SCOTT COUNTY BOARD OF EDUCATION
TENTATIVE AGENDA
Great Crossing Office Complex
June 10, 2014
6:30 p.m.
Regular Board Meeting
(Meeting #19)
1. CALL TO ORDER
2. WELCOME
3. VISION STATEMENT – “we exist to ensure the best education for every student in Scott County Schools and to create a collaborative culture to ensure student learning”.
4. APPROVE AGENDA
5. FINANCIAL STATEMENT
6. APPROVAL OF CURRENT BILLS
7. SPOTLIGHT: Presentation of diplomas to Cardinal Academy students
8. PUBLIC COMMENT
9. PERSONNEL REPORT
10. FIELD TRIP REPORT
11. CONSENT ITEM FOR MINUTES:
A) APPROVAL OF MINUTES FOR SPECIAL BOARD MEETING #17 (6-5-14)
12. CONSENT ITEM FOR FEES:
A) APPROVE FEES FOR ECS STUDENTS TO ATTEND HOSA COMPETITION:
Recommendation: Board approve the implementation a fee not exceeding $600.00 for ECS students participating in the HOSA Competition in Orlando, FL June 24-29, 2014.
13. CONSENT ITEMS FOR DONATIONS:
A) APPROVAL OF CONTRACT WITH SCOTT COUNTY FISCAL COURT: Recommendation: Board approve the school system entering into this contract with the Scott County Fiscal Court for a donation of $1,710.00 to the school system’s DARE program. The funds will be used for instruction and student incentives as related to the DARE program.
B) APPROVE DONATION TO WESTERN ELEMENTARY SCHOOL: Recommendation: Board approve the donation of $250.00 from Jason Smith to Western Elementary School to be used for the Family Resource Back Pack Program.
C) APPROVE DONATION TO WESTERN ELEMENTARY SCHOOL: Recommendation: Board approve the donation of $150.00 from Jason & Christy Smith to Western Elementary School to be used for the Family Resource Back Pack Program.
D) APPROVE DONATION TO WESTERN ELEMENTARY SCHOOL: Recommendation: Board approve the donation of $838.67 from Western Elementary PTA to Western Elementary to be used for Field Day inflatables.
E) APPROVE DONATION TO WESTERN ELEMENTARY SCHOOL: Recommendation: Board approve the donation of $13,417.46 from Western Elementary PTA to Western Elementary to be used for the purchase of 13 Dell computers and accidental care coverage.
F) APPROVE DONATION TO WESTERN ELEMENTARY SCHOOL: Recommendation: Board approve the donation of 700 folders valued at approximately $875.00 from White Greer & Maggard to Western Elementary to be used as classroom communication folders.
G) APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL SOFTBALL TEAM: Recommendation: Board approve the donation of $900.00 from Toyota Motor Manufacturing of Kentucky to the benefit of the Scott County High School Softball team.
H) APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL SOFTBALL TEAM: Recommendation: Board approve the donation of $400.00 from Toyota Motor Manufacturing of Kentucky to the benefit of the Scott County High School Softball team.
I) APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL SOFTBALL TEAM: Recommendation: Board approve the donation of $300.00 from Toyota Motor Manufacturing of Kentucky to the benefit of the Scott County High School Softball team.
J) APPROVE DONATION TO WESTERN ELEMENTARY SCHOOL: Recommendation: Board approve the donation of 2 red and black recycled benches valued at approximately $450.00 from Western Elementary School PTA to the benefit of the Western Elementary School students and staff.
K) APPROVE DONATION TO ELKHORN CROSSING SCHOOL: Recommendation: Board approve donation of $350.00 from Fran Bevins the benefit of Elkhorn Crossing School’s VEX World Competition field trip.
L) APPROVE DONATION TO ELKHORN CROSSING SCHOOL: Recommendation: Board approve donation of $125.00 from John Cains the benefit of Elkhorn Crossing School’s VEX World Competition field trip.
M) APPROVE DONATION TO ELKHORN CROSSING SCHOOL: Recommendation: Board approve donation of $350.00 from Melissa Jefferies the benefit of Elkhorn Crossing School’s VEX World Competition field trip.
N) APPROVE DONATION TO ELKHORN CROSSING SCHOOL: Recommendation: Board approve donation of $350.00 from Kent & Tricia Ubellacker the benefit of Elkhorn Crossing School’s VEX World Competition field trip.
14. CONSENT ITEMS FOR FUNDRAISERS:
A) APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL ATHLETICS: Recommendation: Board approve the Coupon Book fundraiser during the 14-15 school year for the benefit of the Scott County High School Athletics.
B) APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL CHEER TEAM: Recommendation: Board approve the Scott County Fair Concessions fundraiser June 24-28, 2014 for the benefit of the Scott County High School Cheer team.
C) APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL CHEER TEAM: Recommendation: Board approve the Mini-Cardinals Cheer Camp fundraiser during July 2014 for the benefit of the Scott County High School Cheer team.
D) APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL CHEER TEAM: Recommendation: Board approve the Car Wash fundraiser during June & July, 2014 for the benefit of the Scott County High School Cheer team.
E) APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL CHEER TEAM: Recommendation: Board approve the Movie Night fundraiser during June 2014 for the benefit of the Scott County High School Cheer team.
F) APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL CHEER TEAM: Recommendation: Board approve the Golf Scramble fundraiser during July 2014 for the benefit of the Scott County High School Cheer team.
G) APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL CHEER TEAM: Recommendation: Board approve the Nascar concessions fundraiser during July 2014 for the benefit of the Scott County High School Cheer team.
H) APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL VOLLEYBALL TEAM: Recommendation: Board approve the Car Wash fundraiser during June 21, 2014 for the benefit of the Scott County High School Volleyball team.
I) APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL VOLLEYBALL TEAM: Recommendation: Board approve the Serve-a-thon fundraiser during July and/or August 2014 (dates are TBD) for the benefit of the Scott County High School Volleyball team.
J) APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL BOYS GOLF TEAM: Recommendation: Board approve the Golf Scramble fundraiser during June 2014 for the benefit of the Scott County High School Boy’s Golf team.
K) APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL VOLLEYBALL TEAM: Recommendation: Board approve the Zaxby’s Team Night fundraiser on June 12, July 10, and August 14, 2014 for the benefit of the Scott County High School Volleyball team.
L) APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL ATHELETIC DEPARTMENT: Recommendation: Board approve the Toyota Classic Tournament fundraiser on January 21-24, 2014 for the benefit of Scott County High School Athletic Department.
M) APPROVE FUNDRAISER FOR SCOTT COUNTY HIGH SCHOOL ATHLETIC DEPARTMENT: Recommendation: Board approve the Friends and Family Letters fundraiser during the 14-15 school year for the benefit of the Scott County High School Athletics.
15. CONSENT ITEMS FOR GRANTS:
A) Approval for Applying for School Climate Transformation Grant: Recommendation: Approve Scott County Schools applying for the School Climate Transformation Grant from the USDOE as a part of the CKEC application, as a separate LEA, or both.
16. CONSENT ITEM FOR SURPLUS:
A) DECLARE ASSETS TO BE SURPLUS: Recommendation: Board declare listed assets as surplus goods and approve the sale or disposal of these units.
B) DECLARE ASSETS TO BE SURPLUS: Recommendation: Board declare listed assets as surplus goods and approve the sale or disposal of these units.
17. APPROVE GENERAL FUNDS FOR 2014 SUMMER MAINTENANCE PROJECTS: RECOMMENDATION: Board approve the Director of Finance to transfer $310,005.00 general funds to a maintenance account;
Authorize the Maintenance Department to complete the following projects to the extent funds are available:
· Remove three barns
· Replace Anne Mason fire enunciation panel
· Truckload of playground chips
· 12 replacement HVAC units for Scott County High School
· Safety signage
· New PA system for Northern Elementary School
· Replacement maintenance vehicles
· Four replacement HVAC units for Central Office
· 9th Grade blinds
· Backflow tester
· Truckload of mulch
· Seal Western Elementary School exterior block
· Door buzzer/electric locks for 9 schools
· 9th Grade gym air conditioning;
· Step Repair; and
Authorize the Board designee, Superintendent Putty, Maintenance Director Rexroat or Facilities Director Luscher, to execute the procurement documents necessary for each of the projects.
18. APPROVE BG # 1 FOR EASTERN ELEMENTARY ROOF RENOVATIONS: RECOMMENDATION: Board approve the BG # 1, in the amount of $329,958.00 FY14 capital outlay funds for the roof renovations to Eastern Elementary school;
Authorize the Board’s designee to execute the price-contract procurement agreement to initiate the project upon approval from KDE; and
Authorize the Board’s designee to execute any other documentation to ensure completion of the project.
19. APPROVE BG # 1 FOR GARTH ELEMENTARY SCHOOL - ROOF RENOVATIONS: RECOMMENDATION: Board approve the BG # 1, in the amount of $78,492.00 FY14 capital outlay funds for the roof renovations to Garth Elementary school;
Authorize the Board’s designee to execute the price-contract procurement agreement to initiate the project upon approval from KDE; and
Authorize the Board’s designee to execute any other documentation to ensure completion of the project.
20. APPROVE DISTRICT FACILITY PLAN AND NAME HEARING OFFICER: Recommendation: Recommendation: Board approve the District Facility Plan presented to it from the Scott County Schools Local Planning Committee, with a unanimous approval, and name Tim Eaton as the Hearing Officer to complete the State’s hearing procedure.
21. APPROVE CHANGE ORDER FOR NEW LEMONS MILL ELEMENTARY: RECOMMENDATION: Board approve the following change order(s) and amount(s). Authorize the Board designee to execute the change order(s) less than $25,000 for submission to the Kentucky Department of Education which do not require prior approval, or submit the proposed change order(s) in excess of $25,000 to KDE for their review and approval and execute the change order(s) upon receipt of the KDE approval.
CO#Bid Pkg.Contractor Amount
97 095-01 OK Interiors ($13,000.00)
22. APPROVE CHANGE ORDER FOR NEW LEMONS MILL ELEMENTARY – PHASE II: RECOMMENDATION: Board approve the following change order(s) and amount(s). Authorize the Board designee to execute the change order(s) less than $25,000 for submission to the Kentucky Department of Education which do not require prior approval, or submit the proposed change order(s) in excess of $25,000 to KDE for their review and approval and execute the change order(s) upon receipt of the KDE approval.
CO# Bid Pkg. Contractor Amount
14 040-02(PO)W T Congleton ($1,968.15)
23. APPROVE BG# 4 FORMS – LEMONS MILL ELEMENTARY SCHOOL – ADDITION: RECOMMENDATION: Board approve the BG# 4 form(s) for the following bid packages, authorizing the Board’s designee to execute the documents and submitting them to the Kentucky Department of Education for final approval and authorize final payment(s):
Bid PkgDescription Contractor Total Contract Amount
040Masonry Mason Structure $ 577,894.35
050Structural Steel Intech Contracting, Inc. $ 286,000.00
095Acoustical Panel Ceilings Bennett’s Carpets $ 86,250.00
099 PaintingBastin Painting $ 69,909.00
230Temperature ControlsInnerSpace Strategies $ 93,200.00
270CommunicationsNewtech Systems, Inc. $ 281,225.65
24. APPROVE CARRY-OVER OF UNENCUMBERED SCHOOL ALLOCATIONS: Recommendation: Board approve carry-over of unencumbered school allocations as of June 30, 2014 to be used for the individual school projects as outlined.
25. APPROVE NON-RESTRICTED INDIRECT COST RATE: Recommendation: Board approve the Non-Restricted Indirect Cost Rate of 11.75% and Restricted Indirect Cost Rate of 1.587% for the period ending June 30, 2014.
26. APPROVE ACTIVITY FUND BUDGETS FOR FY2015: Recommendation: Board approve Activity Fund Budgets FY 2015 as submitted.
27. APPROVE COMMITTED FUNDS IN ACCORDANCE WITH GASB 54 REPORTING REQUIREMENTS: Recommendation: Board approve the following categories as “Committed Funds” in accordance with the GASB 54 reporting requirement, with the actual balance of each to be established at the July meeting of the Board and designate the Superintendent and the Director of Business & Finance the authority to classify amounts as “Assigned Fund Balance”:
· SBDM – Carry-Over Funds· Vocational Funds
· Sick Leave
· Textbook Purchases
· Future Personnel Costs
· Internal Service Account / · Occupational License Tax Refunds
· KSBIT Insurance Assessment
· “KETS” Match
· Buses
· Maintenance
28. APPROVE FY14 KETS SECOND OFFER OF ASSISTANCE: Recommendation: Board accept the FY 2014 KETS offer of assistance in the amount of $46,079 to be matched equally by the Board of Education and authorize the Superintendent or her designee to make required budgetary entries and sign agreements as required with the School Facilities Construction Commission.
29. APPROVE ATHLETIC AND STUDENT ACCIDENT INSURANCE FOR 2014-15
30. APPROVAL OF REVISED 2014-2015 sCOTT COUNTY CERTIFIED EVALUATION PLAN: Recommendation: Approve Minor Revisions to the 2014-2015 Certified Evaluation Plan based on Feedback from KDE.
31. APPROVE PAY DATE SCHEDULE AND ACCOUNTS PAYABLE SCHEDULE FOR 2014-2015 SCHOOL YEAR: Recommendation: Board approve the Pay Date Schedule and the Accounts Payable Schedule for Fiscal Year 2015 as presented.
32. APPROVE fy15 cERTIFIED SALARY SCHEDULE: Recommendation: Board approve the Certified Salary Schedule for Fiscal Year 2015 as presented.
33. APPROVE FY15 CLASSIFIED SALARY SCHEDULE: Recommendation: Board approve the Classified Salary Schedule for Fiscal Year 2015 as presented.
34. APPROVAL OF EMERGENCY CERTIFICATION FOR SUBSTITUTE TEACHERS FOR 2014-2015 SCHOOL YEAR: Recommendation: Board declare an emergency so that it may utilize substitute teachers who have 64 or more hours of college credit and 2.5 GPA but are not fully certified.
35. first reading of ksba 2014 policy updates
36. approvE REQUESTING ADDITIONAL PROPOSAL(S) FOR sCOTT COUNTY BOARD OF EDUCATION DISTRICT BOUNDARIES
37. Superintendent’s report
38. REFLECTION
39. ADJOURNMENT