May Meeting Minutes

Brookings Futbol Club Board of Directors

Brookings Public Library - 7:30 PM

May 16, 2016

Board Members and Administrators present / Guests Present
Darin Weber Brock Thompson / Anne Werpy
Teresa Conrad Sheri Heinz
Casey Sampson Kim Lietz
Cindy Harms
Amber Carda
Chris Larson

Call to Order - Darin called the meeting to order at 7:42.

Review Minutes – (Chris)

  • Meeting for June will be June 13, 2016 at 7:30 instead of June 20, 2016
  • No Executive Board meeting prior to the Board meeting in June
  • AGM Date – July 7th, 2016 (Thursday) at 7:30
  • Venue – Brookings Activity Center potentially
  • July Board meeting – July 18, 2016 at 7:30

Motion to approve April minutes by Casey Sampson, second by Cindy Harms, passed unanimously.

Treasurer’s Report – (Kim)

  • $37,305 amount in HS Savings account
  • $1,996.42 used for HS Soccer
  • Final total will be $35,308
  • Will need to decide what to do with this money – need suggestions

Motion to approve treasurer's report by Teresa Conrad, second by Amber Carda, passed unanimously.

Additions to the Agenda – None

Agenda Items:

  • Club Fees – Discussion during the Executive Board meeting about increasing fees for next year. We will propose a change in fees at the June meeting.

Administrator’s Report – (Sheri)

  • League Age Matrix –
  • Birth Year or Grade Level
  • Potential problem with using grade level is competitive uses birth year.
  • Brock will reach out to other clubs to see how they are handling this.
  • State looking at new software – Affinity

Technical Director – (Brock)

  • Reaching out to Flandreau and Madison
  • Kelli did a clinic in Flandreau

President’s report – (Darin)

  • Darin would like to put together a flyer for advertising for our club.
  • Advertising options – Flyer
  • Prices for mailing program to send out flyers to Brookings families as well as other local communities (Elkton, Flandreau, Madison, Volga, etc)
  • Darin would like more information about our options

VP of Event’s – (Casey)

  • Fishback – 19 teams registered so far
  • Hy-Vee
  • Medals and lanyards ordered from Brookings Engravings
  • Tents
  • Need to get Fishback items on a universal calendar

VP of League’s Report – (Cindy)

  • Cindy met with Michelle Frederick – Jamboree schedule this Saturday
  • Michelle is interested in becoming the new VP of League
  • 3v3 tournament for this weekend – 6 teams registered
  • Need to decide what to do with this

VP of Competitive’s Report – (Teresa)

  • Uniform contract with UA
  • Darin and Teresa met with Ryan Johnson about a new contract (5years)
  • 1st year $12,000 in product off the retail price
  • 2nd year $8,000
  • 3rd – 5th year $5,000
  • Can offer more accessories – bags, socks, etc
  • Will use a generic t-shirt that won’t go out of style – baseline kit
  • Profit for the club
  • Can order directly from UA
  • Skills school request – Marshall family
  • Board approves – Allows Katie Marshall to attend Summer Skills school
  • Team reporters for each group instead U11 girls and U17 Select boys

VP of Development’s Report – (Amber)

  • Working on Fishback
  • Amber would like to create a postcard thank you card with a picture with as many kids as she can get
  • Make a sign with this picture

Past President’s Report – (Sean) - None

Adjourn - Move to adjourn by Teresa Conrad, second by Casey Sampson at 8:54pm.

The next regularly scheduled meeting of the Brookings FC Board of Directors isscheduled for Monday, June 13, 2016, at the Brookings Park and Rec Building at7:30pm.