BSSC KICKBALL REGISTRATION PACKET
Please read through this entire packet before filling out the registration form contained on the last page.
Once completed, the registration form may be submitted by…
Emailing it to:
Faxing it to: 617.744-5479, Attn: Laura
Mailing it to: Boston Ski and Sports Club, 51 Water St. Watertown Suite 207, MA 02472, Attn: Laura
Boston Ski & Sports Club
2017 Kickball - Team Registration Process & Policies
PLEASE READ ALL OF THE FOLLOWING BEFORE SUBMITTING.
YOU (AS CAPTAIN) ARE RESPONSIBLE FOR KNOWING ALL THE INFORMATION WITHIN THIS PACKET AND FEES INCURRED BY YOUR TEAM!
**PLEASE NOTE THE IMPORTANT POLICIES REGARDING PAYMENT AND ROSTER SUBMISSIONS
In order to reserve a spot, you must provide deposit or full payment at the time of signup. Any registration without appropriate payment will not be accepted. We accept MasterCard or VISA only. American Express or Discover cannot be used. If you are paying by check, your team space is not guaranteed until we have check in hand. All registration forms MUST include a credit card number.
Any team registering after the initial number of accepted teams has been reached will be placed on a wait list. I strongly suggest turning in all the appropriate info ASAP as space will fill fast. Credit Card charges and Checks for waitlist teams will be held until a space opens up.
EARLY REGISTRATION DISCOUNT:
Sign up your team a month in advance and SAVE $50 off the team fee.
Team confirmation information
Upon confirmation of registering a team, the team captain will receive 2 separate emails.
1. A payment receipt with league confirmation attached: You will receive an e-mail receipt for any and all payments made. Attachment will have basic details and timetables for the league.
i. If your team is waitlisted – you will note that the “Total Paid” says zero because you have not been charged.
2. Team Roster Link. You have full control of your roster up to the roster deadline (3rd week of the season). You will be sent a unique link and password to log into your team’s roster. PLEASE DO NOT DELETE THE “Team Roster Login Information” EMAIL AS YOU WILL NEED THE PASSWORD PROVIDED WITHIN IT TO MAKE ANY ROSTER CHANGES.
a. BSSC has updated our database and our new online roster system is MUCH easier to use to update your roster and you will know right then if your player is a BSSC member or not. When adding a new player, you have to enter their email address first. If they are in the BSSC system (meaning they have participated in a BSSC activity before. It doesn’t necessarily mean they are a BSSC member) then the rest of their info will auto fill. If no auto fill, you will be prompted to enter the rest of their info.
b. Spelling and accuracy are important; otherwise the system will view them as a non-member and you will be charged a $25 non-member fee for that person.
c. Our advice is to send a request out to your teammates for this info sooner rather than waiting until the last minute. IT IS YOUR RESPONSIBILITY TO REVIEW ROSTER FOR ERRORS.
d. You can make changes and upload new rosters online as your team make up changes up until the 3rd week of the season. At that point, the team captain will be charged $25/nonmember for anyone who is “still” not a BSSC member. One of the benefits is that those people who join after the season starts but before the deadline will not slip through the cracks.
Please upload your team’s initial roster before your league begins. You can make changes and upload new rosters to BSSC as your team make up changes. Non member fees will be processed on the roster lock date (as specified in your confirmation, usually 3 weeks after league starts). At that point you will be charged for anyone who is “still” not a BSSC member. One of the benefits is that those people who join after the season starts but before the deadline will no longer slip through the cracks.
TEAM FEES AND ALL NON-MEMBER FEES ARE THE RESPONSIBILITY OF THE CAPTAIN
1) Early Sign up Discount: Register your team with payment a month in advance and you’ll SAVE $50 off of the team fee.
2) Team Fee: Full team fee will be processed upon registration.
3) Non-member fees: Rosters are to be submitted using the online link mentioned above (failing to complete the form can result in your team being removed from the league and/or charged the maximum number of non-member fees). Rosters will be electronically checked against BSSC database to verify members/non-members and captains will be notified of the membership status of their players at the first game. Payment for non-member fees will be processed at the end of the 3rd week of the league. At this time, any unpaid balances will be charged to the credit card provided. If no roster is given, the maximum non-member fee will be charged (15) and the team will be eliminated from the league.
4) Membership status – To avoid the $25 non-member fee, a player must be a member for the duration of the session.
a. Memberships that expire during the session: If they do not renew before the roster deadline (By renewing for $50, it will extend their membership for one full year from the present expiration date), the captain will be charged the $25 non-member fee.
b. Non-members wishing to join BSSC: To avoid the $25 non-member fee, a player must join BSSC ($65 for a full year) during the first 3 weeks of the session. Once the $25 fee is paid, it will not be refunded to the captain, the player must pay the $25 to the captain directly and they can no longer apply the $25 toward a membership.
c. Roster changes are allowed up to the 3rd week of the session.
5) Receipts – Any time a payment is processed you will receive an email confirmation from the transaction.
Breakdown of Costs:
Team fee: Paid to BSSC, $50 discount if you register 1 month before the start date.
Non-member fees: $25 per nonmember listed on your roster. Paid to BSSC
Referee Payment: $10 cash per team/game paid to the umpire for each game, including playoffs
Other Important information…
1) Referees – Teams will pay the referees cash at the field
a. The cost per game for one referee per game is $20. Each team is responsible for half this fee ($10) to be paid in cash prior to the start of the game. These costs are the responsibility of the captain and are not included in the fees listed.
2) Individual payments – We will not accept individual payments for a team fee unless collected by the captain and sent together. Individuals calling to pay their portion of the team fee will not be taken. Entire team fee (including non-member fees) is the responsibility of the captain.
3) Refund Policy
a. Greater than 28 days prior to start of league a refund of amount paid will be given, less $50 service charge.
b. Within 28 days of start of league... NO REFUND will be given unless league is full and a suitable replacement can be made. If replaced, a refund will be given, less a minimum $50 service charge.
c. Within 14 days of start of league…NO REFUND.
4) Forfeit Policy – This policy is in place to help avoid teams driving to a field only to find out the other team has forfeited, therefore having no game to play. The fine for violating the policy is the amount required for the officials in that game ($20) and possibly another $50. In order to avoid paying this fee, teams must notify BSSC in advance if they are going to forfeit. The deadlines for this notification are as follows:
a. Forfeiting in advance – if you know your team is going to forfeit and not show up, you must contact BSSC by 2pm the day of the league. Calling BSSC and leaving a message is NOT acceptable notice, you must reach someone. If you leave a message or send e-mail it is not considered notification unless you receive a reply.
b. Late notice (after 2pm the day of the league) – your team will be responsible for paying the referee fees for both teams ($20) AND a $50 forfeit fee which will be given to the opposing team as compensation for them arriving to a game without receiving notice of a forfeit.
c. Forfeiting at game time with some team members present – if your team attempts to field a team but fails to have enough players to play, your team will be responsible for paying your opponents referee fee (as well as your own). Therefore, the entire the referee fee of $20.
d. NO SHOW - If your team is a complete NO SHOW, failing to contact BSSC and failing to have any players present at the game, your team will be subject to the above penalties (ref & forfeit fees), AND will be ineligible for league playoffs and/or removed from the remainder of the schedule.
Thank you again for your interest in BSSC Kickball. Should you have any further questions, or need more information, I can be reached via the information listed below.
Sincerely,
Laura Nelson
Boston Ski & Sports Club
(617) 789-4070 x 223
(617) 744-5479 (fax)
2017 BSSC Coed Kickball Offerings
Kickball leagues are 10 x 10 (6 men and 4 women). All games are umpired and are a ton of FUN!
o Teams play 1-2 games per week, 8 guaranteed games, which may or may not include Playoffs
o Games last 45 minutes or 7 innings, scheduled weeknights between 6:30pm and 10:00pm
o Fee includes kickball, 15 team shirts, and prizes for division winners
o TEAMS AND INDIVIDUALS OF ALL LEVELS ARE WELCOME
o Fees below do not include umpire fees - $10 per game for a minimum of 8 games
*If you have more players on your roster than the 15 allotted t-shirt total, the additional t-shirts are $5 each.
q Tues June 20th – Victory Stadium, Watertown (games start between 7:00-9:15pm), $520 team fee
Questions: Contact Laura, 617-789-4070 x 223 Please Send Registration form to: or Fax: 617-744-5479
Complete info below and return with payment (base team fee) to reserve space:
Form is not considered complete until all information is provided. Incomplete forms will not be registered
BY FILLING OUT THIS FORM I ACKNOWLEDGE THAT I HAVE READ AND AGREE TO THE TERMS STATED
League Entering / Night/LocationNew or Returning Team? Div A or B or C / New or Returning / Div A or B or C
Team Name
Team Captain
Captain's Address (street address)
Address (city, state & zip)
Captain’s Email
Captain's Date of Birth
Best Phone
Bye Week or Special Requests (*see bottom of page for explanation)
Shirt Color Preferences (see list below,
choice are not guaranteed) / 1st choice / 2nd choice
S / M / L / XL / XXL
T-shirt Size Requests
T-SHIRT COLOR CHOICES – All shirts are 100% polyester Drifit
Silver / Black / Charcoal / Chocolate / Forest Green / Pale Pink / Kelly Green / White / HeatherGray
Bubble Gum / Neon Pink / Neon Yellow / Neon Orange / Neon Blue / Gold / Neon
Green / Light
Blue
Maroon / Navy Blue / Vegas
Gold / Purple / Orange / Royal Blue / Red / Burnt Orange
Please include payment information below. Your team is not registered until you pay. Upon receipt, credit cards will be charged and/or checks cashed. This card will be used for all fees associated with your team. If paying by check, you must still include a credit card number and note that a check is forthcoming.
NO registration will be accepted w/o credit card. This includes both returning and corporate teams!
Visa/MC # (NO Amex/Discover) / Exp date: / CVV Code:Please include billing information here if it is different than the info listed above / Cardholder Name
Street Address
City, State, Zip
Email Address
Phone Number
* Bye Week or Special Requests: They are intended to help us better accommodate your scheduling requests. Please remember that while our goal is schedule your games as close to your needs as possible, we will most likely not be able to meet all of them. Please list any dates you may need a bye or an early or late game. Requests must in be one week from the start date and there are NO guarantees. GAMES WILL NOT BE CHANGED DURING THE SEASON: