Summer Camp booking form
West Waterford Hunt Branch of the Irish Pony Club
At Fort William Estate, Glencairn
From 3rd to 7th July 2017
By kind permission of the Evans Bevan Family
Camp week for most our members is the highlight of their summer (many would say the highlight of their year) – They really enjoy it so much, and learn a lot at the same time. The success of Camp Week is very much dependent on having everything right for the members, and for that reason parents’ participation in camp week is vital.
All parents of Children attending Camp are expected to commit time to help with camp set up on Friday 30th June (7pm - 9:30pm) and for a minimum of one half day during the week of camp.
There are many areas for set up; fencing arenas, making stables with gates, unloading show jumps and making matching jumps, setting up two cross-country courses. Not all of this is done on the Friday evening and offers of help are much appreciated.
We will have a BBQ on Wednesday evening at approx 5:30pm and a presentation Friday afternoon the end of camp. At the end of the week, all parents are again expected to help in taking down camp, and tidying up so that we leave Fortwilliam in the same or improved state as we found it. The gates have to be loaded onto trailers and sheds swept out before departure.
In returning an application form for your child to attend camp week, you are agreeing to participate as set out above.
Child’s Details: Name of child: ______
Irish Pony Club Tests attained: ______
Has the child any medical conditions that we should be aware of, e.g. asthma, haemophilia, etc.?
□ No □ Yes If yes, which? ______
Or contact the DC directly to discuss in confidence
A variety of photographs will be taken during the week, if this is a problem please speak directly to the DC.
Camp Qualification: Please list 3 paid rallies the child has attended this year in order to qualify for camp: (Please note that for new members and those who joined last year a tack rally is also required.) If a member has been unable to attend the required number of rallies and would like to go to camp, please discuss options with the DC.
1. Rally: ______Date: ______Venue: ______
2. Rally: ______Date: ______Venue: ______
3. Rally: ______Date: ______Venue: ______
4.Tack Rally if applicable: ______Date: ______Venue:______
Pony’s/Horse’s Details: Passport name of pony: ______
Equine Herd Number______
Age of pony: ______Height of pony: ______
Has your pony any vices or problems such as e.g. crib biting, wind sucking, weaving, stable walking?
□ No □ Yes If yes, which? ______
At instructors discretion
Do you give permission for your child to ride other ponies? □ Yes □ No
Do you give permission for your child’s pony to be ridden by other riders? □ Yes □ No
Please fill in this application form and send it with the full camp fee of €150 per child to: Sharon Flavin, 22 North Main Street, Youghal Co. Cork. We will not accept applications for camp without full payment, please enclose money or a printed receipt of payment from our on line payment system. Closing date for camp applications is Friday, 25th June.
Please note that members are to keep to the Irish Pony Club Code of Conduct (the one you signed when your child joined this year) and the Irish Pony Club Dress Code during camp week.
Tack inspections will be done before riding. If on Monday morning your child is told that his/her tack is not in order, we expect you to deal with the issue. Your child will not be allowed to ride with unsafe tack and other issues (e.g. cleanliness). Issues that have been highlighted to you or your child and are not dealt with appropriately will lead to your child not being allowed to ride with the same tack again.
Camp is a very exciting time; we ask members and parents to be vigilant in assessing their own ponies and horses. If your animal is very excited it may be beneficial to give it a lunge first thing in the morning, before riding. Please feel free to discuss with your instructor or ask for help. Also, the instructors will need assistance at times so please be ready and willing to help.
A briefing will take place on the first morning of camp ponies /horses can be left un- tacked until after briefing on the first morning.
I herewith give the permission for my son/daughter ______to attend the West Waterford Hunt Branch of the Irish Pony Club’s summer camp 2015
My/our preferred day(s) for helping at camp is/are: ______
(Please also indicate whether morning or afternoon would suit you better.)
______Parent’s Signature ______Parent’s Signature