUTE TEACHER LIST:

Casey Boyle 08/11/14

June Dudding 08/08/14

David Landes 08/06/14

Andrea Opie 08/07/14

Sara Simmons 08/11/14

Bryce Willis 08/11/14

Bonnie Worrell 08/11/14

Trustee Ries requested that Bryan Arntson, Co-Head Special Olympics Coach be pulled from the PAR for further discussion at a later date. Mr. Ries stated “I believe that the position of Special Olympics Coach is in the contract of the physical education teacher”.

Mr. Ries stated that hiring a Co-Head Special Olympics Coach would require a request for an additional position.

Trustee Ries made a motion to remove Bryan Arnston, Co-Head Special Olympics Coach from PAR; Zimpel moved and Granger seconded the motion. Motion carried unanimously.

Granger moved to approve the PAR as amended, second by Wold, motion carried.

Item 8 – Approval of Meal Price Increase for 2014-2015 School Year – Superintendent Jonart

Superintendent Jonart requested a meal price increase of $.15 per lunch as required by the Healthier, Hunter-Free Act of 2010 which requires that the average paid student meal price equal the value of the federal reimbursement for free meals.

Ms. Jonart stated that all school districts were given five years to be in compliance with the standard meal price.

Grades K-6 will be $2.40 and Grades 7-12 will be $2.65.

Granger moved to approve, second by Zimpel, motion carried.

Item 9 – Policy 2171 (Second Reading and Approval) – Instruction – Significant Writing Program – Superintendent Jonart

Superintendent Jonart stated that the Board of Trustees has determined that a significant writing program is critical for the education program of the students. Therefore, writing will be incorporated in all aspects of the curriculum.

Ms. Jonart stated that these changes have been mandated by the legislature.

Granger moved to approve, second by Zimpel, motion carried.

Item 10 – Policy 3403 (Second Reading and Approval) – Students – Extra-Co-Curricular Participation Policy – Superintendent Jonart

Chuck Merrifield stated that three areas addressed in the changes to this policy are: 1) curfew violation; 2) explanation of due process; and 3) policy is in effect during season of the particular activity.

Wold moved to approve, second by Zimpel, motion carried.

Item 11 – Policy 6410/6410P (Second Reading and Approval) – Administration – Evaluation of Administrative Staff-Principal Evaluation Rubrics – Superintendent Jonart

Jim O’Neill stated that he was Chairperson of the Subcommittee reviewing this policy and recommended changes to the Policy which are based on the Montana Educator Performance Appraisal System (Montana EPAS) and its four domains: Vision and Goals; Culture of Learning; Management; and Professional Responsibilities.

Mr. O’Neill shared that the evaluation process will include three formal meetings: Professional Responsibilities and Goals Conference, Formative Feedback Conferences and Summative Evaluation Conference.

Superintendent Jonart stated that these changes have been mandated by the State.

Zimpel moved to approve, second by Granger, motion carried.

Item 12 –Approval to Advertise and Hire for 21st CCLC (Rockies) After School and Summer Programs – Jim O’Neill

Jim O’Neill requested Board approval to advertise and hire for the 2014-2015 after school and summer programs. Mr. O’Neill stated that these positions will be funded through the 21st Century Learning Center Grant.

Mr. O’Neill shared that the number of instructors will be determined by the number of student registrations.

Wold moved to approve, second by Granger, motion carried.

Item 13 –Approval to Extend Existing Contract Between Butte School District #1 and Butte-Silver Bow Law Enforcement – Chuck Merrifield

Chuck Merrifield requested Board approval to extend the existing contract between Butte School District #1 and Butte-Silver Bow Law Enforcement for officers to supervise activities and events of the Butte School District.

Mr. Merrifield stated that the contract would be in effect from July 1, 2014 to June 30, 2015.

Trustee Granger suggested that the contract signature pages be updated.

Superintendent Jonart stated that these changes will be made to the contract.

Wold moved to approve with amendment made to signature pages, second by Granger, motion carried.

Item 14 –Approval to Enter Into An Independent Contract for Speech Therapy with Ms. Marnie Prigge for the 2014-2015 School Year – Kathy Cannon

Kathy Cannon requested Board approval to enter into an Independent Contract with Ms. Marnie Prigge for speech therapy for the 2014-2015 school year.

Ms. Cannon stated that the hourly rate for this contract will be $48.14 and will not exceed 90 hours per month. This contract will be funded from IDEA funds.

Granger moved to approve, second by Zimpel, motion carried.

Item 15 –Approval to Enter Into An Agreement with Ms. Dixie Johnson, Independent Occupational Therapist for the 2014-2015 School Year – Kathy Cannon

Kathy Cannon requested Board approval to enter into an Agreement with Ms. Dixie Johnson, Independent Occupational Therapist for the 2014-2015 school year.

Ms. Cannon stated that the hourly rate is $80.00 and will not exceed 50 hours per month. This Agreement will be funded from IDEA Part B and Pre-School.

Zimpel moved to approve, second by Granger, motion carried.

Item 16 –Approval to Advertise Butte School District #1’s Adult Community Education Program – Kathy Cannon

Kathy Cannon requested Board approval to the Butte School District’s Adult Community Education Program.

Ms. Cannon shared that these classes will be Monday through Wednesday evenings with Monday’s classes held at the Highlands College. Fall registration will open the week of August 25th with classes beginning on September 8th and concluding November 12, 2014. The winter registration will open December 29th with classes beginning on January 15, 2015 and will conclude on March 11, 2015.

Wold moved to approve, second by Granger, motion carried.

Item 17 –Approval to Submit Application for the 2015 RSVP Competitive Grant – Jami Humphrey

Jami Humphrey requested Board approval to submit application for the 2015 RSVP Competitive Grant. This grant has been sponsored by the Butte School District for the past 14 years and offers opportunities for individuals 55 and better to assist in our schools with mentorship and tutoring as well as make their community safer, healthier and stronger through service.

Wold moved to approve, second by Granger, motion carried.

Item 18 –Approval of the Alternative Education Programs Grant Used to Partially Fund the Butte High School Graduation Coach – Superintendent Jonart

Superintendent Jonart requested Board approval of the Alternative Education Program Grant used to partially fund the BHS Graduation Coach position.

Ms. Jonart stated that Tom Billteen, from the District Youth Court, informed the District that he was able to secure approximately $50,000.00 in Prevention Incentive Funds to be used to continue this program.

Trustee Zimpel asked if the positions of graduation coach and attendance officer were similar.

Superintendent Jonart stated that they are different in the fact that the Attendance Officer works with truancy for all students and the Graduation Coach targets at-risk students.

Trustee Ries shared that the grant award does not pay for the entire salary and benefits for this position.

Ms. Jonart stated that is pays for approximately 58-60% of the position.

Mr. Ries stated “this is one of my concerns about Butte High School’s budget; these type of things are not sustainable”.

Trustee Wold shared Mr. Ries’ concerns regarding budget; but spoke in favor of the position as she feels it could pay for itself with the number students that she was able to keep in school.

Trustee Zimpel asked if this was a teacher on special assignment.

Superintendent Jonart stated that it was and was approved in the staffing.

Trustee Ries stated that this is one of the areas that the Board had asked for statistics and have never received from high school Administrators. Mr. Ries stated “Montana ranks 46% in graduation rate in the Nation and in order to justify; we need stats at the high school level”.

Wold moved to approve; second by Granger. Aye: Granger, Hepola, Wold. Nay: Ries and Zimpel. Motion carried.

Item 19 –Approval of Grant Award from the Montana Office of Public Instruction for the Continuation of the Montana Striving Readers’ Project – Jim O’Neill

Jim O’Neill requested Board approval of the grant award from the Montana Office of Public Instruction for the continuation of the Montana Striving Readers’ project and consent to advertise and hire 3 to 6 reading teachers.

Mr. O’Neill shared that East Middle School, West Elementary and Whittier Elementary have been part of this grant for the past 3 years; which has been a tremendous asset to our students and schools.

Granger moved to approve, second by Zimpel, motion carried.

Item 20 –Approval to Enter Into An Inter-Local Attendance Agreement with Beaverhead H.S. District – Jed Hoopes

Jed Hoopes requested Board approval to enter into an Inter-Local Attendance Agreement with Beaverhead High School District to travel across School District #1’s boundary located in Melrose.