Bridlington Town Council

BRIDLINGTON TOWN COUNCIL

Minutes of the Council Meeting

held on 4th December 2007 in the

Council Chamber, Bridlington Town Hall

Present:CouncillorsR Allerston, P Austin, L Chambers, L Dealtry, A Charlesworth, M Charlesworth, S Finlay, C Marsburg, R Owen, A Padwick (10).

Christopher Smith, Clerk to the Council, recorded the minutes.

Also in attendance were Cllr E Chadwick (ERYC) and N Johnson (BTC) plus eight members of the public and one representative of the media.

Section A

137/07 Mayor’s Welcome:

Councillor Allerston welcomed members, the media and public to the meeting.

138/07 Apologies for absence:

RESOLVED:To receive and approve apologies for absence from Councillors L & W Taylor.

139/07Code of Conduct declarations of personal and/or prejudicial interest in items on the agenda:

Councillor Finlay declared an interest in 148/07 ‘Area Action Plan’ on the basis of being the owner of a property, which could be the subject of a compulsory purchase order

140/07Public participation:

Mr Murdock raised the matter of an individual depositing rubbish around the town. The Mayor agreed to take up the matter and the Clerk would write to the principal authority.

Mrs Grimshaw asked for an update on the outstanding loan to Bridlington Community Partnership Ltd. The Mayor advised that the matter would be heard ‘In Camera’ in section B of the meeting.

Mr Felton queried the balancing of the Council’s cash account. The Clerk advised that he was satisfied that the accounts had reconciled to the bank statement for the eight months of the current year.

Mrs Gibson complained about a loose grate in Station Avenue outside of her property. The Clerk would advise the highway authority.

141/07Civic Duties:

Mayor and Mayoress – 21 Civic Engagements

25th October- EY Town Council Chairmen & Clerks – Beverley Town Council
26th October- Balloon Winner Presentation – Pack Horse, Bridlington
27th October- Hedon Town Council Civic Silver Show – Town Hall, Hedon
27th October- Rededication of cross – Memorial Garden, Bridlington
27th October- Draw Raffle for Breakthrough Cancer – Marine Bar, Bridlington
3rd November- Higher Education Award Ceremony – Bridlington Priory
5th November- Poppy Appeal Commencement – The Promenades Shopping Centre
5th November- Bridlington Lions Annual Firework Display – Limekiln Lane Car Park
6th November- Viva Variety – ERYC Arts Development Section – Leisure World, Bridlington
6th November- Lifestyle Awards Presentation – Hull City Hall
7th November- Yorkshire Coast Radio’s Secret Star Awards – The Royal Hotel, Scarborough
8th November- Wolds Expo – Leisure World, Bridlington
11th November- ERYC Remembrance Service and Parad – Cenotaph, Wellington Road
13th November- Official Cutting 1st Sod at Skatepark building site – Gasworx building site, Bridlington
18th November- Victoria Xmas Market – Bempton
20th November- Bridlington Inner Wheel Coffee Morning – The Expanse Hotel, Bridlington
24th November- Goole Town Mayors Charity Concert – St Johns Parish Church, Goole
25th November- Bridlington Xmas Festival of Lights Switch on – Town Centre, Bridlington
28th November- Opening of Casino – Casino Bar and Lounge, Forum, Bridlington
30th November- Goole Xmas Lights Switch on – Town Centre, Goole
2nd December- Bridlington & District Scouts Centenary Service for Advent – St Johns Burlington Methodist Church, Bridlington

Deputy Mayor & Deputy Mayoress – 3 Civic Engagements

28th November – Opening night of Casino in Bridlington
30th November- Goole Xmas Light Switch on event – Goole Town Centre
2nd December- St Catherine’s Hospice Light up a life Service – Bridlington Railway Station

142/07Minutes of the Council meeting held on 23rd October 2007:

Min. 125/07(h)Councillor M Charlesworth advised that Mr Mooney wishes the Council to submit a section 14 application to attempt to resolve the obstruction to The Old Globe Inn passageway.

Min. 125/07(o) Councillor A Charlesworth raised the matter of Special Expenses. The Mayor agreed to request the matter to be placed on the next agenda of the East Yorkshire Town Councils meeting.

RESOLVED:The minutes of the Council meeting held on 23rd October 2007 are approved as a true record.

143/07The minutes of the Finance & General Purposes Committee held on the 30th October 2007:

RESOLVED:To add to the resolution underMin. 41/07 (1) Should the Community Warden service be continued, under no circumstances should the cost of operating the service be added to Bridlington’s Special Expenses.

RESOLVED:The minutes of the Finance & General Purposes Committee held on 30th October 2007 are received and confirmed.

144/07The minutes of the Planning & Environmental Committee held on 5th November 2007:

RESOLVED:The minutes of the Planning & Environmental Committee held on 5th November 2007 are received.

145/07The minutes of the Planning & Environmental Committee held on 26th November 2007:

RESOLVED:The minutes of the Planning & Environmental Committee held on 26th November 2007 are received.

146/07Nick Johnson’s report on the Gasworx project:

Mr Johnson gave a verbal update supported by a slide show of progress to date. He confirmed that work had commenced four week’s previously and with the run of good weather progress had been satisfactory. He answered questions and then retired from the meeting.

147/07Correspondence:

a.Oct 1 Mr G J Banks – questions regarding the Community Warden Service

b. 15 Bubwith Parish Council – contested election costs

c. 22 ERYC – glass recycling banks in Sewerby

d. 29 Maritime & Coastguard Agency – response regarding the Yorkshire Belle

e. Nov 7 Humberside Police Authority – police and partners community forum agenda

f. 7 ERYC – code of conduct training (various dates)

g. 12 ERYC – Scarborough Road 30 mph Speed Limit Order

h. 13 ERYC – acknowledgement of request to conduct a Parish Review

i. 15 Humber Emergency Planning Service – emergency planning workshops (various dates)

j. 20 ERYC – consultation on three hour parking on Flamborough Road, Lamplugh Lane, Sands

Lane and St Anne’s Road

RESOLVED: To support a three-hour parking limit on Flamborough Road, Lamplugh Lane, Sands Lane

and St. Anne’s Road.

k. Newsletters – ERNLLCA, Humbrella, ERVAS, PAGER, East Riding of Yorkshire PCT

l.Dec 3 ERYC – response to request for a Parish Review

RESOLVED: The Clerk is to write to request that the Council considers the matter.

148/07Bridlington Town Centre Preferred Options Area Action Plan:

RESOLVED:(i) The Council criticises the format of the questionnaire and would therefore question the validity of the responses from the public;

(ii) The Council considers that to preserve and enhance the character of the town, new build should be sympathetic to and in keeping with the predominantly late Victoria or Edwardian type architecture;

(iii) A multi-storey car park should be incorporated within the Burlington Parade development;

(iv) The Council does not favour any building at the west end of the harbour or proposed new

south pier that is unconnected to marine activities, in accordance with the Coastal Planning

Guide – Marina Section;

(v) The Council considers that no buildings should be erected on South Cliff garden;

(vi) The Council does not favour the proposed location of a town square. The preferred location should be Prince Street, with it and Cliff Street closed to through traffic. Also, to open up King Street to traffic and parking and relocate the market to the Town Square in Prince Street;

(vii) The Council considers that the relocation of the foreshore fun fair to elsewhere would have a beneficial affect on the town;

(viii) The Council questions the renaming of Hilderthorpe Road as Burlington Parade;

(ix) The Council considers that in the event of the loss of the Leisure World swimming pool, that an Olympic-size replacement;

(x) The Council considers that the proposal to open up the lane leading from Bridge Street to the harbour is quite unnecessary and a waste of public finances;

(xi) The Council considers that the proposal to build 600 housing units in the town centre is excessive, unless they are to be allocated to persons who cannot afford or do not aspire to acquire private transport;

(xii) To request what proportion of the local population has responded to the AAP.

149/07Chairman of the East Riding of Yorkshire Awards:-

(i)Enhancing the Built Heritage of the East Riding of Yorkshire;

(ii)Enhancing the Economy of the East Riding of Yorkshire;

(iii)Enhancing the Environment of the East Riding of Yorkshire;

(iv)Enhancing the Social Well Being of the East Riding of Yorkshire;

(v)Chairman’s Commendation for Excellent Service (principal authority employees only).

There were no nominations put forward. The deadline for nominations is 31st January 2007.

150/07RESOLVED:Guest speakers addressing topical or emotive subjects should be afforded an

opportunity to present to the Council at an extraordinary meeting.

151/07In the light of Councillor L Dealtry’s notification in writing, to nominate a member to serve on the following committees and outside bodies:-

i)Planning & Environmental Committee- no nomination

ii)Skatepark Management Committee- Cllr A Charlesworth

iii)Newsletter Committee- Cllr S Finlay

iv)Town Improvement Forum- Cllr A Padwick

v)Police and Partners Community Forum- Cllr A Charlesworth

vi)Crime Prevention Panel- no nomination

vii)Bridwatch Executive Committee- no nomination

152/07 Draft calendar of meetings for the Council Year 2008-2009:

RESOLVED:To approve the draft calendar of meetings for the Council Year 2008-2009.

153/07Statement of balances and to approve the accounts for payment:

The bank balances at 28th November 2007 were:-

HSBC Deposit No 1 Account (General Balances) 70,614.03

HSBC Deposit No 2 Account (Skatepark) 117,487.56

HSBC Current Account 1.00

Petty Cash 84.99

Income received since 30th October 2007:-

Nov 28Craft Fayre Contribution to Christmas Festival 125.00

Accounts paid or outstanding since the 23rd October 2007:-

Cheque/BACSPayeeDescription Amount

101119Oct 23R AllerstonCivic Travel Expenses 458.20

BACSOct 26PersonnelOctober Salaries2,856.99

BACS ERYCOctober Pensions1,044.51

BACS C SmithTravelling Expenses 154.40

BACSP KingTravelling Expenses 38.40

101120Nov 08Modulus SystemsGasworx Cabin alterations and shutters9,588.00

BACS Nov 12Brid’ Community PartnershipOffice Lease 489.60

BACSBridlington StationersStationery 64.04

BACSBTFacsimile Line Rental + Calls 56.92

BACSBTTelephone Lines Rental + Calls 255.38

BACSERYCAug + Oct Old Town Toilet Maintenance2,147.40

BACSHi-FliersFlags Change & Wash 211.38

BACSJourney SouthChristmas Festival Entertainment (50% Payment)1,762.50

BACS Nov 13Local Government EmployerHR Publication 65.00

BACSN PowerOld Town Toilets 199.82

BACSPaul ScottOld Town Toilet Repairs 196.86

BACSSLCCClerk’s Manual Updates 17.00

BACSUnited CarltonPhotocopier 253.08

BACSYorkshire Regional NewsBPSD Project Co-ordinator Advertising 589.97

BACS Nov 23Duet ServicesChristmas Festival Entertainment 270.00

BACSEdwina HayesChristmas Festival Entertainment 200.00

BACSHull City AFCRoary the Tiger 25.00

BACSJourney SouthChristmas Festival Entertainment (50% Payment)1,762.50

BACSThe BeardsChristmas Festival Entertainment 500.00

BACSE.Y.E.S.Christmas Festival Security 250.00

BACS Nov 29PersonnelNovember Salaries3,774.21

BACSERYCNovember Pensions1,354.16

BACSN JohnsonTravelling Expenses 40.80

BACSP KingTravelling Expenses 57.60

BACS Dec 04Brid’ Community PartnershipOffice Lease + Room Hire 509.60

BACSBridlington StationersBPSD Project Stationery 54.67

BACSCartridge WorldCartridge Refills 28.50

BACSCoastal Ambulance ServiceChristmas Festival First Aid 300.00

BACSCommutaportsBus Shelter Repair 94.00

BACSERYCCRB Check 20.00

BACSGala TentsChristmas Festival Marquee 244.94

BACSYorkshire Moors Christmas TreesKing Street + Sewerby Christmas Trees 260.00

101121Dec 04Prospect Photography AgencyCivic Photography 95.00

101122YEDLGasworx Electricity Connection Fee 963.50

101123Zurich InsuranceChristmas Festival Public Liability 367.50

101124Royal British Legion Poppy DayWreaths 36.00

101125CashPetty Cash Imprest A/c 145.01

RESOLVED:To approve the accounts for payment.

154/07To confirm Rebecca Cockerill’s enrolment in the East Riding Pension Fund:

This matter was deferred for clarification of the BPSD budget.

155/07To receive notice of items for the next agenda (Tuesday, 15th January 2008):

No items were notified.

156/07South Marine Drive Post Office:

The Mayor accepted this as item of urgent business in view of the proposal to close this community facility.

RESOLVED:To write opposing the closure.

Section B

157/07RESOLVED:In accordance with the power granted by the Public Bodies (Admission to Meetings) Act 1960,

to resolve that the Public and Media be excluded from the meeting on the grounds that

confidential matters will be discussed

158/07Correspondence of a confidential nature from the Bridlington Community Partnership Limited:

Council was advised that BCP Ltd had not repaid the outstanding loan by the 4th December deadline agreed at the extraordinary meeting of the Council held on 9th October 2007. A recorded vote was requested to rescind the second paragraph of the 9th October resolution referring to the instigation of legal action. Although the vote was taken it was deemed to be illegal because it contravened Standing Order No. 37 (the six month rule).

RESOLVED:The Clerk is authorised to commission a valuation of No. 8 Victoria Road and to report the findings to the F&GP Committee on 11th December 2007.

Signed:Raymond AllerstonDate: 15th January 2008

Mayor of Bridlington

Council Minutes – 4th December 2007