BRAEMAR CITY OF LAKES FIGURE SKATING CLUB –OCTOBER 17, 2017 BOARD OF DIRECTORS MEETING MINUTES

  1. Meeting called to order – Braemar arena
  2. Board members present:
  3. Lisa Dow, President
  4. Sarah Bennett, Secretary
  5. Rosie Hanson, Coach Representative
  6. Evelyn Bone, Vice President
  7. Loni Keenan, non-voting member/Co-Head Coaching Professional
  8. Carrie Corsaro, Treasurer
  9. Gwen Larson, Member-at-Large
  10. Board reviewed and approved September 2017 Board meeting minutes
  11. President’s Report (Lisa Dow):
  12. BCLFSC received award from USFSA for having new members join and be retained by Club
  13. Discussion of advertising at Midwesterns – motion made to approve ½ page advertisement in Midwesterns program for $225.00 – motion approved.
  14. Discussion on departing BCLFSC member and further discussion if there is a process in place for departing members of the Club
  15. Treasurer’s Report (Carrie Corsaro):
  16. Reviewed Paul Wylie seminar financials
  17. No update on BCLFSC financials
  18. Discussion of Club checking account – Club is paying service fees because of the number of transactions (each paper deposit is considered a transaction by the bank). Considering Business Advantage checking account with BMO Harris. There is an increase in returned check fees for all accounts ($35.00).
  19. Discussion of past due accounts with BCLFSC
  20. Insurance for Club officers due 11/1/17
  21. Renewal for non-profit corporation status with Minnesota Secretary of State’s Office (Carrie to send to Sarah)
  22. Discussion of financials in Dream Adaptive Skating Program account
  23. Received invoice from City of Edina for synchro ice time from December 2015 – Joanne found it paid and cleared in January 2016 – City of Edina to perform audit of accounts
  24. Discussion of ice contracts v. ice fees – likely a follow up item to determine profitability.
  25. Coaches Report (Loni Keenan):
  26. Discussion of adult figure skating ice time – discussion to release ice if City of Edina can take over the ice time and give back to BCLFSC in Spring 2018. Motion to release adult figure skating ice time from 8:10 pm – 9:00 pm if City of Edina willing to use ice time and return to BCLFSC in Spring 2018. Motion approved.
  27. Discussion of Monday night ice time from 7:00 pm – 8:20 pm. Motion to release Monday night ice time from 7:00 – 8:20 pm to the City of Edina. Motion approved.
  28. Committee Updates:
  29. TCFSA Report (Gwen Larson):
  30. Recognition dinner was a great event
  31. Next TCFSA meeting scheduled for 11/17/17
  32. Celebration of Champions event scheduled for 2/11/18
  33. Parent Inquiry:
  34. Discussion of parent inquiry about ice monitoring hours – can synchro hours be used toward BCLFSC rink monitoring hours?
  35. Follow up discussion at next meeting.
  36. Holiday Pops Event (Gwen Larson/Lisa Dow):
  37. Event scheduled for 12/10/17 from 4:30-6:30 pm
  38. Practice begins at 4:00 pm
  39. Katt Parsons working on poster for the event – to be posted on 11/1/17
  40. Entry fee is $5.00 + can goods to go to VEAP
  41. Recover ice proceeds through bake sale
  42. Discussion of profits + can goods to go to VEAP
  43. Jen to send out volunteer requests
  44. Chip to handle announcing skaters
  45. Club Apparel (Rosie Hanson):
  46. General sports to handle BCLFSC apparel
  47. Bring back Chloe Noel jacket as one option for BCLFSC apparel
  48. Discussion of Braemar Panache apparel
  49. Spring Show:
  50. Jules Geisler handling the booking of the Friday night show party
  51. Club Membership (Evelyn Bone):
  52. Brief update from Evelyn on status of club membership
  53. Annual Banquet (Lisa Dow):
  54. Discussion of annual banquet at ICC on 5/20/18 at 5:30 pm
  55. BCLFSC Competition:
  56. Need competition chairs
  57. Begin asking judges for competition after the 1st of the year
  58. Concussion Protocol:
  59. Discussion of concussion protocol that we have in place at the rink
  60. Entryeeze Update:
  61. Brief discussion of billing program through Entryeeze
  62. Miscellaneous:
  63. Sanctioning update – Gwen needs to be added as well as Carrie
  1. Meeting adjourned

1