Blue Ash YMCA Teddy Bear Splash
February 3-5, 2017
BLUE ASH YMCA SWIM TEAM TEDDY BEAR SPLASH INVITATIONAL
Meet Announcement
About the Invitational Meet
Date: February 3-5, 2017
Location: Blue Ash YMCA, 5000 YMCA Drive, Cincinnati, OH 45242
Entry Deadline: Entries must be received before Tuesday, January 20, 2017, midnight.
Hosted by: Blue Ash YMCA
Meet Director: Andrea Menchhofer
, 513-470-6489
Web Site: www.swimbash.com
Contents
About The Invitational Meet 3
Location and Facility 3
Web Site 4
Contact Information 4
Notices 4
Eligibility 4
Entry Information 5
Volunteers/Officials/Timers 6
Check-In Procedure 6
Meet Procedures and Operations 7
Awards and Recognition 9
Time Trials 9
Spectators 9
Liability, Safety and Emergency Procedure 10
Parking 11
APPENDIX 1: Order of Events 11
About The Invitational Meet
This meet is a sanctioned, closed, inter-association YMCA Invitational meet. This meet and all participants will adhere to the Rules that Govern YMCA Competitive Sports and the Swimming Addendum to the Rules that Govern YMCA Competitive Sports. USA Swimming technical rules will be followed. The meet is YMCA sanctioned.
USA-S Approval applied for
ADJUSTMENTS TO THE MEET ANNOUCEMENTS: The Meet Committee reserves the right to make any adjustments to the provisions of the meet announcement deemed necessary to ensure the fair and efficient running of the meet or due to unforeseen issues of weather or facility problems. Changes will be communicated as far in advance as possible. None of the required elements for a YMCA Sanctioned Invitational meet and USA-S Approved meet can be changed.
MEET TIMELINE: Warm-up and start times for all sessions are subject to change depending on the size of the meet
Friday - 5:30 PM Warm-up, Meet 6:20 PM for 8 & Under
Saturday - 7:00 AM Warm-up, Meet 8:10 AM for 11& Over
Saturday - 12:30 PM Warm-up, Meet 1:35 PM for 9-10 & 8 & under
Sunday - 7:00 AM Warm-up for 11 & Over
8:10 AM meet for 11 & over
Sunday – 12:30 PM Warm-up, Meet 1:35 PM for 9-10 year olds ONLY
Specific team warm-ups and lane assignments will be sent to the teams’ coaches.
INCLEMENT WEATHER/CANCELATION: All coaches will be notified, and information will be posted to swimbash.com.
Location and Facility
Location: Blue Ash YMCA, 5000 YMCA Drive, Cincinnati, OH 45242
Emergency Phone Number: 513-791-5000
The Blue Ash YMCA is configured as a 6 lane, 25 yard course. Water depth at start is 11 feet and at turn end is 3 feet. Hy-Tek electronic timing system will be used. The competition course has been certified in accordance with 104.2.2C (4)
Spectators will have access to bleachers located on the pool deck.
Swimmers will have access to a gym area.
WiFi will be available in the lobby area.
Web Site
Meet Information can be found at: www.swimbash.com
Online Meet Results: Final Results will be available on the league’s website and on Meet Mobile.
Contact Information
Meet Director: Andrea Menchhofer, , 513-470-6489
Entry Chairperson: Peggy Schramm, Administrative Official , will take all entries via email.
Meet Referee: Rob Schramm, . All visiting Officials interested in volunteering, please contact Rob Schramm to reserve a spot.
Administrative Official: Rob Schramm,
Officials Coordinator: Rob Schramm,
Eligibility
ATHLETE
YMCA Membership: An athlete must be a YMCA member in good standing who holds an annual, full privilege membership at the YMCA he/she represents for a period of at least 30 days prior to the first day of the meet.
Amateur Status: An athlete may not have represented a college, university or other post-high school institution in any competition and may not have accepted pay or compensation for competing as a swimmer.
Unattached Athletes: There is no “unattached” status in YMCA Swimming.
Age: An athlete must be at least five (5) years of age, and not older than twenty-one (21) years of age on the first day Meet.
Times:
There are no time standards for this meet.
Athletes with a Disability: Swimmers with a disability are welcome to enter this meet. The coach or team entry person must alert the meet director and the meet referee as to the need for any special accommodations or seeding arrangements at the time the entry is submitted. If modifications to USA Swimming rules are necessary, then the coach or athlete must notify the meet referee of any disability prior to competition.
COACH
Required Certifications: Coaches must hold current certifications in the following courses in order to receive a deck credential: Professional Rescuer CPR, First Aid, Safety Training for Swim Coaches (a Lifeguard certification may be used if accompanied by completion of the Safety Training for Swim Coaches online content) and Principles of YMCA Competitive Swimming and Diving. A list of the acceptable certifications can be found in the Swimming Addendum to the Rules That Govern Competitive Sport.
Coach Registration: Each coach must have completed the annual YMCA on-line coach registration process. Coaches who are not registered and approved will not be permitted on deck.
Teams without A Coach at the Meet: All athletes and teams must have at least one certified and credentialed YMCA coach designated as being responsible for their supervision during competition. When a YMCA team will not have a coach present, that YMCA may authorize an eligible coach from another YMCA attending the meet to be responsible for their athletes at the meet. The Meet Director and Meet Referee must be notified of this situation.
TEAM
Team Registration: Each team must have completed the annual YMCA on-line team registration and paid the annual registration fee.
Insurance: Each team that participates in the meet must have a current and correct Certificate of Liability Insurance, in effect through the last day of the meet.
Entry Information
ENTRY LIMITS: Swimmers may enter in four (4) individual events, plus one relay per day.
USA-S IDs: If swimmer is USA-S registered athletes they should have an ID number in the Meet Entry File.
TIMES: No Times (NT) are allowed. Submit entry times in SCY. Entered times must be the swimmer’s BEST time achieved during the qualifying period.
ENTRY FEES:
Individual Events $4.75
Relay Events $18.00
Deck Entries $7.50
Deck entries will be taken in open lanes only, no extra heats will be added to the meet.
Make checks payable to the “Blue Ash YMCA Swim Team”.
Please include entry fees with the meet entries.
ENTRY DEADLINE: Entries must be received before Tuesday, January 19, 2017, midnight.
ENTRY PROCEDURE: Peggy Schramm, Administrative Official , will take all entries via email.
PAYMENT: Please make checks payable to the “Blue Ash YMCA Swim Team”.
Please include entry fees with the meet entries.
Volunteers/Officials/Timers
OFFICIALS AND TIMERS: Anyone wishing to volunteer, please contact our meet manager.
SIGN-UP PROCEDURE: All visiting Officials interested in volunteering, please contact Rob Schramm to reserve a spot. .
Check-in Procedure
MEET CHECK-IN PROCEDURE: All coaches must check in upon arrival at the meet each day.
EVENT CHECK-IN: None.
COACHES MEETING/SCRATCH MEETING: There will be a coaches meeting Friday at 6:00pm and Saturday at 8:00am.
OFFICIALS AND TIMERS MEETING: Officials will meet 45 minutes before each session. Timers will meet 30 minutes before each session.
Meet Procedures and Operations
MEET COMMITTEE: The Committee will consist of the Meet Director, Meet Referee, and host team head coach.
RULES: The meet will run under YMCA Rules that Govern Competitive Sports, Swimming Addendum to the YMCA Rules that Govern Competitive Sports, Southwest Ohio YMCA Swim League, USA-S Technical Rules.
MEET FORMAT: The meet will be swum using a timed finals format. Swimmer’s age will be determined as of December 1, 2016.
EVENT SEEDING: Events will be seeded Slowest to Fastest. The Meet Referee/Administrative Official reserve the right to combine heats.
SCRATCH PROCEDURES: An athlete is considered entered into an event unless he/she scratches from that event. If an athlete does not scratch from an event and does not swim the event, that event still counts toward the athlete’s total number of events for the meet.
DECLARED FALSE START: An athlete may also withdraw from a heat or swim-off by electing to take a declared false start. Such declaration must be made known to the Deck Referee before the heat or swim off is announced. A declared false start counts as an event swum for the athlete and will be counted in the maximum number of events allowed for each athlete.
WARM-UP SAFETY PROCEDURES: Teams will be assigned lanes for warm-ups.
During designated warm up sessions, athletes may only enter the competition pools from the starting end. Athletes are expected to use a three-point entry in which they sit on the side of the pool then slide into the pool gently, with one hand on the wall. The exception is during specific warm up periods when sprint lanes are designated for practicing racing starts.
Coaches are responsible for the safety of their athletes and are expected to monitor them at all times during warm up sessions.
READY BENCH: Clerk of course will be used for all 8 & under swimmers.
STARTS: 'Fly-over' starts will be used at this meet. All swimmers (except for Backstroke starts) should remain in the water at the completion of their race until the next heat has begun.
SWIMS (USA-S): This meet has been approved by USA Swimming. Therefore, all individual times will be automatically submitted for entry into SWIMS as long as USA-S ID numbers have been included with your entry.
RESULTS: Any results displayed on the scoreboard are unofficial until final results are published. Results will be posted on Meet Mobile and on the league website.
PROTEST PROCEDURE: Protests may only be initiated by a person with standing, that is, a coach or YMCA supervisor whose team is competing in the meet. The Meet Committee will arbitrate protests, eligibility issues, safety rules and other issues
Protests against the judgment decisions of starters, stroke, turn, place and relay take-off judges can only be considered by the Referee and the Referee’s decisions will be final USA-S Rule 102.23).
CONDUCT AND RESTRICTIONS: The Meet Referee reserves the right to dismiss any swimmer, coach and/or spectator from the competition due to inappropriate conduct
· Deck access is limited to only registered and approved coaches, swimmers, and working officials.
· Except where the venue facilities require otherwise, changing, into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited. The USA Swimming Rulebook defines Deck Change as: Changing, in whole or in part, into or out of a swimsuit (excluding a drag suit) in an area other than a permanent or temporary locker room, bathroom, changing room or other space designated for changing purposes while at a practice, competition, or other pool-related activity.” This includes slipping off the top of a one-piece performance suit to place on an alternate bikini top immediately following a race.
· Glass, Food, and Chairs are not permitted on deck.
· The use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms.
· Photographs are not allowed to be taken behind the block during competition.
· Massage tables are not permitted.
· Individuals are responsible for the security of their personal belongings and are encouraged not to bring valuables to the meet venue and not to leave items unattended.
· Shaving is not permitted in any areas of the facility.
Awards and Recognition
SCORING: Points will be awarded for individual events only on the following scale: 13, 11, 10, 9, 8, 7, 6, 5, 4, 3, 2, 1
AWARDS: For 12 and Under swimmers - Custom TEDDY BEAR medals will be awarded to the 1st, 2nd and 3rd place finishers in individual events, and to 1st place for relays. Ribbons will be awarded to the 4th through 12th place finishers in the individual events, and 2nd through 6th in relays.
For 13 and Over swimmers – medals will be awarded for 1-3 place, with Ribbons for 4-12 place.
8 & Under on Saturday PM will receive TEDDY BEAR medals, but events will NOT count towards High Point Awards.
All 8 and under swimmers on Friday evening will receive a small stuffed teddy bear.
RECOGNITIONS: A custom plaque will be awarded to the HIGH POINT Swimmer in each following age group:
Friday night – 7-8 Age Group
Saturday & Sunday – 9-10, 11-12
No High Point awards for 13 & Over or 6 & Under.
8 & Under on Saturday PM will NOT count towards High Point Awards.
Relay Events will not count towards High Point Awards.
Time Trials
FORMAT AND FEE: Time trials will not be offered at this meet.
Spectators
ADMISSION FEE: None
HEAT SHEETS/PROGRAMS: Can be purchased for $5.00.
CONCESSION STAND: Available.
LOST AND FOUND: Located at the front desk of the Main Building.
CONDUCT AND RESTRICTIONS:
· No Flash Photography at the start of competition races.
· No personal chairs are allowed in the spectator area.
· Parents are responsible for the conduct of their children. Children are not allowed to roam the facility unattended.
· The use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms.
· No smoking, drugs, or alcohol are permitted in the swimming complex.
Liability, Safety and Emergency Procedures
INSURANCE: Each Association participating in this meet must have insurance coverage for representative(s) including leadership and participants who will be in attendance for the period of the meet. Appendix 3 must be signed by each association participating in the meet.
LIABILITY LIMITS:
· In granting of the USA-S approval, it is understood and agreed that USA Swimming and Ohio LSC shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the meet.
· In granting the YMCA Sanctioning, it is understood and agreed that YMCA of the USA shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the meet.