Business Letter Assignment
1) Letter of Inquiry
-You are the director of the Pedagogical College at Volodymyr-Volynski.
-You have heard about a new office supply company named VV Office Supplies. You are looking to buy office supplies for you school.
-Specifically, you are looking for prices on pens, pencils, paper and paper clips.
Assignment: Write a letter of Inquiry to VV Office Supplies Company telling them what you are looking for. Request a price sheet and ask if there are any discounts available.
2) Letter of Offer
-You run a company named VV Office Supplies Company. You sell office products such as paper, pencils, pens, and paper clips.
-Your prices for supplies are:
Pencils: .50kp/1 pencil or .40kp/1 pencil if over 100 are ordered
Pens: .80kp/1 pen or .70kp/1 pen if over 100 are ordered
Paper: 20hr/ream for the first 10 reams, then 15hr/ream for every ream after 10 ordered
Paper Clips: 5hr/box of paper clips (50 paper clips in a box)
If the order placed is over 500 hriven then you offer a 5% discount on the entire order
Assignment: You must respond to the Letter of Inquiry from the Volodymyr-Volynski Pedagogical College. Send them a letter giving them your price list and offering your discount.
3) Letter of Order
-You are the director of the Pedagogical College.
-You want to place an order with the VV Office Supplies Company.
-You need 50 pencils, 150 pens, 40 reams of paper and 10 boxes of paper clips
-You want to receive your office supplies in the next two weeks
Assignment: Send a letter to the VV Office Supplies Company placing an order. Indicate the date you need your office supplies by. Indicate what you think the total cost is and ask about methods of payment.
4) Letter of Confirmation
-You are the owner of VV Office Supplies Company.
-You have received a letter of order form the director of Volodymyr-Volynski Pedagogical College.
-You have all the products in stock and can fill the order on time.
Assignment: Write a letter of conformation to the director of VVPC. Repeat his order and give the final cost. Say when delivery can be expected.
5) Letter of Refusal
-You are the owner of VV Office Supplies Company.
-You have received a letter of order from the director of Volodymyr-Volynski Pedagogical College.
-You do not have enough reams of paper or pens in stock to fill the order.
Assignment: Write a letter of refusal to the director of VVPC. Say why you cannot fill his order. Say that you are still interested in his business. Offer him alternatives on his order so that he will do business with you.
6) Payment Letter
-You are the owner of VV Office Supplies Company.
-You are expecting payment on the order from VVPC.
Assignment: Write a payment letter to the director of VVPC. Give him an invoice with the final total. Explain when the date of payment is and what payment options there are.
7) Payment Reminder
-You are the owner of VV Office Supplies Company.
-You are expecting payment on the order from VVPC but the payment date has passed and you have not received payment or notification.
-Your company has a policy of charging a 5% late fee if payment is more than 2 weeks late.
Assignment: Write a letter to the director of VVPC reminding him of the payment due date. Explain to him the late fee policy of your company. Give him the new total if payment is not received by the payment deadline.
8) Letter of Complaint
-You are the director of the Pedagogical College.
-You have not received the order you placed with VV Office Supplies Company. It has been a week and it has not arrived at your school yet.
- Because the order is late you will not pay until it is completed.
Assignment: Write a letter to the owner of VV Office Supplies Company. Explain that you expected the order on the date he said but that it has not arrived. Tell him you are refusing to pay for the order until it is filled.
9) Letter of Thanks
-You are the owner of VV Office Supplies Company.
-You have received payment for the order placed by VVPC.
Assignment: Write a letter of thanks to the director of the VVPC. Say that you have received payment and thank him for his business. Say that you would be interested in doing business in the future.
10) Letter of Congratulations
-You are the owner of VV Office Supplies Company.
-You have just heard that the director of VVPC has had a son.
Assignment: Write a letter of congratulations to the director of the VVPC. Congratulate him on his new child. Tell him you look forward to doing business together in the future.
11) Letter of Condolence
-You are the owner of VV Office Supplies Company.
-You have just heard that the father of the director of VVPC has died.
Assignment: Write a letter of Condolence to the director of VVPC. Tell him that you are sorry for his loss and offer words of comfort.
12) Letter of Invitation
-You are the owner of VV Office Supplies Company.
-You are having a banquet to honor all of your clients. It will be held at a hotel in two weeks.
Assignment: Write a letter to the director of VVPC inviting them to your banquet. Tell him that it is to honor clients like them. Give him the date and time and request his presence. Tell them what the dress code is and that they can bring a guest.