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EXECUTIVE SESSION – 6:00 P.M. RESOLUTION #139-2009
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BOROUGH OF SPRING LAKE HEIGHTS
M I N U T E S
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R E G U L A R M E E T I N G
O F
September 28, 2009
SILENT REFLECTION AND SALUTE TO THE FLAG
1. ROLL CALL: 8:00 P.M.
Governing BodyMember / Present / Absent
Mayor Enright / X
Brennan / X
Cindea / X
Crippen / X
Kegelman / X
Maccanico / X
McLean / X
2. THIS MEETING IS CALLED PURSUANT TO THE PROVISIONS OF THE OPEN PUBLIC MEETING LAW. NOTICE OF THIS MEETING WAS INCLUDED IN A LIST OF MEETINGS SENT TO THE COAST STAR AND ASBURY PARK PRESS, POSTED ON THE BULLETIN BOARD IN THE MUNICIPAL BUILDING AND ON THE BOROUGH WEB-SITE.
3. MOTION TO APPROVE AGENDA
MOVED / SECONDED / AYES / NAYS / ABSENT / ABSTA
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N / COMMENTS:
MR. BRENNAN / X
MS. CINDEA / X
MS. CRIPPEN / X
MS. KEGELMAN / X
MR. MACCANICO / X / X
MR. MCLEAN / X / X
MAYOR ENRIGHT
4. MINUTES OF PREVIOUS MEETINGS:
MOTION TO APPROVE MINUTES OF
SEPTEMBER 14, 2009 – REGULAR SESSION
MOVED / SECONDED / AYES / NAYS / ABSENT / ABSTA
I
N / COMMENTS:
MR. BRENNAN / X
MS. CINDEA / X
MS. CRIPPEN / X / X
MS. KEGELMAN / X
MR. MACCANICO / X
MR. MCLEAN / X / X
MAYOR ENRIGHT
5. SPECIAL ITEMS AND PUBLIC HEARINGS:
6. DISCUSSION ITEMS:
· Equipment Purchases for Public Works – Council President Maccanico – Council President Maccanico reviewed the need for equipment purchases in the Department of Public Works and the prevailing costs associated with the purchases. Council President Maccanico reported that it will take approximately eight to nine months from bonding to bidding to delivery. Mayor Enright cited some historical bond ordinances where dollars are available. Mr. Brennan expressed concern that the issue is being "dumped" on the Governing Body commenting that there was a need for better planning. Council President Maccanico asked for suggestions from the Governing Body. Councilman Brennan reiterated the need for better planning. Councilwoman Cindea commented that the budget is not affected and explained the interest impact. Council President Maccanico recommended the Governing Body consider another Bond Ordinance.
· Water Conservation and Drought Report Proposal – Councilman McLean – Councilman Mr. McLean reported on the Water Conservation and Drought Report Proposal noting that the report is required and due by December 31, 2009 and made a recommendation to the Governing Body to move forward and retain the Engineering Firm of Leon S. Avakian to prepare the report on behalf of the Borough.
· Senior Citizen Transportation – Mayor Enright – Mayor Enright reported on services available that provide transportation for seniors and disabled residents to obtain transportation to doctor visits.
· Parking Ordinance Wall Road – Mayor Enright – Mayor Enright reported that the draft Parking Ordinance for Wall Road was going to be sent to the Borough Engineers, Leon S. Avakian for his review. Once reviewed, it will be formally presented.
· Code Book Project Update – Borough Clerk/Legislation Committee – Councilwoman Crippen reported on the status of the process. Attorney Raffetto reported on the nature of the changes that have been made thus far noting that many were not substantive and when such substantive changes are recommended, they would need to be brought to the Governing Body for consideration.
· Monmouth County Housing Improvement – Mayor Enright – Mayor Enright reported on a program available to eligible Monmouth County residents for housing improvements. A flyer was made available to the public.
· Mrs. Fletcher – Mayor Enright – Mayor Enright reported on the passing of Mrs. Fletcher and made a recommendation to give the Fletcher family as much time as necessary to allow them to remove Mrs. Fletcher’s personal affects. Security was discussed and it was agreed that Borough Attorney Raffetto would coordinate with Mrs. Fletcher’s attorney, Michael Rubino, to ensure that the Borough’s interests were protected and to ensure that the Fletcher family is given ample time to fully vacate the property.
7. COUNCIL COMMITTEE REPORTS:
· Councilman Brennan – Councilman Brennan reported that it had been several months since the upgrade to the content of the website and asked the Governing Body if they would like him to get more aggressive with the functionality of the website. Mayor Enright asked what Councilman Brennan was considering. Councilman Brennan noted that with an update to the software the Borough could conduct public surveys as well as facilitate enhanced interaction between residents and the administrative offices. Councilman Brennan noted that a software upgrade would allow for a more modern presentation. Mayor Enright asked Councilman Brennan to obtain some estimates.
· Councilwoman Cindea – Councilwoman Cindea reported that she had met with CFO Lapp who reported that our Utility funds are low, perhaps partially due to a rather rainy summer. Mayor Enright suggested that it's not rain but faulty MTUs and the inability to accurately bill customers. Councilwoman Cindea reiterated that next year we would only need to budget for the interest on the bond. In 2011, bonds will mature.
· Councilwoman Crippen – Councilwoman Crippen reiterated that she will keep the Governing Body informed on the progress of the Code Book project. Councilman Brennan asked Councilwoman Crippen to report on a recent environmental meeting regarding Wreck Pond. Councilwoman Crippen reported that the only thing determined was that there was an interest in exploring ideas further. Councilman McLean, who also attended the meeting, interjected that the four towns in attendance agreed there was interest in creating "something" not necessarily a “commission”. No additional meeting has been scheduled.
· Councilwoman Kegelman – Councilwoman Kegelman reminded the Governing Body of the purchase authorizations presented at the last meeting and reported on various activities that have taken place since then including meetings of Councilwoman Cindea, Acting Chief Petriken and Councilwoman Kegelman. Councilwoman Kegelman reported that they toured the facilities and announced that Acting Chief Petriken was available to tour members of the public through the administrative office and police department tonight to see the current conditions of the premises. Councilman Brennan commented that he did not prepare the purchase authorizations and understood that there need to be improvements to the floors, ceilings and walls as well as the purchase of equipment. Councilman Brennan suggested that using a state contractor for the purchase of furniture is fine but suggested that we should get three quotes for the other work (ceilings, painting, flooring, etc.). Mayor Enright noted that she had asked Public Works if they could do the labor associated with painting and ceiling tiles and they agreed. Mayor Enright also reiterated that these expenses were covered in the 2007 Ordinance. Councilman Brennan and Councilwoman Kegelman agreed that the Police Department is in need of an upgrade. Councilwoman Kegelman suggested that the Governing Body consider using some of the Cushman money for the Police Department, dispatch office and administrative offices. Councilwoman Kegelman handed out a proposal that was previously presented regarding upgrades to the front office and asked the Governing Body to consider giving support to both an upgrade for the police department and the front office. Councilman Brennan strongly objected to Councilwoman Kegelman’s offering an opinion on the front office upgrade given that this falls within the purview of the Buildings and Grounds Committee. Councilman Brennan further noted that an upgrade to the administrative office was considered back in February at which time he was very clear on his opinion that nothing needed to be done to the administrative office with the exception of a fresh coat of paint. Councilwoman Cindea commented on her concerns with the purchase authorizations and why she felt there was a need for further analysis. Councilwoman Kegelman agreed that they would continue to review the best space utilization of the Police Department space including the dispatch window. Councilwoman Kegelman asked Acting Chief Petriken to give an update on the police car graphic changes and updates to the uniforms; Acting Chief Petriken did so.
· None
· Councilman Maccanico - None
· Councilman McLean – Councilman McLean reported that a representative from Sensus will be in next week to work on the faulty MTUs issues. Councilman McLean reported that the CFO, Mr. Herner and the Tax Collector are working well together to correct the problem. Mayor Enright expressed concern that the process is moving too slowly.
8. FIRST VOICE OF THE PUBLIC – ANY BUSINESS
· Mr. Joseph Hodl, Beverly Avenue – Mr. Hodl asked if anyone could report on the start date for the Beverly Avenue improvement. Captain Petriken reported that construction will start approximately October 5, 2009. Captain Petriken reported that all residents will be notified by the construction company as to when work will begin.
FIRST VOICE OF THE PUBLIC CLOSED BY MCLEAN/CINDEA AT 8:48 PM; ALL
9. UNFINISHED BUSINESS:
· COAH Housing Liaison – Pending Borough Administrator
· NJAR Letter – February 17, 2009 – Open House Signs – Legislation and Grants Committee
· Clerk instructed to remove this item from the Unfinished Business
· Mount Laurel Subcommittee—Development Fee Ordinance Review—Governing Body
10. NEW BUSINESS
CONSENT AGENDA
· Resolutions
o #140-2009 IMPLEMENTING CORRECTIVE ACTION PLAN IN CONNECTION WITH THE 2008 AUDIT
o #141-2009 AUTHORIZING AN OPEN PUBLIC RECORDS – RECORDS INFORMATION MANAGEMENT SHARED SERVICES AGREEMENT WITH THE COUNTY OF MONMOUTH
o #142-2009 CANCELLATION OF EXPIRED GRANT FUND APPROPRIATED RESERVES AND ACCOUNTS RECEIVABLES
o #143-2009 REFUNDING DUPLICATE TAX PAYMENTS
o #144-2009 MOVE TAX OVERPAYMENT
o #145-2009 APPOINTING CROSSING GUARD
o #146-2009 ACCEPTING RESIGNATION OF CHIEF MARK STEETS
o #147-2009 NOTICE OF NON-RENEWAL TO THE MIDDLESEX COUNTY JOINT INSURANCE FUND
· Communications
o Monthly Court Report – August, 2009 – Receive and File
o Monthly Police Report – August, 2009 – Receive and File
· Licenses and Permits
o Raffle License - #37-2009 – Garden Club Holly Club of Sea Girt – November 5, 2009 – Spring Lake Golf Club – 12:00 PM - 3:00 PM – Gift Raffle
o Raffle License - #38-2009 – St. Vincent Academy Alumnae Association – October 24, 2009 – Spring Lake Golf Club – 11:00 AM – 3:00 PM – On Premise 50/50
o Raffle License - #39-2009 – PTA Spring Lake Heights – October 17, 2009 - 1110 Route 71, Spring Lake Heights – 11:00 AM – 3:00 PM – On Premise 50/50
o Raffle License - #40-2009 – Visiting Nurse Association of Central Jersey – December 5, 2009 – Spring Lake Golf Club – 8:00 PM – Off Premise 50/50
MOVED / SECONDED / AYES / NAYS / ABSENT / ABSTA
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N / COMMENTS: Motion to approve the Consent Agenda, as listed.
MR. BRENNAN / X
MS. CINDEA / X / X
MS. CRIPPEN / X
MS. KEGELMAN / X
MR. MACCANICO / X
MR. MCLEAN / X / X
MAYOR ENRIGHT
10. SECOND VOICE OF THE PUBLIC – NEW BUSINESS ONLY
· Mr. Dick Button, 613 Ocean Road – Mr. Button noted that the Community Center continues to be very dirty. Asked if the outside cleaning service was given a list of things to be done. Mr. Button suggested that there should be follow-up; that food should not be left out. Mayor Enright reported that she had looked at the Community Center and had also spoken to Mr. Herner. She agreed to continue to look into the cleanliness of the Community Center.
· Mr. John Lewis, 574 Prospect Avenue – Mr. Lewis asked if the Governing Body could make people aware that anyone can vote absentee. Mayor Enright reported that we have the Mail-in Ballots available at Borough Hall.
· Ms. Evelyn Condello, 809 Park Avenue – Ms. Condello reported that there are a lot of things that need to be done at the Community Center including the need for lids for the garbage cans and a better supply of paper products. Councilman Brennan asked if the garbage was being picked up more frequently. Ms. Condello asked for clarification of the grants associated with Resolution #142-2009. Mayor Enright addressed. Ms. Condello suggested that we should try to use the grant money. Ms. Condello asked if we reached out to other towns that may be in the same situation in order to participate in a bulk purchase. Councilman Maccanico agreed to research this. Ms. Condello asked Attorney Raffetto about utilities related to gated communities; Mr. Raffetto agreed to review it with Ms. Condello after the meeting.
SECOND VOICE CLOSED AT 8:58 PM
11. FINANCIAL RESOLUTIONS:
PURCHASE AUTHORIZATIONS
· NONE
MOTION MOVE BILLS TO THE FINANCE COMMITTEE
MOVED / SECONDED / AYES / NAYS / ABSENT / ABSTA
I
N / COMMENTS: Motion to approve as amended with reduction to Sea Girt Medical bill due to an error.
MR. BRENNAN / X
MS. CINDEA / X / X
MS. CRIPPEN / X
MS. KEGELMAN / X / X
MR. MACCANICO / X
MR. MCLEAN / X
MAYOR ENRIGHT
MOTION - DRAW VOUCHER WARRANTS
TA
I
N / COMMENTS:
MR. BRENNAN / X
MS. CINDEA / X / X
MS. CRIPPEN / X
MS. KEGELMAN / X / X
MR. MACCANICO / X
MR. MCLEAN / X
MAYOR ENRIGHT
12. ADJOURNMENT:
ON MOTION BY: CINDEA/MCLEAN AT 9:01PM; ALL YES
SIGNED:
KATHLEEN M. CAPRISTO
DEPUTY MUNICIPAL CLERK