BUDGET CALCULATIONS AND JUSTIFICATION

In regard to the budget and justification for invited applications, the Emerging Scholars pilot grant program requires broad calculations and justification within 3 broad categories (as described below) – Personnel, Consortium/contractual arrangements, and Other. If awarded however, a detailed internal budget and justification will be required before funds are released.

Submit a narrative budget justification, with calculations, for expenses in each of the following categories:

  1. Personnel - Personnel justification must include all personnel by name (if possible), position, description of role responsibilities, and level of effort. A reasonable percent allocation of effort plus fringe benefits must be requested as direct costs. The percent allocation of effort is dependent on the unique requirements of the project and must be sufficient to demonstrate a commitment of time to the project. If the budget total amount
  2. Consortium/contractual Arrangements – This category includes third parties that will be responsible for execution of some portion of the project work. For personnel on any consortium/contractual arrangement, include name, position, responsibilities, and level of effort. Provide a brief justification for subcontracting to each entity by explaining the project goals related to their work.
  3. Other - Consultant services, equipment, travel and materials and non-office supplies are allowable. A few possible items that would be included in this category are listed below
  4. Consultants - Provide the consultant’s name, institution, and an area of expertise provided to the project.
  5. Equipment – Usually defined as durable goods that have a useful life of at least one year.
  6. Travel – Domestic and foreign travel is allowable.
  7. Supplies – Includes non-permanent, disposable supplies such as chemicals, lab equipment, and software.
  8. Subject recruitment and retention – Incentives provided such as gift cards.
  9. Fee for service – Includes services performed in research or commercial labs or businesses.
  10. Student stipend

Cost sharing is allowable but must be reflected in the Departmentalverification of support.

Costs that are not allowable include

  • Indirect costs (F&A)
  • Consortium/contractual F&A
  • Office supplies
  • Patient care costs