Box Elder County Special Service District Meeting

(Mineral Lease & SRS Fund)

Tuesday June 21, 2016 ~4:30 p.m.

Conference Room, Suite 33, Box Elder County Building

1 South Main, Brigham City

  1. Welcome—Michael Moss, Chair, began the meeting at 4:34. In attendance:

Michael Moss

Brian Hardy

Lynn Capener

Dale Barnett

Keri Kunzler

A MOTION was made by Brian Hardy to approve the September 3, 2015 minutes. A second was made by Dale Barnett. The motion was approved unanimously.

  1. Budget—Rebecca Dilg

There is $100,000 outstanding to reimburse the county for the Park Valley ambulance which has not yet been delivered. There remains $9,006.95 in the mineral lease fund, less mileage reimbursements; $50,589.49 is available in Title I (roads) and, $28,956.28 is in the Title III (fire/S&R/ on federal forest) fund. The mineral lease payment usually arrives in August. It is anticipated it will be somewhere in the $140,000’s.

  1. Utah Association of Special Districts Membership—Rebecca Dilg

The amount approved at the September meeting was $70 not $371 which is recommended for districts with an operating budget between $100,000-$499,999, but not including “funds designated for major capital expenditures.” The UASD will not audit, but recommend this amount. There was some discussion if the mineral lease budget were not all capital expenditures. The members felt it prudent to contribute since they receive training and assistance, but not to the full amount.

A MOTION was made by Brian Hardy to pay $100 for UASD membership. A second was made by Lynn Capener. Following discussion by Keri Kunzler, who agreed, the motion was approved unanimously.

  1. Central BE Fire SSD/ Protective Clothing (Mineral Lease)—Chief Jordon Anderson—

Eric Andersen presented for Chief Jordon Andersen. He said they have five new members, and they rotate equipment to maintain compliance. They would like to purchase four new complete sets for $2,000 each. He presented three quotes: $2,052, $2,311, and $2,152. They have a budget of $5,000, but it is used for everything. The equipment fits each individual. They are still using15-year-old non-compliant equipment.

The geographical area of the Fire SSD is Honeyville, Bear River, Deweyville, and the south end of Elwood from 8800 N to Elwood City limits and some unincorporated. There are about 110 square miles with a wildland interface near residential homes.

Each house top is assessed an amount of money through each city, and the county pays, but there is no property tax to fund the service district.Brian Hardy questioned if the BESSD can fund the Central FSSD fund. Can the equipment be owned by the BESSD? It was recommended that Rebecca Dilg contact LeGrand Bitter from UASD and ask if it is legal for one district to fund another—or how it can be done.

A MOTION was made to approve, on condition of legality, to fund $8,000 out of mineral lease to the Central Box Elder Fire Special Service District to be used for turnout gear contingent on approval through the Utah Association of Service Districts. A second was made by Lynn Capener. The motion was approved unanimously.

Chairman Moss said if the answer is non-affirmative, it will be tabled.

  1. Central BE Fire SSD/ Fire Pump (Title III)—Eric Anderson

Mr. Anderson presented three bids for the same make and model 20-horse power midrange pump: $4,047, $4,115, and $4,390. Or $4,213 with additional equipment to replace a pump damaged on the Goring fire which cannot be repaired. It can supply water to another truck. They have no local bids, yet.

Mr. Barnett suggested approving for a certain amount maximum, and allowing the fire district to figure out which works best on their equipment. It was recommendedthey look locally at 5th West Rental in Brigham City.

A MOTION is made by Dale Barnett to approve up to$4,047 from SRS Title III funds following the required 45-day public comment period. A second was made by Brian Hardy. (The motion was amended. See below).

  1. Community Firewise Program—Tiffine Wanner, Fire Marshal’s Office

Dusty Richards from Forestry, Fire, and State lands, area FMO (Fire Management Officer), andpart-timeemployee for the county said the Community Wildfire Protection Plan (CWPP)falls right into the Title III Community Firewise program. It identifies critical resources and hazards andeducates community involvement to do fire adaptive landscaping. Once CWPPs are established they can go after other federal fire money.

It costs$6,000 per community and there are 10 identified communities where they could start the program. Grouse Creek was the latest CWPP.

Senate bill 122 fire policy provides that every community involved with an urban interface has the right to do mitigation work within it, but must have a CWPP before the state will even look at them.

Dale Barnett asked if the communities shouldn’t be responsible for doing this. Dusty said to an extent it’s up to the communities, but it works better to get it started for them.

Right now there are only 2 CWPPs; one in Rosette (Dove Creek area), and Tremonton Garland, and the Grouse Creek will be soon. The fire marshal plans to do the high-risk, high-value homes first then move everywhere eventually.

Lynn Capener saidthis falls under exactly what this money is for. He recommended putting $4,000 towards the pump and then approving the remaining for the firewise program.

AN AMENDMENT to the above MOTION was made by Brian Hardy not to exceed $4,456.28 for the pump for the Central Box Elder Fire Special Service District. A second was made by Lynn Capener. The motion passed unanimously.

A MOTION was made by Keri Kunzler to fund $24,500 of SRS Title III monies to fund theCommunity Firewise Program. A second was made by Brian Hardy. The motion was approved unanimously.

The fire marshal should let the board know how far the money goes. There should be more available next year.

  1. Road Department/Dodge 5500 Truck and Sweeper-type Broom—Bill Gilson

The Road Department needsto replace a service truck. Usually this is funded through Capital Improvement funds in the county, but other purchases ran over. They need $34,000 to go with $18,000 they already have to purchase a Dodge 5500 truck. They will utilize the bed and craneon the current vehicle and put on the new 4-wheel drive truck. They will send the International service mechanics truck purchased years ago with mineral lease funds to auction and return the money to the mineral lease fund. The old chassis may bring $2,500.

Second, they need more sweeper brooms. Right now the road department is leasing one for $2,200 per month plus bristle changes. Renting two would cost $6,000 for the summer.

Bill Gilson located a used 2011 sweeper with a brand new bristle assembly all for $19,000 vs. a new broom for $45,000. Dale Barnett asked how well it would hold up and if it would be better to go with one brand new. Mr. Gilson said they put about 200 hours each summer on a broom, and then it sits idle for the rest of the year. It’s cheaper to lease every year than to buy a new one. It would cost leasing a broom three summers the amount it would take to pay this one off.

A MOTION was made by Brian Hardy to authorize the remainder of the Title I funds not to exceed$50,589.49 for the purchase of a Dodge 5500 service truck and broom sweeperfor the use of the Box Elder County Road Department and authorize a trade-in of the current vehicle to go towards the purchase. Asecond was made by Lynn Capener. The motion was approved unanimously.

Mr. Hardy asked about the money received by the countyfrom the sale of the Joyner and the airboats which were auctioned and authorized to be returned to the mineral lease. Ms. Dilg said she would check with the Auditor’s office.

They also requested the auditor provide a ledger of assets owned by the Box Elder County Special Service District.

  1. Next meeting: Tuesday, September 6 at 4:30 p.m.
  1. Adjourn

This facility is wheel chair accessible and accessible parking spaces are available.