Burnley Schools Sixth Form

JOB DESCRIPTION
job title: / Business Administration Worker
HOURS: / 37 hours per week
hourly rate / £6.50 - £7.85 dependant on experience
Project: / Safer Preston Administration Support
responsible to: / HARV Domestic Violence Services / Safer Preston
Contract length / April 2015 until March 2016 / 37 hours per week
job purpose:
Provide high-quality administrative support to the multi-disciplinary Domestic Violence Team.
Providing general administration support to the adult’s services team in liaison with Safer Preston Service Manager
Duties will include data input of highly sensitive and confidential information and general administration including dealing with calls, emails, post and photocopying.
Additionally the job will include aspects of Web Update, Social Media management, minute taking, typing and meeting and greeting clients who are emotionally distressed.
Primary Role and Responsibilities:

To provide a data entry support service onto a bespoke Domestic Violence database
To assist and provide monitoring information as requested by managers and external funders
To provide a telephone support function by answering calls from clients and outside agencies and taking accurate and relevant information
To contribute to ensuring that Safer Preston quality standards are met at all times
To provide a copying and scanning service for the Safer Preston Team
To ensure any confidential documents are stored confidentially and shredded when appropriate
To monitor supplies and stationery for the team and place orders when requested
To ensure stationery store is kept tidy at all times
To update Safer Preston Domestic Violence Team website as requested
To manage and monitor Safer Preston’s Social Media
To provide a minute/note taking function for any internal team meetings and ensure a timely turnaround of typed notes.
To ensure all incoming and outgoing post is dealt with on a daily basis
To meet and greet clients of Safer Preston and ensure they are made to feel welcome and reassured.
To assist with the administration of staff annual leave
To assist in reviewing both electronic document storage and paper files
To provide support booking meetings and venues for events and sessions
To assist with monitoring and paying of Petty cash as requested by Admin and Finance Manager
To assist with the administration of Invoices from time to time

General Roles and Responsibilities:

Respect and value the diversity of the community in which the services works in, and recognise the needs and concerns of a diverse range of survivors ensuring the service is accessible to all.
To work within a multi agency team and prioritise the safety and well-being of children and young people and vulnerable adults.
To comply with all policies and procedures at HARV / Safer Preston
Ensure compliance in all aspects of Health & Safety.
Comply with data protection legislation, confidentiality and information sharing policy and procedures.
Commitment to equality and anti oppressive practice
Where required represent Safer Preston at any local events
Ensure that national and regional safeguarding policies and procedures, systems and tools are followed.

Additional Requirements:

To work flexibly including evening and weekends when required, office hours 9 till 6 .
To engage in regular supervision with line manager
To engage in all relevant training as appropriate with grade and post.
To attend multi agency and management meetings as appropriate.
Liaison and engagement of other professionals as appropriate.

Note: / In addition, other duties at the same responsibility level may be interchanged with/added to this list at any time.
Agreed by:
Reviewed:

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