MINUTES

BOARD OF TRUSTEES MEETING

OCTOBER 16, 2013

WEDNESDAY, 4:15 P.M.

BOARD MEMBERS PRESENT: Jimmie McCamic, Chairman; Robert M. Baker, Secretary/Treasurer, Tony Werner, Greg Marquart, Leslie Nutting

ALSO PRESENT: Dottie Thomas, Library Director; Bonnie Vavrock, Secretary/Bookkeeper

CALL TO ORDER: Mrs. McCamic called the meeting to order at 4:20 p.m.

MINUTES: Mr. Marquart moved to approve the minutes of the September 11, 2013 board meeting after correcting a typographical error on Page 5. Mr. Werner seconded.

VOTE: Mrs. McCamic YES

Mr. Baker YES

Mr. Werner YES

Mr. Marquart YES

FINANCIAL REPORT: Ms. Thomas said that OCPL received its first check for fiscal year 2013-2014 from the Ohio County Commission for the July tax revenues in the amount of $51,862.06.

Operating account #2 checking $ 2,005.24

Payroll account checking 0

Capital Money Market savings 134,879.24

Operating Money Market savings 371,621.70

Operating CD – Main Street Bank A 102,339.17

Operating CD – Main Street Bank B 102,504.07

Capital CD – First Choice #1 102,878.51

Capital CD – First Choice #2 103,430.02

Operating CD – Progressive Bank 208,919.30

Operating CD – United Bank-A 102,048.47

TOTAL $1,230,625.72

Revenue received: Sept. 2013

County Commission $ 54,943.72 Board of Education 0

State basic grants-in-aid 0

Special grants 0

Fines 1,238.33

BOARD OF TRUSTEES MEETING

MINUTES

OCTOBER 16, 2013

Copying machine fees 471.50

Contributions 289.82

Interest Earned 75.40

Endowment Trust I.E. 2,841.31

Sale of books, catalogs, etc. 199.46

Other: Out of State Patrons –105.35, Operating Sup Cr –33.70, 1,456.61

Bldg Maint Cr – 425.00, Telephone Cr – 182.56,

Adult Prog, Partnership Whg Natl Hertitage, 710.00

TOTAL $ 61,516.15

OPERATING CONTRIBUTIONS

Sandra Imboden – Meeting Room Donation $ 50.00

Anonymous 239.82

TOTAL $ 289.82

INVOICES

Sept. 2013 Operating #2 Account $ 48,844.29

Sept. 2013 Transfer to Payroll 30,952.32

Sept. 2013 EFTPS Deposit 9,710.97

Sept. 2013 ACH Debit (Retirement) 11,521.68

Sept. 2013 Capital Account 5,830.98

Sept. 2013 Oper #2 Void Checks (104.51)

TOTAL $ 106,755.73

WARRANTS

Sept. 2013 Operating #2 Account

Warrants #25862 - #25931 $ 48,844.29

Sept. 2013 Transfer to Payroll 30,952.32

Sept. 2013 EFTPS Deposit 9,710.97

Sept. 2013 ACH Debit (Retirement) 11,521.68

Sept. 2013 Capital Account

Warrants #488 - #490 5,830.98

Sept. 2013 Void Cks (23670, 23976, 24281,

24353, 24357, 25801) (104.51)

TOTAL $ 106,755.73

VERIFICATIONS

Total Operating Balances as of August 2013 $413,054.23

+Sept. 2013 Revenue 61,516.15

-Sept. 2013 Expenditures 106,755.73

SUBTOTAL $367,814.65

BOARD OF TRUSTEES MEETING

MINUTES

OCTOBER 16, 2013

Operating CD Main Street Bank A 102,339.17

Operating CD Main Street Bank B 102,504.07

Capital CD First Choice #1 102,878.51

Capital CD First Choice #2 103,430.02

Operating CD Progressive Bank 208,919.30

Operating CD United Bank - A 102,048.47

CD SUBTOTAL $722,119.54

Capital Balances as of June 2013 140,691.53

TOTAL $1,230,625.72

INVOICES AND WARRANTS

Mr. Marquart moved to approve the Financial Report for the September 11, 2013 board meeting. Mr. Werner seconded.

VOTE: Mrs. McCamic YES

Mr. Baker YES

Mr. Werner YES

Mr. Marquart YES

Mrs. Nutting arrived at the meeting.

PUBLIC INPUT/PRESENTATIONS

There was no public input or correspondence.

DIRECTOR’S REPORT

Ms. Thomas reported on the following:

Bob Weir has finished the doors in the Wheeling Room. She said she thinks they are beautiful and that Mr. Weir did a very nice job. George Fetherling’s books will be moved upstairs to the Wheeing Room.

There was a Legislative Interim Committee C meeting in September. Along with other topics. the committee is charged with studying public library funding in West Virginia. A copy of the chart Public Libraries in West Virginia was distributed. The chart lists the per capita funding of the public libraries based solely on local tax funding. The next meeting will be held October 21. Mr. Baker asked Ms. Thomas if the chart was all tax based. Ms. Thomas said yes, it was funding from the County Commissions, the Boards of Education, and the municipalities.

BOARD OF TRUSTEES MEETING

MINUTES

OCTOBER 16, 2013

Mr. Marquart asked if the $5 per capita from the Library Commission was uniform to all public libraries across the state. Ms. Thomas said yes.

Acorn Tree Service will begin trimming and removing trees on November 5 & 6. Northwood gave permission to use their property to trim trees.

Ms. Thomas said she was invited to a Wheeling Lion’s Club meeting on October 2. She said she attended this meeting and that Ohio County Commissioner, Randy Wharton, was the featured speaker.

The storage room is almost cleaned out and the county clerk gave permission in writing to discard their shelving.

WV Deli held its quarterly meeting on October 15. The member libraries have all agreed to have the downloadable music service entitled Freegal. At the January 2014 meeting, the consortium will consider adding Recorded Books downloadable service that includes an independent film streaming video service and a downloadable magazine service.

Updates to OCPL staff include the resignation of Reference Assistant, Lori Stephenson, and the move of Erin Rothenbuehler, current library clerk/page into that position. Erin will also be doing archive work under the direction of Sean Duffy. Erin's former position will be filled by Jenny Stoltey.

ANNOUNCEMENTS

Ms. Thomas distributed the monthly WesBanco Trust and Investment Report, the monthly Security National Trust Reports, and the Wesbanco 12 quarter rolling average analysis.

An invitation to the 2013 Awesome Author Creative Writing Contest Awards Reception to be held on Monday, November 18 at 7 p.m. was distributed.

OLD BUSINESS

Bob Weir’s final invoice for the cabinet doors in the Wheeling Room was a little more than quoted due to material. Mr. Marquart moved to accept Bob Weir’s final invoice of $724.52. Mr. Werner seconded.

VOTE: Mrs. McCamic YES

Mr. Baker YES

Mr. Werner YES

Mr. Marquart YES

Mrs. Nutting YES

BOARD OF TRUSTEES MEETING

MINUTES

OCTOBER 16, 2013

Marty Maness of Maness Contracting, Inc. recommended a double door instead of a single door going into the proposed archive room. The change order would be an additional $990. Mr. Marquart moved to accept the revised estimate of $8,870.00 for

the Archival Room. Mrs. Nutting seconded.

VOTE: Mrs. McCamic YES

Mr. Baker YES

Mr. Werner YES

Mr. Marquart YES

Mrs. Nutting YES

NEW BUSINESS

RENEWAL OF CAPITAL CERTIFICATE OF DEPOSIT AT FIRST CHOICE AMERICAN CFCU

After discussion, Mrs. Nutting moved to renew the First Choice – Capital #1 CD with a new maturity date of November 17, 2015. Mr. Baker seconded.

VOTE: Mrs. McCamic YES

Mr. Baker YES

Mr. Werner YES

Mr. Marquart YES

Mrs. Nutting YES

REPORT FROM WVLA ANNUAL CONFERENCE

Ms. Thomas, along with Outreach Specialist, Julia Bachmann and Reference Assistant, Dominick Jebbia, attended the WVLA Annual Conference held at Shepherdstown on October 9 through October 11, 2013. Each attended different workshops, including ones on the Affordable Health Care Act and early literacy initiatives in public libraries. Ms. Thomas said that the workshops were excellent. She reported that the Legislative Committee held a meeting during the conference which she attended.

Mr. Baker and Mr. Werner both expressed their disappointment in the appraisal of the furniture and glassware, etc. Mrs. McCamic said we have some knowledge of what it is worth. Mrs. McCamic suggested that everyone look at the appraisal list and discuss it at the next board meeting.

BOARD OF TRUSTEES MEETING

MINUTES

OCTOBER 16, 2013

There being no further business, Mrs. Nutting moved to adjourn the meeting at 6:10 p.m. Mr. Werner seconded.

VOTE: Mrs. McCamic YES

Mr. Baker YES

Mr. Werner YES

Mr. Marquart YES

Mrs. Nutting YES

Respectfully submitted,

Bonnie Vavrock

Secretary/Bookkeeper

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