March 26, 2015 Board of Trustees Retreat

Board of Trustees of John Wood Community College

Counties of Adams, Pike, Hancock, Calhoun,

Schuyler, Brown, Morgan, Scott, Cass

And State of Illinois

March 26, 2015

BOARD RETREAT MINUTES

Date: 03.26.15 Board of Trustees Meeting
RE: Board Retreat Meeting Minutes
Location: 1st Farm Credit Services, 54th and State, Quincy IL 62305
Time: 9:00 A.M.
1. Call to Order/Appointment of Assistant Secretary
The 03.26.15 Board of Trustees meeting was called to order at 1st Farm Credit Services at 9:00 a.m. by Mr. James Gay, Board Chair. Mr. Gay appointed Ms. Benz assistant secretary.
2. Roll Call
Mr. Dene Lambkin submitted a formal resignation to the Board of Trustees as of March 18, 2015.
Ms. Benz called roll:
NAME / AYE / NAY / PRESENT / ABSENT
Mr. Terwelp / x
Mr. Lambkin / Resigned
Mr. Hagmeier / x
Mr. Fischer / x
Mrs. Green / x
Mr. Coleman / x
Mr. Sims / x
Mr. Gay / x
Voice Vote
Attendees: Dr. David Schachtsiek, Mr. Cody Baggett, Mr. Josh Welker, Mr. Bill LaTour, Ms. Melanie Lechtenberg, and Ms. Susan Fifer attended the morning session. Mr. James Rapp attended the afternoon session until Board self-evaluation. Mr. Elbe and Ms. Benz were also in attendance.
3. Public Comment
3. 1 No public comment was received.
4. Discussion Items (Board, Cabinet, President)
4.1 FY 15 & 16 Budget - Ms. Fifer distributed information on the estimated revenue and expenditures for FY 15. The College has learned there will be an additional absorption in this year’s budget in the amount of $44,000. Discussion followed a prioritization of spending and investments.
FY16 - Budget development documents for FY16 were shared. Discussion was held on allocation from the state, equalization allocation, projections, tuition, expenses and other revenue. The Board was provided estimates of what different tuition rate increases would generate.
4.2 Strategic Plan - Mr. Welker share the current model developed for the FY16 Strategic Planning processed used this year. This process continues to be improved upon. The Board’s discussed its role in strategic planning. At the fall Board retreat, the Board’s involvement will include the mission and vision review. The FY 16 Strategic Plan has 17 objectives that have been prioritized and are currently being examined for actual cost This year’s strategic planning and FY16 strategic planning did see overlap.
MOTION: A closed session will be necessary to consider the appointment, employment, compensation, discipline, performance, or dismissal of employees; selection of a person to fill a public office; collective negotiating matters; purchase or lease or real property; setting a price for sale or lease of property owned; self-evaluation; practices and procedures or professional ethics; and the sale of securities. No actions will be taken at the retreat.
Moved by: Mr. Coleman
Seconded by:
NAME / AYE / NAY / PRESENT / ABSENT
Mr. Terwelp / x
Vacant position
Mr. Hagmeier / x
Mr. Fischer / x
Mrs. Green / x
Mr. Coleman / x
Mr. Sims / x
Mr. Gay / x
Voice Vote
MOTION: Return to open session
Moved by: Mr. Fischer
Seconded by: Mr. Hagmeier
NAME / AYE / NAY / PRESENT / ABSENT
Mr. Terwelp / x
Vacant position
Mr. Hagmeier / x
Mr. Fischer / x
Mrs. Green / x
Mr. Coleman / x
Mr. Sims / x
Mr. Gay / x
Voice Vote
Lunch
5. Agenda Items (Board, Attorney, President)
MOTION: A closed session will be necessary to consider the appointment, employment, compensation, discipline, performance, or dismissal of employees; selection of a person to fill a public office; collective negotiating matters; purchase or lease or real property; setting a price for sale or lease of property owned; self-evaluation; practices and procedures or professional ethics; and the sale of securities. No actions will be taken at the retreat.
Moved by: Mr. Fischer
Seconded by:
NAME / AYE / NAY / PRESENT / ABSENT
Mr. Terwelp / x
Vacant position
Mr. Hagmeier / x
Mr. Fischer / x
Mrs. Green / x
Mr. Coleman / x
Mr. Sims / x
Mr. Gay / x
Voice Vote
MOTION: Return to open session
Moved by: Mr. Sims
Seconded by:
NAME / AYE / NAY / PRESENT / ABSENT
Mr. Terwelp / x
Mr. Lambkin / Vacant Position
Mr. Hagmeier / x
Mr. Fischer / x
Mrs. Green / x
Mr. Coleman / x
Mr. Sims / x
Mr. Gay / x
Voice Vote
5.2 Presidential Evaluation - The presidential evaluation was discussed. A formal evaluation letter will be presented to Mr. Elbe.
5.3 Board Self-Evaluation - The Board of Trustees completed a self-evaluation form prior to the retreat. A tally of the responses were shared and discussed. Noted items were committee structure and purpose, number of meetings held, and reports.
5.4 Other Related Items
Mr. Sims inquired on investment returns. Discussion followed on the rate and other options of investments.
4. MOTION: Adjourn the March 26, 2015 Board of Trustees retreat meeting.
Moved by: Mr. Hagmeier
Seconded by:
Time: 3:30 p.m.
NAME / AYE / NAY / PRESENT / ABSENT
Mr. Terwelp / x
Vacant position
Mr. Hagmeier / x
Mr. Fischer / x
Mrs. Green / x
Mr. Coleman / x
Mr. Sims / x
Mr. Gay / x
Voice Vote
THE MEETING ADJOURNED.
5. Approval:
Approved the 29th day of April, 2015, at a meeting of the Board of Trustees of Community College District No. 539, meeting at the Student Administrative Center, in the city of Quincy, Illinois at which ______voting members were present, constituting a quorum by a vote of ______ayes and ______nays.
CHAIR:X______SECRETARY:X______

March 26, 2015 Board of Trustees Retreat