Bristol Plays Music Freelance Music Centre Assistant Project Brief

Bristol Plays Music Freelance Music Centre Assistant – Project Brief

Bristol Plays Music (BPM) run weekend and evening Music Centres across the city, offering young people the chance to play and perform together. The Centres are held at locations across Bristol, timings below are session times, and the Music Centre Assistant will need to arrive at the music centre prior to this time, around 15 – 30 minutes before, in time to welcome the first child, and leave when the session is complete, and the last child has been collected.

Current Music Centre sessions timetable. (These sessions may be subject to change, there is no guarantee of work, and you may be offered work at any of the Music Centres):

Bristol Music Centre, North
Henbury Secondary School, Station Road, Henbury

Saturdays 9.30am – 12.30pm

Bristol Music Centre, West

Bristol Plays Music, Stanton Road, Southmead

Saturdays 9.30am – 11.30am

Monday – Thursday

Current timetable: Monday: 5.00pm - 7.00pm

Tuesday: 5.00pm - 7.00pm

Wednesday: 3:30pm - 7.00pm

Thursday: 5.00pm - 7.00pm

Friday: 4:30pm - 5:00pm (may extend to Friday evenings)

Choral Centre
Cotham Secondary School, Cotham Lawn Road, Cotham

Fridays 4.00pm – 6.30pm

Scope of Work:

The BPM Music Centre Assistants are responsible for coordinating administrative and logistical matters at the designated Music Centre and for providing a reception, registration and signposting service. This will include:

• Ensuring all young people sign in and out at the start/end of each session.
• Monitoring entry and exit of the building to ensure only authorised people enter the premises.
• Liaising with the Education Programme Coordinator (Registrar) to ensure that a weekly register is available.
• Liaising with the Education Programme Coordinator (Registrar) and Music Centre Leader to ensure that all administrative matters are up to date and that the parent has signed the BPM Care Agreement.
• Ensure Music Centre staff have registers for sectionals, and collect this at the end of each session. These must be sent back to Bristol Plays Music, Southmead, each week.
• Liaising with Access Manager regarding all music centre matters, such as parent enquiries
• Assisting with programmed performances and open days.
• Liaising with BPM to ensure that up to date contact details are held for every young person/their parents participating at a Music Centre and that these are held securely and destroyed as necessary.
• Assist with the management of participants during breaks.
• Liaise with BPM to ensure all young people are enrolled in the various ensembles and, where necessary, pass information from BPM to parents regarding outstanding payment.
• Ensure information regarding concerts and other Music Centre events is passed on to young people/parents.
• Be an appointed First Aider, and ensure adequate first aid materials are available on site (training will be provided).
• Working with the Music Leader for the centre, ensure all Music Centre staff are aware of fire evacuation procedures, and liaise with the School or setting to arrange fire drills.
• Ensure all participants are collected at the end of the sessions, and contact parents where this is not the case.
• Promote other BPM events through the distribution of leaflets and other marketing material
• Adhere to BMT Safeguarding measures and procedures in line with the BMT Safeguarding Policy and Handbook (training will be provided).
• The BPM Music Centre Assistant may have to open and close the building at the designated Music Centre.
• At the Bristol Music Centre, West, the BPM Music Centre Assistant will be responsible for locking and alarming the building at the end of the session.

Essential Criteria for the the Music Assistant role:

• Experience of working with children and young people
• An up to date enhanced DBS check
• Recent Child Protection training is desirable, but not essential, training can be provided
• An interest in and experience of music education

Background Information:

Bristol Music Trust

Launched in May 2011 the Bristol Music Trust is an exciting independent charity with two distinct aims.

The first is to manage the operations of Colston Hall, Bristol’s largest concert venue, where people have been enjoying music since 1867; developing a diverse musical programme, leading a major capital refurbishment programme and securing its commercial success. The Hall presents a wonderful opportunity to build a diverse Music & Arts Centre; comprising a traditional concert hall, a smaller intimate hall and an inspiring newly built foyer.

The second aim is to drive forward music across Bristol; working in partnership with city wide organisations; leading on musical education with the creation of Bristol Plays Music, commissioning new works, supporting local musicians, and promoting music across all communities to build on the vibrant talent already in the city. Much more, we want the Bristol music scene to stand out with its own unique culture and internationally renowned reputation.

Bristol Music Trust’s vision is to put music at the heart of Bristol life, and to lead a strategic, holistic, citywide approach to promoting music so that it flourishes through performance, composition, participation and education.

Bristol Plays Music

Bristol Plays Music (BPM) is the Arts Council England’s Music Education Hub for the city of Bristol. Created from a strategic partnership between Bristol Arts and Music Service and Colston Hall Education, it delivers a broad range of high-quality music education opportunities to both schools and the wider community.

BPM aims to ensure that every young person has access to music education activities and a platform for musical expression. BPM leads delivery on the core and extension roles of the National Plan for Music Education. This includes providing the first access music programme for schools (whole class music tuition for every school child at Key Stage 2), individual and group instrumental tuition, formal and non-formal ensembles and other opportunities to make music with others, access to professional performance and artists, and the delivery of a singing strategy in Bristol.

BPM works with partners across the city to join up the opportunities for teaching, learning and performance and promotes an inspiring shared culture of music making whilst drawing upon the extraordinary richness of talent across the city.

Freelance Music Centre Assistants

Bristol Plays Music maintains a pool of Freelance Music Centre Assistants who may be offered work at any of the Music Centres as and when there is a requirement, dependent on the schedule of activities. Please note that there is no guarantee of work and administrative requirements will be reviewed on a regular basis.

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BPM Music Assistant Project Brief Last Updated 01/07/2016