EHP7 for SAP ERP 6.0
July 2014August 2000
EnglishEnglish
Subcontracting for Retail (727)
SAP AG
Dietmar-Hopp-Allee 16
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Germany / Business Process Documentation

© SAP SEPage 6 of 8

SAP Best PracticesSubcontracting for Retail (727): BPD

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Icons

Icon / Meaning
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Typographic Conventions

Type Style / Description
Example text / Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.
Cross-references to other documentation.
Example text / Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT / Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.
Example text / Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.
EXAMPLE TEXT / Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.
Example text / Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.
<Example text> / Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

Contents

1Purpose

2Prerequisites

2.1Master Data and Organizational Data

2.2Checking User Parameters

2.3Roles

2.4Initial Stock

3Process Overview Table

4Process Steps

4.1Creating Subcontract Order Manually

4.2Creating Outbound Delivery for Delivering Components to Subcontractor

4.3Changing Delivery

4.4Picking Confirmation (optional)

4.5Issuing Goods to Subcontractor

4.6Displaying Stock Status

4.7Receiving Goods from Subcontracting PO

4.8Invoice Receipt from Subcontracting PO

Subcontracting for Retail

1Purpose

The Subcontracting for Retailinvolves sending bulk products to a vendor for specific breaking as per specifications and packing processes and receiving the finished article back into inventory.

The bulk and packing article are first procured from the vendor(would not be part of this scope item). Both the articles are issues to the subcontract vendor forbulk breaking process. The merchandiser validates the requirements and issues a purchase order based on the requirements.

The consumption of sent articles is recorded upon receipt of the finished article. The vendor sends the invoice for the services provided which is paid during the normal payment cycle

On goods delivery, the scope item focuses on the following activities:

  • Subcontract Purchase order creation
  • Issues Goods to Subcontract Vendor

On goods receipt, the scope item focuses on the following activities:

  • Goods receipt for purchase order delivered by subcontractor
  • Invoice receipt by line item
  • Invoice verification and validation of tax expenses
  • Outgoing payment

2Prerequisites

2.1Master Data and Organizational Data

SAP Best Practices Standard Values

Essential master and organizational data was created in your ERP system in the implementation phase, such as the data that reflects the organizational structure of your company and master data that suits its operational focus, for example, master data for materials, vendors, and customers.

This master data usually consists of standardized SAP Best Practices default values, and enables you to go through the process steps of this scope item.

Additional Master Data (Default Values)

You can test the scope item with other SAP Best Practices default values that have the same characteristics.

Check your SAP ECC system to find out which other material master data exists.

Using Your Own Master Data

You can also use customized values for any material or organizational data for which you have created master data. For more information about creating master data, see the Master Data Procedures documentation.

Use the following master data in the process steps described in this document:

Master / org. data / Value / Master / Org. data details
Article / PCS-01-ART326 / Bulk Article
Article / PCS-01-ART327 / Packaging Article
Article / PCS-01-ART328 / Packed Split Article
Vendor / PCS-V330 / Sub-Contractor Company Withholding
Site / VZ01 / BP VZ
Storage Location / 1001 / PCS Whse (Lean)
Company Code / 1000 / Company Code 1000
Purchase Organization / 1000 / Purch. Org. 1000
Purchase group / 100 / Purch. Group YB1

2.2Checking User Parameters

Use

In this step, check the user parameters and the default settings.

Procedure

  1. On the SAP Easy Access screen, choose Customize Local Layout (Alt+F12), and select Options….
  2. In the Options dialog box, select Interaction Design  Visualization & Interaction.
  3. Make sure the field of Show keys in All Dropdown Lists is selected.
  4. Choose OK.
  5. Access the transaction choosing one of the following navigation options:

Toolbar menu / SystemUser ProfileOwn Data
Transaction code / SU3
  1. On the Defaultstab,make the following entries:

Field name / Description / User actions and values / Comment
Start menu / W10T
Decimal Notation / 1.234.567,89
Date Format / 1DD.MM.YYYY
  1. Save the entries.

2.3Roles

Use

The following roles must have been installed to test this scope item in the SAP NetWeaver Business Client (NWBC). The roles in this Business Process Documentation must be assigned to the user or users testing this scope item. You need these roles only if you are using the NWBC interface.

Prerequisites

The business roles have been assigned to the user who is testing this scope item.

Business role / Technical name
Retail Non-Seasonal Purchaser / SAP_NBPR_NONSEASBUYER_RT_S
Retail Warehouse Manager / SAP_NBPR_WAREHOUSE_RT_S
Retail Buyer (Invoice Verification) / SAP_NBPR_INVOICEVERIFI_RT_S

2.4Initial Stock

Use

In this step, you cancheck whether there are enough stocks for the component. The following stock situation should exist in storage location 1001. Check the article stocks using transaction MMBE(Refer to section 4.7 Display Stock Status)

Article / Qty in Unit of Entry / Site / Storage Location
PCS-01-ART326 / 500 / VZ01 / 1001
PCS-01-ART327 / 500 / VZ01 / 1001

Procedure

If the stock is different, you can correct it as follows:

  1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu
(W10T) / Logistics  Retailing  Merchandise Logistics  Logistics Execution  Inbound Process  Goods Receipt for Purchase Order, Order, Other Transactions Enter Goods Receipt for Purchase Order
Transaction code / MIGO

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business role / Retail Warehouse Manager
(SAP_NBPR_WAREHOUSE_RT_S)
Business role menu / Warehouse ManagementReceivingGoods movements Other
  1. On the initial screen, make the following entries.

Field name / Description / User action and values / Comment
In the top left corner of the screen, the first field / A01 Goods Receipt
the second field / R10 Other
Movement Type / 501 (Receipt w/o purchase order into warehouse) / 502 Receipt w/o purchase order into warehouse – reversal
  1. Choose Enter.
  2. On the screen Goods Receipt Other screen, make the following entries and choose Enter.

Field name / Description / User action and values / Comment
Article / PCS-01-ART326 / Article tab page
Quantity / 500 / Quantity tab page
Site / VZ01 / Where tab page
Storage Location / 1001
  1. Choose Enter to confirm any warning message.
  2. Choose Item OK.
  3. Choose Post.
  4. Repeat step 2 to 6 for article PCS-01-ART327.
  5. Choose Back (F3) to go back to the SAP Easy Access screen (SAP GUI)

Or

Choose Exit (Shift+F3) to close the transaction (SAP NetWeaver Business Client).

3Process Overview Table

Process step / Business condition / Business Role / Transaction Code / Expected results
Create Subcontracting Purchase order manually / – / Retail Non-Seasonal Purchaser / ME21N / PO is created
Approval of Purchase Orders / Purchase orders are created and requiredto be approved. / Retail Non-Seasonal Purchaser – Power User / ME28 / PO is released
Create Outbound Delivery Request / Components need to be sent to vendor / Retail Warehouse Clerk / ME2O / Delivery is created
Change Delivery / – / Retail Warehouse Clerk / VL02N / Delivery is changed
Pick Confirmation / Materials are picked for deliveries / Retail Warehouse Clerk / VL02N / Picking quantities are confirmed.
Issue Goods to subcontractor / Delivery is ready to ship. / Retail Warehouse Clerk / VL02N / Material document transferring components from storage location to stock at vendor.
Display Stock Status / Receipt of goods from vendor / Retail Perishable Buyer / MMBE / Display Stock Overview with information of Provided to Vendor
Receive Goods from Subcontracting PO / Receipt of goods from vendor / Retail Non-Seasonal Purchaser - Power User) / MIGO / Material document and accounting document showing receipt of purchased material and consumption of component(s)
Invoice Receipt from Subcontracting PO / Post goods receipt for PO.Billing has arrived from the vendor / Retail Buyer Invoice Verification / MIRO / Invoice is posted

4Process Steps

4.1CreatingSubcontract Order Manually

Use

This activity creates a purchase order for consumables.

Procedure

  1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu / Logistics Retailing  Purchasing Purchase Order  Purchase Order  Create  Vendor Known
Transaction code / ME21N

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business role / Retail Non-Seasonal Purchaser
(SAP_NBPR_NONSEASBUYER_RT_S)
Business role menu / Purchasing Non-Seasonal Purchase Management  Purchase Orders Create Purchase Order

If there is screen User Interface for the Purchase Orderat the left of the window,choose Close to close it.

  1. On the Create Purchase Orderscreen, make the following entries and choose Enter:

Field name / Description / User action and values / Comment
PO type / NB Standard PO
Vendor / PCS-V330
  1. In the tab page Org.Data, make the following entries and choose Enter:

Field name / Description / User action and values / Comment
Purchasing Organization / 1000
Purchasing Group / 100
Company Code / 1000
  1. If necessary,choose Expand Items(Ctrl+F3) to open the item line.On the item line, make the following entries and choose Enter:

Field name / Description / User action and values / Comment
Item Category / L
Article / PCS-01-ART328
Quantity / 10
Site / VZ01
  1. Choose Enteragain to confirm any warning message.
  2. ChooseSave. Notethe PO number.
  3. Choose Back (F3) to go back to the SAP Easy Access screen (SAP GUI)

Or

Choose Exit (Shift+F3) to close the transaction (SAP NetWeaver Business Client).

Result

SubcontractingPO is created.

4.2CreatingOutbound Delivery for Delivering Components to Subcontractor

Use

The nature of the subcontracting purchase order is that the company would provide components to the subcontractor. This process describes how to transfer post materials to the subcontractor. You can also create the delivery.

Prerequisites

The scope item only runs if there is enough stock for the material to be provided to the vendor.

Procedure

  1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu / Logistics Retailing  Purchasing Purchase Order  Purchase OrderAnalyses Subcontracting Stocks per Vendor
Transaction code / ME2O

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business role / Retail Warehouse Manager
(SAP_NBPR_WAREHOUSE_RT_S)
Business role menu / Warehouse Management  Shipping SC Stock Monitoring(Vendor)
  1. On the SC Stock Monitoring for Vendorscreen, make the following entries:

Field name / Description / User action and values / Comment
Vendor / Vendor / PCS-V330 / Change as necessary
Components Provided / Article Number / <Blank> / Change as necessary
Assembly / Article Number / <Blank> / Change as necessary
Site / VZ01
  1. Choose Execute.
  2. Choose articles PCS-01-ART326 and PCS-01-ART327to be sent to subcontractor.
  3. Choose Create Delivery.
  4. On the Create Deliverydialog box,enter Storage Location 1001 and choose Continue(Enter) twice.
  5. Note the delivery number on the Delivery for SC Vendor:Display messages screenand chooseContinue(Enter).
  6. Choose Back (F3) to go back to the SAP Easy Access screen (SAP GUI)

Or

Choose Exit (Shift+F3) to close the transaction (SAP NetWeaver Business Client).

Result

A dialog box appears stating that the delivery is created. Note the delivery number.

4.3ChangingDelivery

Use

This activity creates the transfer order for the outbound delivery.

Procedure

  1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu / Logistics Retailing Merchandise Logistics Logistics Execution  Outbound Process Goods Issue for Outbound Delivery Outbound DeliveryChange Single Document
Transaction code / VL02N

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business role / Retail Warehouse Manager
(SAP_NBPR_WAREHOUSE_RT_S)
Business role menu / Warehouse Management  Shipping Change Outbound Delivery
  1. On the Change Outbound Delivery Screen,make the following entries:

Field name / Description / User action and values / Comment
Outbound Delivery / Outbound Delivery Number
  1. ChooseEnter.
  2. Choose (NWBC: More…)Subsequent Functions Create Transfer Order.If any message pops up, choose Yes at End Document Processing Screen.
  3. On the Create Transfer Order for Delivery Note: Initial Screen, accept the default data and choose Enter.
  4. Choose Postingon theCreate TO for Delivery: Overview DeliveriesScreen.
  5. Choose Back (F3) to go back to the SAP Easy Access screen (SAP GUI)

Or

Choose Exit (Shift+F3) to close the transaction (SAP NetWeaver Business Client).

Result

Transfer Order for Outbound delivery is created.

4.4Picking Confirmation (optional)

Use

Note: You only have to execute the steps in this section if the transfer order was not automatically confirmed.

It is used to confirm the transfer order after the picking process is complete.

Procedure

  1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu / Logistics Retailing Merchandise Logistics Logistics Execution  Outbound Process Goods Issue for Outbound Delivery PickingConfirm Transfer Order Via Outbound Delivery Monitor
Transaction code / VL06C

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business role / Retail Warehouse Manager
(SAP_NBPR_WAREHOUSE_RT_S )
Business role menu / Warehouse Management Warehousing - Outbound List Outbound Dlvs for Confirmation
  1. On the Outbound Deliveries for Confirmationscreen,make the following entries:

Field name / Description / User action and values / Comment
Shipping Point / Receiving Pt.. / Shipping Point / Receiving Point / VS01
Picking Date / Picking Date / <Today’s Date>
TO
Today’s Date+1 Month
  1. Choose Execute.
  2. Select the delivery created in section 4.2Create Outbound Delivery for Delivering Components to Subcontractorand chooseConfirm in Background(F7).
  3. On the Confirm Picking:Parametersdialog box, enter 1in the Adopt Pick Quantityfield to adopt the quantity.
  4. ChooseEnter.
  5. Choose Back (F3) to go back to the SAP Easy Access screen (SAP GUI)

Or

Choose Exit (Shift+F3) to close the transaction (SAP NetWeaver Business Client).

Result

Transfer Order is confirmed.

4.5Issuing Goods to Subcontractor

Use

This activity displays the stock status and provides information on the stock quantity issued to the vendor.

Procedure

  1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu / Logistics Retailing Merchandise Logistics Logistics Execution  Outbound Process Goods Issue for Outbound Delivery Outbound Delivery ChangeSingle Document
Transaction code / VL02N

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role