Parkway Towers
BoardofDirectors MeetingMinutes
March 28, 2017
Owners Present: Jim McTiernan, 1101; Debra Hamon, 906; Homer Gallan, 1208; Paul Winner, 401; John Thomas, 1407; Phil O'Brien, 202 and 1106; Bob Simon, 504; Joseph Page, 207; Bryant Franz, 701; Lisa Sullivan, 605-07; Joanna Sullivan, 601; Susan Eliya, 301; John Barefield, 801. Renter: Roger Radke, 204
1. Call to Order -- 7:00 p.m. by Glenn Mottau,President.
Board Members Present: Branislav Strizak, Vice President; Robert Boczkiewicz, Secretary; Jill Hrobsky, Director-at-Large
Absent: Jeff Teter, Treasurer
Roberta Seligof Weststar Management Co., off-site manager assigned to PWT.Cathe Mitchell, on-site manager.
2. HVAC Project Report
Ms. Hrobsky said engineering firm EVStudio was moving closer to finishing its design work of a possible project for additional renovation of the HVAC system. She said Ms. Selig had reached out to two financial institutions that might offer a loan to our HOA. Mr. McTiernan said Treasurer Teter hasstated more than once that our HOA is not getting a loan.Mr. Mottau said it is not ruled out. Mr. McTiernan saidit would bemuch smarter toimpose a special assessment as a means of financing. Mr. Boczkiewicz said that it may not be possible to obtain a loan because the two financial institutions had said in the past that they would require our monthly dues to be increased by approximately 85% and also would require approval, in a vote of owners, of a very high percentage of the owners before they would make a loan toour HOA. He said the amount owners would pay if there is a loan to our HOA (rather than a special assessment)would be much greater because of the added cost of interest that financial institutions would charge. Mr. Gallan, Ms. Hrobsky, Mr. Page and Mr. Mottau made comments about what might be the scope of the possible HVAC renovation. Mr. Mottau said the scope cannot be determined until the engineering design is finished. Ms. Eliyasaid the wording on an official Board notice about the possible project and a possible special assessment needs to be revised. Ms. Hrobsky and Mr. Mottau responded.
3. ApprovalofFebruary Board Meeting Minutes.
Approved by unanimous vote.
4. Review of Current Financials
a. Financials for the period endingFeb. 28, 2017
No oral report was given due to absence of Treasurer Teter.
5. Unfinished Business
a. Pool Update
Ms. Seligstated she is seeking bids for repairs. Mr. Mottau stated (asstated at previous meetings) that the pool is leaking.
b. Panel Repair - Bids
Ms. Selig stated that our Association's attorney had reviewed bids submitted to this point. Ms. Selig stated she is in the process of obtaining more bids. (This is for an exterior panel on the north side of our building that has come loose.)
c. Unit 104 Bathroom Remodel
Ms. Selig stated she has obtained bids for remodel of the bathroom of Unit 104. The unit is owned by our Association and is leased to tenants to obtain rental income for our HOA. The Board unanimously approved a bid in the amount of $3,950 from Do All Services company, subject to our HOA's attorney reviewing the company's proposed contract. Mr. Boczkiewicz pointed out that in our 2017 Budget the category for expenses related to Unit 104 and Unit 105is set at$1,500. (Unit 105 also is owned by ourHOA and also is leased to tenants to obtain rental income for our HOA). He said expenditures this year for 104 and 105 which exceed $1,500 will reduce the amount available to be spent from other items in the budget.
6. New Business
a. Dumbbells for Exercise Room
Mr. Strizak stated he had found a dumbbell set on sale at Costco for $120. The Board unanimously approved the purchase. (Subsequently, Mr. Strizak reported that the set no longer was available.)
b. Tree & Landscape - Bid from Sprinkler Solutions& Landscape Company
Mr. Mottau stated that this pertains to improving the appearance of the garden area in front of our building. He said Ms. Solzan, Unit 1106-08, has offered to work with other volunteers to plant new plants. Ms. Mitchell stated that the only way to water trees along Hale Parkway(which our HOA planted approximately four years ago) was by hand.(The trees apparently died.) There was discussion about what to put in the garden area this season. The Board unanimously approved the sprinkler repair portion of the bid: $250. Mr. Mottau said if residents don't volunteer to clean up and plant the garden, our HOA will have to hire someone to do it.
c. Additional items from the Board
Mr. Mottau stated that he had obtained an offer to remove the old boiler at a cost of $7,000. He said it does not need to be done in the near future.He said a lot of things need to be done to improve our 50-year-old building. He said$200,000 will be needed at some point in the futurefor cosmetic improvements. He said he was thinking of the possibility of a special assessment in the range of $3,000-$5,000 per unit as the means of financing those types of improvements. He said owners would recoup that amount and even more when they sell their units, due to increased value from the improvements.
Mr. Mottau said once again (as has occurredevery year for numerous years) there are leaks from the ceiling of the garage, some of which are leaking water onto vehicles parked below the locations of the leaks. Ms. Mitchell said she maintains from year-to-year a map showing where the ceiling leaks are occurring. Ms. Selig said she has contacted Brown Bros. company (which did repairs and maintenance for the past several years to the parking deck, which is where the waterleaks originate when there is rain or melting snow).She said the most recent work done by the company had a one-year warranty.
7.Homeowners Open Forum
Mr. Page stated that he rents a space in theVisitor Parking lot, but unauthorized vehicles sometimes parkin the space he rents. Ms. Mitchellcommented onthe problem. Mr. Stirzak said he, too, rents a space in the lot. He said he sometimes sees vehicles parked for days in the lot. Ms. Mitchell said the concrete blocks at each space could be stenciled to show thata space is reserved. Mr. Mottau said an upright sign could be installed showing that a space is reserved.
Mr. Page asked if consideration has been given to cleaning the exterior of the building. He said a water spigot on the north side of the building sometimes is used by residents to wash their cars. Ms. Selig said that shouldnot be done because of the additional use of water. Mr. Mottau said it will have to be discussed.
Mr. Strizak said he smells marijuana on the 10th Floor. Mr. Boczkiewicz read a 2015 memo from our HOA's attorney stating that marijuana odors could be dealt with if the Board enacted a Rule and Regulation regarding nuisances in our building.
Mr. Strizak gave an update report abouthow well somewashing machines in our building are functioning
8. Building Manager's Report
Ms. Mitchell stated that earlier in the day a search had occurred for the location of leaks that were dripping into Unit 103. She said leaking domestic water and sewage was located.
She said our maintenance man has cleaned the bricks on the exterior walls along the walkway from the south parking deck to the south entrance door. She said she wants to obtain better lighting for the walkway and to have the doors painted, all part of the goal to improve the appearance of that area.
9. Association Managers Report
Ms. Selig said the company from which our Association buys its natural gas will lock in a purchase rate when rates are more favorable.
10.Adjournment. 8:17