RECORD OF BOARD PROCEEDINGS

(MINUTES)

Georgetown, Ky., October 2, 20 12

The Scott County Board of Education met at Great Crossing Office Complex at 5:30 o'clock P.M. on the 2nd day of October , 20 12, with the following members present:

(1) Rebecca W. Sams (2) Luther Mason (3) Phyllis Young

(4) Robert H. Conway (5) Dr. Roger Ward

WORK SESSION

(Meeting #16)

1.  CALL TO ORDER: The meeting was called to order by Chair Phyllis Young.

2.  Discuss Agenda Items:

Haley arrived at 5:37

A.  Superintendent Putty passed out a copy of the Tentative Agenda for October 16th Special Board Meeting. Ms. Putty wants to discuss #9 Approve BG#1 for Phase 2 of New Elementary and Architect & Construction Manager Contracts; #10 Approve BG#1 for SCHS: Phase 1 of the Traditional High School and Architect & Construction Manager Contracts; #11 Name of New Elementary School and other items the Board would like to discuss.

B.  Superintendent Putty shared a PowerPoint presentation dealing with facilities. The PowerPoint started in 2005 with the purchase of the Taylor Farm to build a second high school. Master plans and the 2008 schematic drawings approved by the Board at that time indicate the plan to build a second high school. In 2008 the economy went south all over the nation. Superintendent Putty commended the Board on the 2009 Bond Sale for ECS. ECS came in under budget and was ready to open August 2010. In 2010 the Local Planning Committee developed a four-year plan. (LPC Committee of 4 teachers, 4 parents, 4 administrators, 3 community leaders, 1 director of facilities from school system, 1 board member, 1 member of Planning & Zoning and the Superintendent.) The LPC looked at enrollment and capacity of our facilities. The Scott County Schools District Facilities Plan approved by KDE in December 2010 shows the plan of building the new elementary school and then the new high school adjacent to ECS. We must follow the order of Capital Construction priorities of the LPC. We only had enough bonding potential for Phase 1 of new elementary school that will be ready to open August 2013. We are a growing district with over 200 students a year. We have a wonderful school district and a wonderful community. We do not see enrollment decreasing. We have always had a plan but situations change. Our current bonding potential is $14,850,000 as we speak. My proposal is to complete Phase 2 of new elementary school at $8 million. This could leave $6.5 million to start building Phase 1 of a new traditional high school not joining but in close proximity to ECS. We can build in phases to start with 500 students. This 500 plus the 400 or more at ECS would relieve grades 9-12 of 900 students. We will have this proposal to vote on at the October 16, 2012 Special Board Meeting for Phase 2 of elementary and Phase 1 of high school. By approving this proposal on October 16th then we could open the new traditional high school in August 2014 for 500 students. Everything goes through KDE for approval. Our goal is to sell bonds in the first week of June 2013 and occupy building August 2014. This is not a perfect plan but it does have advantages. The disadvantage is that it is not an entire school. Transportation would be a big cost but the new bypass is scheduled to start construction on November 15, 2012 and to be completed August 2014. This will greatly decrease transportation expenses. This is not a perfect plan but we need to move forward. We need to work hand in hand with the Board working with parents and community and work together as a team. Jo Anna Fryman asked to consider trying to get the restricted building fund nickel before starting on the second high school. Ms. Young said she talked to Representative Ryan Quarles about the possibility of adding the nickel. Mr. Harold Jessie asked about GMS being a high school. Mr. Mike Luscher explained the reasons why GMS could not be a high school. Mr. Jessie asked if there are any areas in the school system to save some money. Mr. Zan Rexroat explained the cuts he has had in his department over the last several years and added we already do more with less.

3.  Superintendent Putty gave the Board a list of names that have been suggested to be considered for the new elementary school. Mr. Conway said Scott County historian Ann Bevins wanted him to suggest Elijah Craig Elementary. Ms. Putty handed out packets of information to consider for the name. Dr. Ward likes Choctaw for Indian heritage here. Naming of the new elementary school will be on next agenda.

4.  Ms. Young asked about test scores. Mr. Matt Thompson said the new accountability system embargo has been extended. Superintendent Putty wanted to point out there will be two entirely different assessment structures. We need to make parents aware. We need to get this out to parents that it is the new base line. Be prepared not to be able to compare. Mr. Thompson added we need to forget old system and cannot compare with what we have seen the last few years. Mr. Thompson said he and Mr. Southworth would be glad to sit down and go over this with board members. Superintendent Putty recommends a training session on the new accountability system.

5.  ADJOURNMENT: There being no further business to discuss, it was moved by Mr. Conway and seconded by Dr. Ward that the meeting be adjourned.

Motion carried unanimously.

Chairman, Board of Education

Secretary, Board of Education