BLACKFALDS AG SOCIETY

Annual General Meeting

October 20, 2009

Blackfalds Multiplex

Attendence:

Trish WillisGord Thomas

Cory RitchieMelodie Stol

Carol SimpsonCandace Huppelsheuser

Elsie HowardCara Kroetsch

Les SimpsonCarla Johnston

Betty BallGrant Neilson

Florence RuttenDan Stol

Murray HowardCheryl Wack

Dena ThomasKylie Benner
Wayne TuttyKaren Olfert

Vic SchweigerDarryl Olfert

Holly VollansMat Reijnders

Kevin BaughmanSherri Klam

Denise Neilson

1.0Call to order at 7:00pm

2.0Guest: Zach Frantz

3.0Minutes of last meeting read by Cory, motion to accept minutes by Denise, 2nd by Murray, all in favor.

4.0Nomination and Elections:

President:

1st call: Elsie nominated Trish

2nd call: nil

3rd call: nil

Trish Willis accepts nomination for President.

Vice President:

1st call: Denise nominates Murray

2nd call: Carol nominates Wayne

3rd call: nil

Murray declines;

Wayne Tutty accepts nomination for Vice President

Secretary:

1st call: Dena nominates Sherri

2nd call: nil

3rd call: nil

Sherri Klam accepts nomination for Secretary

Treasurer:

1st call: Elsie nominates Carol

2nd call: nil

3rd call: nil

Carol Simpson accepts nomination for Treasurer.

Casino Director:

1st call: Les nominates Denise

2nd call: nil

3rd call: nil

Denise Neilson accepts nomination for Casino Director

Signing authority to be T. Willis, C. Simpson, S. Klam and W. Tutty for the General, Jim Hurley, Raffle, Casinoand Farmers' Market accounts. D. Nielson to also have signing authority on the Casino account only. 2 signatures required on all accounts.

Signing authority to access the Blackfads Ag Society safety deposit boxto be T. Willis, C. Simpson, S. Klam and W. Tutty. 2 signatures required.

Motion by Elsie to change signing authorities, as stated above 2nd by Cory, all in favor.

5.0Financial Report:

Read by Carol, motion to accept report by Dena, 2nd by Les, all in favor, carried

6.0Delegation- nil

7.0Unfinished Business/Carried Over

7.1Casino Dates are November 15 & 16, 2009, License was got

7.2Denise brought in quotes for steam table and cold table. Trish also approved Myles from the town to order plastic tables for Farmers Market. Motion by Dena to purchase hot & cold tables and plastic tables if all funds are available from the casino account. 2nd by Karen, all in favor.

7.3Farmers Market: Tristina provided a draft of the new rules. The society went over the rules a revised/modified them according to the society’s decisions. Motion by Denise to accept the new revisions to the rules, 2nd by Elsie, all in favor, carried.

Motion by Denise to give the Farmers’ Market an advertising budget of $3500.00 inclusive to ALL events, 2nd by Elsie, all in favor, carried

8.0Requests/New Business

  • Carol to close out year end and all paperwork will be finalized. Motion made by Dena to pay Future One Consulting to help Carol close out year end, and reimburse mileage to Carol, also the courier costs to send all info to the accountant. 2nd by Denise, all in favor, carried
  • Grant application has to be in by January 15, 2010. Motion by Denise that the executive does the grant application and projected budget, 2nd by Elsie, all in favor.
  • Ag Society to waive the $5.00 fee to the Optimist Club for the rental of the tables for the garage sale, Motion by Vic, 2nd by Murray, all in favor.
  • Carol to send a response regarding the Olsen family in Blackfalds. The Ag Society will volunteer if a fundraiser will be put on, but the society will not be holding a fundraiser.

9.0Correspondence

  • Jeremy Deleuw bought a portable BBQ and will donate to the Ag Society if/when they need it.
  • Letters from children that attended the ACCA Camp. One child that was sponsored could not go, so a child from Regina, Sk got to go in their place.
  • Motion by Denise to pay $200.00 towards the Farm Safety Program re: potential Hazards on the farm. 2nd by Vic, all in favor.
  • January 22-24/10 is the next Ag Conference; we will need to know who is attending in the December’s meeting.

10.0 Payables:

Motion by Elsie to pay all payables, 2nd by Karen, all in favor. carried.

Meeting adjourned at 8:45pm

President ______

Secretary______