BRIDGNORTH TOWN COUNCIL
St Leonard’s Close
Bridgnorth
Shropshire
WV16 4EJ
______
13 May 2015
The Adjourned Annual Meetingof Bridgnorth Town Council will be held in the Mayor’s Parlour, College House, St Leonard’s Close, Bridgnorth on Tuesday 19May2015 at 7.15 pm, when Membersare summoned to attend.
Yours sincerely
Anne Wilson BA Hons, AIH, MIPM
Town Clerk
Telephone: 01746 762231
email:
AGENDA
Representatives from the Organisations receiving Grants as per the minutes of the last meeting will be at the meeting and cheques for the grants will be presented.
6.Fire Safety Announcement
7.Recording of meeting
8.Public Question Time
The following question has been submitted by Richard Fox:
‘Does the Council think that the general standard of cleanliness of the town, especially around the steps, along the cliff walkway and some sections of river bank, are acceptable? What role does the Council have in keeping our environment clear of litter? Is there any further action we could take as a Council and as a community to make Bridgnorth a cleaner town for residents and for visitors?’
9.Apologies for absence
Members are asked to receive apologies from Members.
10.Declarations of Interest
To receive declarations under consideration on this agenda in accordance with the Localism Act 2011 s32 and The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012
11.Report from Shropshire Council
12.Minutes
i)To approve the minutes of the Meeting of Bridgnorth Town Council held on Tuesday 21 April 2015 at 7.15pm
Members are asked to note that at minute number 1094/1415, Sealing of Documents, the minutes incorrectly include Chestnut Grove Crem 38 whereas this should read Oak Grove Crem 38
(Copy attached BTC/18/1415)
13.Matters arising
i)Updates from theMeetingof Bridgnorth Town Council held on Tuesday
21 April 2015 thatare not included elsewhere on the agenda.
14.Town Mayor’s and Deputy Mayor’s Diary
Members are asked to note the Town Mayor’s and Deputy Mayor’s Diaries since the last Town Council meeting.
(Copy attached Appendix A)
15.Members Question Time
Members are asked to receive questions in accordance with Standing Order 8 and to take no more than 15 minutes in total.
16.Committee minutes
Members are asked to approve minutes and confirm the recommendations contained therein and for each Committee Chairman to highlight the key issues being addressed by their committee:
i)Property and Grounds Committee – minutes of the meeting held on Wednesday 15April 2015
(Copy attached PG/10/1415)
ii)Planning Committee – minutes of the meeting held on Monday 27 April 2015
(Copy attached PL/24/1415)
iii)Planning Committee – minutes of the meeting held on Monday 11 May 2015
(Copy attached PL/25/1415)
17.Matters arising from Committee minutes
Members are asked to receive any updatesfrom the minutes not included elsewhere on the agenda.
18.Notes from other meetings
i)Amalgamation of Committees Working Party
(Copy attached Appendix B)
ii)Performance Measurement Task and Finish Group
(Copy attached Appendix C)
iii)Market meeting
(Copy attached Appendix D)
19.Sealing of Documents
Members will be updated at the meeting with any documents that need sealing.
20. Finance
Members are asked to note that the accounts for the previous financial year were closed on 1st May 2015, as a result the accounts for April 2015 have only recently been prepared. Year End adjustments have resulted in the reversal of Year End accruals in month 1 but in some cases invoices for expenditure have not yet been received.
i)Accounts for Payment
Members are asked to authorise the signing of invoices for payment and those invoices paid in between meetings.
(Copy attached Appendix E)
ii)Income and Expenditure Report
Members are asked to note the attached Income and Expenditure Report.
(Copy attached Appendix F)
iii)Members are asked to note the Report from Mrs R Williams
(Copy attached TC/01/1516)
iv)Level of Reserves
Members are asked to note the level of the Town Council reserves.
(Copy attached Appendix G)
21.Appointment of Representatives
Members are asked to consider the appointment of:
i)Members to Council Committees
(Copy attached Appendix H)
ii)Members to Outside Bodies
(Copy attached Appendix I)
Members are asked to advise the Town Clerk, in advance of the meeting, of their preferences.
22.Schedule of Meetings
Members are asked to confirm the schedule of meetings for the next year.
(Copy attached Appendix J)
Members are asked to note that at the CCTV Committee meeting held on 30th March 2015 it was stated that regular meetings of the CCTV Committee should take place.
23.Annual Review of Members Allowances
a)Members are asked to resolve that the allowances for the Town Mayor and Deputy Town Mayor are:
i)Town Mayor£2000 2015 - 2016
ii)Deputy Town Mayor£ 300 2015– 2016
b)Members
Members are asked to resolve whether they wish to continue with the previous system of non-payment of allowances which are required to be reviewed on an annual basis.
c)Subsistence Allowances
Members to agree to consider setting SubsistenceAllowances.
(Copy attached Appendix K)
d)Mileage Allowance
Members are asked to confirm that the mileage allowance, in line with national guidelines @ 0.45p per mile, is the rate used by Bridgnorth Town Council.
24.Low Town Community Hall
Members will receive a verbal update with regard to the Low Town Community Hall from the Town Clerk.
25.Grants
Members are asked to reconsider a grant application from Bridgnorth Jazz Festival following receipt of the attached correspondence.
(Copy attached Appendix L)
26.Standing Orders and Financial Regulations
Members are asked to note that the Standing Orders and Financial Regulations are under review and the final version, for adoption, will be taken to the Town Council meeting being held on Tuesday 16th June 2015.
27.Town Council Insurance
Members are asked to note that the Town Council insurance is due for renewal in August 2015 and it is proposed that the coverage will not be changed.
28.New Councillor
Members are asked to confirm that our new Councillor, Mrs Pauline Harris, be included in the Unity Bank mandate.
29.Motion proposed by Councillor R Whittle OBE
Members are asked to consider the following motion from Councillor R Whittle OBE
"In view of the fact that the loss of over £5.5K shown in the provisional accounts for Events does not appear to include any element of staff, administration or direct labour force input from the Council, the Council imposes a moratorium on any additional events until all these costs and the time taken is clearly identified. These costs and time taken should include any consequent overtime, road closure costs, erection of bunting etc.The Council will thus be enabled to make an informed decision as to its future role in such events."
30.Christmas Lights 2015
Following the presentation made by the Chamber of Commerce at the previous meeting of Bridgnorth Town Council regarding Christmas Lighting, Members are asked to consider their request to establish a Working Party to progress proposals for volunteers to erect the Christmas Lighting in the town.
31. Correspondence from Shropshire Council
Members are asked to consider nominating a representative to attend the annual Emergency Planning Briefing as per the attached correspondence.
(Copy attached Appendix Li)
32.Conference/Meeting Updates
Members are asked to note the following reports and minutes:
Outside Bodies:
i)Bridgnorth Area Youth Partnership – Notes from the meeting held on 11th March 2015
(Copy attached Appendix M)
ii)Bridgnorth Youth Commissioning Group – Updated Action Plan following the meeting held on 26th March 2015
(Copy attached Appendix N)
iii)Bridgnorth Youth Commissioning Group – Updated Action Plan following the meeting held on 16th April 2015
(Copy attached Appendix Ni)
iv)Minutes of the Bridgnorth & District Twinning Associationmeeting
held on 16 April 2015
(Copy attached AppendixO)
33.Public Bodies (Admission to Meetings) Act 1960
RECOMMENDED in terms of Schedule 12A, Local Government Act 1972, the following items will be likely to disclose exempt information relating to establishment and contractual matters and it is, therefore, RECOMMENDED that pursuant to the provisions of the Public Bodies (Admissions to Meetings) Act 1960 the public and press be excluded
34.Confidential Minutes
35.Matters arising from Confidential Minutes
36.Confidential Committee Minutes
37.Matters arising from Confidential Committee Minutes
38.Council Matters
Membership: Councillor D Cooper (Town Mayor), Mrs C Baines MBE, Messrs N P C Cottrell,
G Davies, R Gill, Mrs V Gill, J Gittins, Mrs P Harris, Messrs A Hinton, E Marshall,
G Mountcastle, D Seipel, Ms V Voysey,Mrs C Walden and R Whittle OBE.
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