6th, 7th & 8th of April 2018
Kidtropolis Event

Thank you!

Thank you for booking exhibitor space at our Kidtropolis Birmingham event taking place at the NEC, Birmingham on the 6th, 7th and 8th of April. This condensed sheet contains the information you will require, we recommend that you print it and bring it along to the show.
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Set Up Times

Thursday 5th April 12:00pm – 9:00pm

Friday 6th April 8.00am- 9.00am

Saturday 7th April 8.00am – 9.00am

Sunday 8th April 8.00am – 9.00am

Break Down Times

Sunday 8th April 6:30pm –10:00pm

Public Opening Times

Friday 6th April 9:30am - 6:00pm

Saturday 7th April 9:30am – 6:00pm

Sunday 8th April 9.30am- 6.00pm

Want More Information?

Contact’s

Event Manager- Aleshia Jones

Head of Partnerships Luke Galliana

Event Director

Gemma Gallagher

Venue Address: NEC, Birmingham B40 1NT Hall 3


STAND CONSTRUCTION ON SPACE ONLY STANDS

All Space Only exhibitors using a stand contractor to build their stand must complete the Contractor Form (construction phase plan) and submit all the relevant information requested thereon one week prior to build. Any structure that exceeds 4m in height or is deemed to be complex will need to be signed off prior to the build, and once again, on site by a structural engineer, there will be a charge for this service. Please forward plans of your build. For full guidelines on building complex stands please visit:

UNLOADING & PARKING

For access to the hall, first please report to the Lorry Park N12where you will be met with traffic officers and you will be signed in and provided with an unloading slip and directed to the back of the hall. You will then enter the show via VE Door 3.4 Once unloaded please return your vehicle to the EAST Car Park 1-4 to allow space behind the halls for others to unload. Parking passes for the event can be collected in the organisers office.

REMOVAL OF RUBBISH DURING BUILD UP & BREAK DOWN

Please be aware that you must remove all rubbish from your stand yourself or you will be invoiced the removal costs. If these fees are not paid in full no further bookings will be accepted.Please note: Items left in the gangways may be deemed as rubbish and cleaned away and destroyed

POWER & INTERNET

If you want to order power, this can be done via Aleshia, just complete the Power Order form and email this or give her a call to discuss 07412779930. To book internet please email request a service form & Aleshia will provide direct NEC Contact details for you to make your internet order.

The deadline for booking power & Internet is 12pm 20th of Feb 2018.

MERCHANT SERVICES

Card terminals can be hired through Chip & PIN Solutions Ltd, a form is available through the gateway or emailing

CDM Rules for Venue

In order to assist in your build up please print off the Exhibitor Order Form from the portal and complete before you arrive at the venue. This is the only way to collect your wristbands for the show. You will need to make sure you have read the Site Induction and then inducted any of your staff listed on your Exhibitor ID form. Anyone that does not bring this form with them to the event will be charged an admin fee of £5.00 for another exhibitor form to be provided!

USE OF MUSIC ON YOUR STAND:

If you intend to use music on your stand via speakers, headphones, as part of a performance, on a screen, as part of a product demo or display or music built into a product (including computer games), if that content is copyrighted and registered, a license from PRS and/or PPL maybe required. Malo Events Ltd is not providingPRS/PPL for you space.

Health and Safety Regulations

Children under the age of 16 are not permitted in the halls during Build up or Break down hours. Please make sure you have adequate arrangements for minors as Kidtropolis does not operate a crèche facility on site.

Stand Construction

All walls supplied by Kidtropolis are 2.44m in height and are covered in a grey loop fabric should they be ordered by you, this is Velcro compatible. You cannot nail or screw into these boards and any damage will be charge for. If items are found outside the boundary of the space booked, Kidtropolis Staff are authorized to move or ask you to move them back into your booked space.

Insurance

KIDTROPOLIS do NOT insure exhibitor/dealer products/stock overnight or at any time. It is the responsibility of all exhibitors to hold any product insurance if they wish.KIDTROPOLIS requires exhibitors/dealers to supply public liability insurance for their company. Kidtropolis Ltd holds an overall Public Liability policy, but this is to be used in conjunction with exhibitors’ policies, in the case of a claim againstKidtropolis Ltd relating to an activity or incident on an exhibitor /dealer space.

PUBLIC LIABILITY INSURANCE

GUIDANCE FOR EXHIBITORS

Please note that our terms and conditions require exhibitors to hold a minimum £2m limit of Public Liability insurance. This protects you against legal claims for accidental injury to third parties and/or for damage to third party property. This is not the same as Employers’ Liability insurance. You may already have Public Liability insurance, however not all business policies cover events taking place outside your business premises. If in doubt you should consult your insurance provider.

Hiscox Event Assured can provide Public Liability, Employers’ Liability, Cancellation and Abandonment and Property covers for both exhibitors and event organizers.

To get a quote and buy online visit and select exhibitor insurance

Important Note - Hiscox can insure exhibitors located within European Union countries, Norway and Switzerland. Exhibitors from other countries must arrange insurance locally.

We are not permitted to advise you on any insurance matter. You are under no obligation to purchase insurance from Hiscox and may choose to seek a quotation from other providers.

Please note: Overnight security is provided byKidtropolis for health and safety purposes only and at no time does kidtropolis take responsibility for loss of stock

Restocking of Stands

If you need to re-stock your stands, this can be done 1 hour before we open to the public and 1 hour after the show have closed. It is always advisable to check with the organizers office which door will be open for access.

Build-Up and Exhibitor Access

If you have contractors building your stand, they will need to register for access by completing the contractor form (available on the Exhibitor Gateway) and returning it to his must be completed and returned to Aleshia at least 2 weeks prior to the show opening.

Exhibitor Wristbands:

Wristbands will be available to collect from VE door 3.4 They will be valid for both the Show Open and Build-Up periods. The number of wristbands you have been allocated is related to your stand size. If you are unsure, this can be found on your booking form. If you have not already agreed your exhibitor badge allocation, please email your Sales Account Manager ASAP to arrange the number of required. If you require additional badges, they can be purchased onsite from the Organisers Office on site, at a cost of £45.00 each.

WRISTBANDS ARE FOR WORKING STAFF ONLY. PLEASE DO NOT GIVE OR OFFER THEM TO ANY MEMBERS OF THE PUBLIC.

Deliveries

Deliveries to your stand should only be booked to arrive when you are on site to sign for them. Kidtropolis Staff cannot take responsibility for your delivery.

Please note: Deliveries will be turned away if they do not have the correct address and contact information. Deliveries should be clearly marked as below

Contact Name,

Company

Stand Number

Kidtropolis Hall 3

Venue address as above

Please also note: Children aged 16 years or younger are not allowed to be on the hall floor during build and break down. Exhibitors are reminded that children must be accompanied by adults not working at Kidtropolis should an exhibitor wish to bring their child/children during show open times. If you are working on a stand, please ensure you have arranged for another visiting adult to look after your children.