SUBMISSIONOVERVIEW

SUBMISSIONDEADLINE

E-mailby Wednesday, February 10th, 2016

E-MAILSUBMISSIONSTO:

Subject:SecretaryContest

BodyText: Identify level ofrecognition

and listattachments

CC:Copyyourself

1.TheSecretaryContestisadistrictcontest.Eligibleapplicantsmustcompletetheapplication,asexplainedintheguidelines,andsubmit ittotheCNH ContestArchiveforjudging.AtDistrictConvention2016,Distinguishedcontestwinners willbeannounced.

2.ReadtheSecretaryContestguidelines.

3.Filloutthe “Officer Checklist”if you plan toapplyfor this award.

4.Ifyouplanonapplyingfor Outstanding or DistinguishedSecretary,youmustdevelopanE-Portfoliothatconsistsofacoverpage,OfficerChecklist,NominationForm,supportingdocumentation.

5.E-mailthe“OfficerChecklist”ORE-PortfoliototheCNHContestArchive

().SubmissionsmustbereceivedbyWednesday, February 10th, 2016

SECRETARYCONTESTGUIDELINES

RULESGOVERNINGTHECNHKEYCLUBSECRETARYAWARD

TheCNHKeyClubSecretaryAwardshallproviderecognitiontoSecretarieswhohaveprovidedcommendableservicetoothers.

(1)E-Signatures:Thisapplicationrequireselectronicsignatures(E-Signatures)bytheapplicantandthe FacultyorKiwanisAdvisor.E-Signaturesforthisapplicationaredefinedasnamesandcontactinformationprovidedontheform.E-Signaturesrepresentthefactthattheindividualslisted haveapprovedtheapplicationandsupportingdocumentation.Theseindividualsmaybecontactedforfurtherverification.Pleasedonotuse digitalsignatures.

(2)E-Portfolio:Thefinal submissionforthiscontestincludesanE-Portfolio.AnE-Portfolioforthisapplicationisdefinedasonecollectiveportfoliopresentingthebest piecesofdocumentation.ThisE-PortfolioshouldbeasinglePDF thatincludesallmergedinformation. (Programs to use: Microsoft Word and Microsoft Publisher)

(3)SMALLFILESIZES:Applicationsubmissionsshouldhaveasmallfilesize.Thefollowingaretipstomaintainingthis:

  • Includeonlythebestsamplesofdocumentation
  • Compressallphotosandfilesbeforeuse
  • Compressthefinalfile

(4)Suitableawardswillbepresented.

(5)Thedecisionsofthejudgesarefinal.NochangesorrE-judging willtakeplacesafterthejudgesandtheMemberRecognitionChairhavecertified theresults.

(6)LEVEL1:APPRECIATIONrequiresthecompletionandsubmissionofthe Secretary Checklist.At thislevel,theapplicantmaynothave completedalloftherequiredtaskslistedonthechecklistforOutstandingrecognition.

  • SaveasaPDF.LabelthefileAppreciationSecretary_LastNameFirstName

(7)LEVEL2:OUTSTANDINGand LEVEL 3. Distinguished:requiresthecompletionandsubmissionoftheE-Portfolio, which must include the Checklist. At thislevel,theapplicanthastohave completedalloftherequiredtaskslistedonthechecklistforoutstandingrecognition. Level of recognition will be determined by judging.

TherequirementsofthisE-Portfolioare explainedbelow.

  • TheentiresubmissionneedstobegiveninoneE-Portfolio.
  • Itmaynot exceed10MB.
  • Itmaynot exceed54 pagestotal.
  • SaveasaPDF.Label thefile:Secretary_LastNameFirstName
  • AllrequireditemsfortheE-Portfolio arelistedonPage2.

SECRETARYCONTESTGUIDELINES

1.CoverPagePageLimit:1|PersonalCreation,NoFormProvided

a.NameofNominee

b.PositionandTerm

c.HomeClub,Division,andRegion

d.PictureofApplicant

2.NominationFormPageLimit:2

a.NameofNominee

b.HomeClub,ClubNumber,Division,andRegion

c.NameofNominator

d.TableofContents

e.StatementofNomination|WordLimit:1,000

ADIVIDER(Page Limit: 1) is requiredforthesectionslistedbelow (3-10). It should includethefollowinginformation:

a.SectionTitle

b.PersonalReflection:includes assessment ofpersonalgrowth,accomplishments,explanationofsection,listofevidencenot
included within the section,orotherdetailsthatmayassist
judgesindeterminingscoring.

3.Letter(s)ofRecommendationPageLimit:3

a.Theseareusedastestimoniestosupportyouroverall

E-Portfolio.Letterswill portraytheeffortsyousetforthtoservingasaclubSecretary,aswellasthegrowthyoudemonstratedthroughoutthepastyear.

4.SecretaryChecklistPageLimit:1

a.Thechecklistmustbefullycompletedwithallthe

necessaryE-Signaturesandcontactinformation.

5.ProofofAttendancePageLimit:3

a.Thisformdisplayswhatprojectsyou’veattended,how

manyhoursyouhaveservedthroughouttheyear,andatwhatlevelyouserved.

b.Makesurethatthis formiscertifiedbythePresident,Secretary,orAdvisor.

6.ClubDirectoryPageLimit:5

a.Secretariesareresponsibleforthecreationofthe

club’soveralldirectory,aswellassupplementaldirectories.

b.Pleasebesuretoincludethefulldirectoryandanyotherdirectoriesthatwereusedforspecialeventsorcommittees.

7.MonthlyReportFormsPageLimit:10

a.SecretariescompileanExcelReportFormandsubmit

ittotheirrespectiveLt.Governorsonamonthlybasis.

b.Pleasebesuretoincludeatleastonesamplereportfromeachquarter.

Quarter1:April-May-June

Quarter2:July-August-September

Quarter3:October-November-December

Quarter4:January-February-March

8.MinutesPageLimit:10

a.TheSecretary’sdutyistorecordminutesatall

executiveboardandgeneralmeetings.

b.Pleaseincludeatleastonesampleofeachtypeofmeetingminutesfromeachquarter.

Quarter1:April-May-June

Quarter2:July-August-September

Quarter3:October-November-December

Quarter4:January-February-March

9.CommunicationPageLimit:5

a.Thissectionmustfocusonyourcommunicationwith

themembers,club,division,district,andAdvisors.SampleE-mails,letters,andsoforthmaybeutilized.

10.MiscellaneousPageLimit:5

a.Thissectionmayfocusonanyadditional

contributionsyouhavemadeasaclubSecretary.

YourE-Portfoliowillbejudgedonsections1through10.Asawhole,itmustdemonstrateyourknowledgeofGraphicStandards.

CNH District MemberRecognitionCommittee

Questions,Comments,Concerns?

Giselle Kim|MemberRecognitionChair|




Thischecklistmustbecompletedin orderforyoutoberecognizedasAppreciation,Outstanding,orDistinguished.Youwill needatleasttwoindividualstoverifythatyouhavecompletedtheitemsonthechecklist.Theseindividualsmustplacetheirinitialsorprovideyou with permissiontoplacetheirinitialsintheappropriatecolumn.

NOMINEEINFORMATION

NomineeName: Nominated By:

Key Club: Club #:

District: California-Nevada-Hawaii Division: Region:

CHECKLIST

INITIALS / ITEMSANDREQUIREMENTS
ClubStandards
Membership: Paid clubmembershipduesbyDecember1
Service:Providedaminimumof50servicehoursasper KeyClubInternational ConstitutionBy-Laws
ClubStatus: HomeClubisingoodstandingand haspaiddues
WorkAccomplishments
ClubDirectory/Roster:Updated,completed,anddistributedtheclubdirectory/roster
ClubMonthlyReports:Completedaminimumofeight(8)MonthlyReportFormsand submittedformsontimeby the5thof themonthtothe KeyClubLieutenantGovernor,sponsoringKiwanisClub,and homeclub
Records: Recordedand filedminutesofclub generalmeetings
Records: Recordedand filedminutesofclubboardmeetings
ElectionResults:CompletedtheAnnualClubElectionsFormand submittedtheformtothe KeyClubLieutenant Governorand sponsoringKiwanisclub
ClubOfficerInformation: Completedthe onlineclubinformationformforclub officers,Advisors,andmeeting information,madeavailable onthe CNHCyberKey
Attendance
ClubMeetings:Attendedeighty-percent(80%)ofall club generalmeetings
BoardMeetings:Attendedeighty-percent(80%)ofall clubexecutiveboardmeetings
DivisionCouncilMeetings:Attendedaminimumofsix(6)DivisionCouncil Meetings
KiwanisMeetings:Attendedaminimumof one(1)KiwanisDivisionCouncil Meetingsorattendedaminimumof three(3)generalKiwanismeetings
TrainingConference:AttendedtheOfficerTrainingConference orRegion TrainingConference
Secretary Workshop:AttendedtheSecretaryWorkshopatDistrictConvention,International Convention,Officer TrainingConference,or Region TrainingConference

CERTIFICATIONOFORIGINALITY

Thiscertifiesthatwe, theundersigned,verify thecompletionoftheaforementionedrequirementsby theindividualnamedon thisapplication.Allappropriatecriteriahavebeenidentifiedonthisform.

Identifiedrequirementsmust bemet inordertobeeligibleforthisrecognition. Itisalsounderstoodthatthedecisionsofthejudgesarefinalandno changes,alterationorre-judgingwilltakeplaceafterthejudgesandtheMemberRecognitionChairhavecertifiedtheresults. NOTE:Allnames,initialsandcontactinformationareONLYrequiredifusedasverification.REMEMBER:Theremustbeat least2 outof4peopleverifyingtaskcompletion.SignaturesfromtheschoolrepresentativeandtheKiwanisclubrepresentativemaynotbebythesameperson.

*Youmayonlyincludethosewhoareverifyingcompletionof thechecklistitems.*

INITIALS / POSITION / E-Signature / E-MAIL / PHONEW/ AREACODE
FacultyAdvisor
KiwanisAdvisor
KeyClubLt.Governor
KiwanisLt.Governor

NomineeName: Nominated By:

Key Club: Club #:

District: California-Nevada-Hawaii Division: Region:

TABLEOFCONTENTS

CompletetheTableofContentsbylistingthedifferentfocusareasineachapplicationitem,andbyaddingthepagenumberforwhichthelistedsectionsbegin.Thisshouldalsohelpyouplacetheitemsinthecorrectorder.

ITEM / FOCUSAREAS / START PAGE
CoverPage / 1
NominationForm / 2
Section3 / Letter(s)ofRecommendation
Section4 / SecretaryChecklist
Section5 / ProofofAttendance
Section6 / ClubDirectory
Section7 / MonthlyReportForms
Section8 / Minutes
Section9 / Communication
Section10 / Miscellaneous

STATEMENTOFNOMINATION

WhyshouldthisSecretaryberecognized?WordLimit:1,000

NomineeName: Nominated By:

Key Club: Club #:

District: California-Nevada-Hawaii Division: Region:

CERTIFICATION

TheE-SignerhastobeyourclubPresidentorFaculty/KiwanisAdvisor. Secretariesmaynot signoff ontheir ownforms.

E-Signature: : E-Signer’s E-mail: E-Signer’s Position: : E-Signer’s Phone Number: :

ATTENDANCE

Project, Activity, Event / Date / Level of Activity / Service Hours
Club / Division / District / International
1.
2.
3.
4.
5.
6.
7.
8.
9.
10 .
11.
12.
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15.
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17.
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21.
22.
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28.
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30.
31.
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35.
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40.

Total Service Hours: