QHPC Tetrathlon 2017
Briefing Notes for Team Managers
VENUES: Ratcliffe College, Fosse Way, Ratcliffe on the Wreake LE7 4SG
Aylesford Cross Country Course, Shoby, Leicestershire, LE14 3PF
General
Challenging decisions is the responsibility of the nominated team manager ONLY; any queries should be notified formally to the relevant phase steward; no-one should directly challenge an official or judge at any time, and they will not be allowed to do so.
Some Saturday timings are quite tight to allow as much opportunity to walk the cross country as possible. Please allow enough time to get from one element of the competition to the next.
Dogs: no dogs should be let out at Ratcliffe College, even on leads;at Aylesford they must be on a lead at all times; team managers will be asked to take action in the event of a breach.
No-one without a full driving licenceand insurance should be in charge of a moving road vehicle at any site, at any time.
Please be respectful of the school and Aylesford and their facilities; we are their guests; they do not have to have us……in particular DO NOT LEAVE LITTER – use the bins, or take it home.
Failure to follow these, and the general rules of good behaviour, may result in us not being able to use these facilities in future
Health and Safety on both days
If a competitor has a health problem you cannot deal with please ask for the first-aider, doctor or paramedics. Please ensure competitors have appropriate sun protection and are kept adequately fed and watered.
Any rider who has a fall must report for a check before they leave the cross country venue.
Presentations
The main presentations will follow the riding on Sunday23rdJuly but there will be a presentation for non-ridingcompetitorsafter they have finished on Saturday22ndJuly.
Shooting
Please make sure competitors are aware of the dress code and the regulations relating to guns laid down in the 2017 Rule Book.
There will be a gun and pellet check for all classes.
Only the competitor and ONE assistant should be in the gallery;
bothmust leave the gallery once their detail is over.
Scored targets will be placed in the corridor and must be signed for by the team manager; please inform parents that they must go through their team manager if they have a problem, as ONLY team managers may challenge a decision and request a review.
Swimming
For reasons of Health and Safety every swimmer should shower before entering the pool.
Anyone wearing outdoor shoes on the poolside will be asked to leave.
Only one person is allowed at the lane end; all other spectators should stay on the viewer side of the pool.
Space is limited; please ask parents and swimmers to vacate the pool as soon as their direct interest is over.
Running
Running numbers will be handed out at the run start.
The published run times are for the start of each Class/Group.The running will be in the far field. Please allow enough time to get to the start. The run will be in number order within classes unless there are specific reasons to change this, but not in number order overall. Please look at the published timings carefully and ensure that all competitors are near the start at least ten minutes before their expected start time.
Please remind all competitors to walk the running course carefully; penalties, up to disqualification, may follow course errors.
Time slips will not be issued; accurate recording will take priority; timing officials will not respond if approached.
Riding
The course will be open from 13.00 on Saturday 22ndJuly. Please ensure that everyone has walked the course carefully. Please bring any queries to our attention at the earliest opportunity.
All riders must have approved hats (which must be tagged) and safety equipment, including medical armbands. All riders must have their tack checked before they go down to the start; if they have not, they will be sent back and will only be able to start when a slot becomes available. If using spurs, Pony Club rules will apply and only in-date documentation will be accepted.
We are permitting riders to opt for the course below their class for a 700 point penalty. Anyone wishing to do this should have notified the organizer in advance.
NBMini Mini riders – there is a separately-flagged course; any rider having two refusals should ride round the jump concerned and continue to the next fence; this will be scored as two refusals. The slip rail will not be timed.
Horse Share: Those intending to allow two competitors to share a horse or pony should have made this known in advance to the organiser, and they will be notified directly of arrangements for them. The decision about when a horse/pony should go again will require the opinion of the on-site Vet.
It will not be possible to allow horse sharing ad hoc on the day.
** PLEASE ENJOY THE COMPETITION **