Bureau of Children and Adult Licensing (BCAL)
Determination for Assignment
Requirement
Pursuant to MCL 722.115c a school that applies or renews a license shall perform a state and federal criminal history check for a person, licensee designee, chief administrator, and program director of the child care organization (day care, preschool, special 4’s, etc.).An Internet Criminal History Access Tool (ICHAT) check or equivalent check is required by law foremployees of the child care program (MCL 722.115d).
Purpose
This sample document was the result of a MSP and BCAL statewide collaboration wherein audits are conducted by both parties and one document was created to meet both department audit needs. This BCAL Determination for Assignment is a method commonly referred to as a red light/green light notification. The purpose of this template is to give your agency a sample tool that meets both federal and state requirements for individualsrequiring a fingerprint based background check by law or for employees of your agency that you have chosen (must have authorized purpose in law) to fingerprint.Your agency is in no way obligated to use this template. However,its use serves more than onepurpose:
- It allows you to communicate with BCAL auditors that a fingerprint background check has been completed on a Child Care Organization employee and the date the individual was approved to work.
- It also can be used as supporting documentation, “position description” for individuals fingerprinted, as required by theMSP audit.
Instructions
The BCAL Determination for Assignment is provided in a Word format. This template is to be used when your agency is conducting a fingerprint on an applicant of the Child Care Organization program. A NCJA may individually create red light/green light notifications. However, they are to meet the same generalized language and not directly indicate that the assignment determination was based on a FBI CHRI check.
[AGENCY NAME] field: Every place the field is present; the name of the agency providing the determination will be inserted.
(L Name, F Name Middle Initial): Is the name of the individual being assigned to the agency.
(Contact Number): Is the phone number of the individual being assigned, in case of follow-up.
(Position Assigned): Is the “position” your agency is assigning the individual too, that prompted you to request a fingerprint background check.
Only one determination is selected, either:
“Yes” indicating the individual does not have a “listed offense” that, by law, would prohibit them from working and you are accepting him or her.
“Yes”, indicating while the individual does not have a “listed offense” that, by law, would prohibit them from working, your agency is choosing to not accept the individual for assignment.
“No” indicating the individual did not meet the requirements per state law in order to clear the individual for work. Note: this selection should not be chosen if an individual has passed the background check but the NCJA is choosing not to accept him or her.
Printed Name & Title: Is the name and title of the NCJA employee authorized to make an assignment determination on behalf of the agency.
Signature: Is the signature of the NCJA employee provided in “Printed Name & Title.”
Approval Date: Is the date the individual was approved for assignment with your agency.
NCJA means – A governmental agency authorized by federal statute, executive order, or state statute and approved by the U.S. Attorney General to be able to receive state and federal fingerprint based CHRI, directly or indirectly from the Michigan State Police (MSP). Examples of services include, but are not limited to, employment suitability, licensing determinations, immigration and naturalization matters, and national security clearances.
[AGENCY NAME]
Child Care Organization
Determination for Assignment
(Applicant’s Name) (Transaction Control Number)
(Applicant’s Contact Number)
(Position Assigned)
Based on the information we have obtained on the above named individual, we are making the following determination:
Yes, the individual is cleared to work.
No, the individual is not cleared to work.
I state I am authorized to make this determination for our district and have based my determination on current district/school policies and guidelines and current Michigan law.
Signature Approval Date
Printed Name & Title