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Government of Karnataka
BIDAR INSTITUTE OF MEDICAL SCIENCES, BIDAR.
(Autonomous Institution of Govt. of Karnataka)
Affiliated to Rajiv Gandhi University of Health Sciences, Karnataka, Bangalore & Recognized by Govt. of India, New Delhi, Phone: 08482 228366 / Fax No: 08482 240322.
Website:- www. brims-bidar.in & email:-
Website: https://eproc.karnataka.gov.in
TENDER DOCUMENT FOR THE SUPPLY OF MEDICAL JOURNALS
TO BRIMS BIDAR -585401.
UNDER e-TENDERING SYSTEM AS PER KTPP ACT 2010
Government of Karnataka
BIDAR INSTITUTE OF MEDICAL SCIENCES, BIDAR.
(Autonomous Institution of Govt. of Karnataka)
Affiliated to Rajiv Gandhi University of Health Sciences, Karnataka, Bangalore & Recognized by Govt. of India, New Delhi, Phone: 08482 228366 / Fax No: 08482 240322.
Website:- www. brims-bidar.in & email:-
INVITATION FOR E- TENDER FOR SUPPLY OF MEDICAL JOURNALS TO BRIMS, CENTRAL LIBRARY, BIDAR-585 401.
TENDER NOTIFICATION NO. / : / TENDER NO: BRIMS/TNDR/LIB/JRNLS/ CR-45/2017-18DATE:01/01/2018
LAST DATE FOR UPLOADING OF TENDERS BY THE BIDDERS / : / Date:30/1/2018 at 5.00 pm
DATE & TIME OF OPENING OF TECHNICAL BIDS / : / Date: 02/02/2018 at 11.00 am
DATE & TIME OF OPENING OF PRICE BIDS(COVER-II) / : / WILL BE INTIMATED TO THE
QUALIFIED BIDDERS
ADDRESS FOR COMMUNICATION / : / Director
Bidar Institute Of Medical Sciences,
Udgir Road Bidar 585401
Tender Amount / : / Rs. 70.00 lakhs Approximately.
E.M.D. / : / 2.5% of the Tender amount.
E-procurement documents can be download through the website. / https://eproc.karnataka.gov.in
BRIMS College Website / : / www.brims-bidar.in
Director
Bidar Institute of Medical Sciences,
Bidar
CHECK LIST
DOCUMENTS TO BE ENCLOSED ALONG WITH TENDER
(Papers to be uploaded)
1) Name of the Tenderer
2) PAN No......
3) GST No......
PAGE NO. / YES / NO4) Annual Turnover for last 3 years
5) Attested copy of Registered Dealer
PAGE NO. / YES / NOPAGE NO. / YES / NO
6) Attested copy of Publisher
license for Medical Journals, if
tenderer is a Publisher
PAGE NO. / YES / NO7) Attested copy of Authorized Agency
certificate form Publisher/Distributor/
Authorized Agent in format
Section XIII if tenderer is an
authorized agent.
PAGE NO. / YES / NO.8) List of , Medical Journals supplied + supply order from the organization
(As per section - XII)
PAGE NO. / YES / NO.9) Self declaration stating the firm is
not black listed with any
Government /Quasi Government
Organizations and will not supply
Medical Journals old editions
PAGE NO. / YES / NO.10. E.M.D. Amount towards tender as
per e-portal.
11 . Sale Tax Clearance Certificate
for the previous 3 Accounting
Years upto Nov 2017.
12 . Income Tax Return Certificate
for 2014-15, 15-16 & 16-17
financial year
13 . Tender form duly signed by tender
14 . Solvency Certificate for full tender amount
in the Name of The Director, Bidar Institute
of Medical Science, Bidar being issued
by Nationalized/Scheduled Bank.
Signature of the Tenderer.
Authorized Signatory,
Name………………………………
Designation……………………….
Seal……………………………….
TENDER NO: BRIMS/TNDR/LIB/JRNLS/CR-45/2017-18
INVITATION FOR E- TENDER
1. The Director Bidar Institute of Medical Sciences, Bidar 585401 invites Tender from the eligible tenderers through the e-procurement portal for procurement of Medical Journals on two cover system as per rule 28 of KTPP Act 1999 & 2000.
2. Tender document can be downloaded in e-Procurement portal url address https://eproc.Karnataka.gov.in/ and also tenderer /supplier can also get training on registration and bid submission in e portal on every working Saturday except Second Saturday & Govt. Holidays in M.S. Building, Gate No.2, Training Room No.1, Bengaluru. Timings: I Batch – 10:30 AM onwards and II Batch – 2:30 P.M. onwards. For any assistance from phone call help desk 080-25501216/25501227.
3. Tenderers/bidders can download tender document from the above address.
4. Tenders of only those Tenderers who fulfill the Terms and conditions of this tender will be considered for evaluation. The tender will undergo evaluation at every stage of processing and any tender found at any stage, not in conformity with the stipulated tender conditions including specification / found to be having defective and incomplete documents will be rejected.
5. Interested eligible Tenderers may obtain further information from the office of the Financial Adviser, Bidar Institute Of Medical Sciences, Bidar 585401 Phone: 08482 228366 /Fax No.08482 240322.
6. Corrigendum/Modifications/corrections, if any will be published in the website only. Bidders/ tenderers can access tender documents on the website, fill them and submit the completed tender document into electronic tender on the website itself.
7. Tenders must be accompanied by EMD of Rs. …………………../- (Rupees…………………………………………………………………….) only.
8. The EMD and Tender processing fee shall be paid through e-procurement portal by following modes:
a) Credit card
b) Direct debit
c) NET Banking
d) NEFT
e) Over the counter
9. The tenderer should upload the following documents in Technical bid otherwise the tender will be treated as rejected:
a) The Service Tax registration copy and up to date service tax paid copy/ challans to be uploaded.
Income tax returns filed for the year 31-3-2015, 31-3-2016
& 31-3-2017
b) Balance sheet for the financial year 31-3-2015, 31-3-2016
& 31-3-2017
c) Annual turnover for last 3 years
d) Attested copy of registered dealer
a) Authorized Agent Attested copy of Publisher/Distributor/ license for the JOURNALS & e- JOURNALS, if a tenderer is a publisher.
b) Attested copy of authorized agency certificate from publisher in format- section XIII. If tenderer is an authorized agent.
c) List of Medical JOURNALS supplied + supply order from the organization (As per section -XII)
d) Self declaration stating the firm is not black listed with any Government/ Quasi Government organizations and will not supply Medical JOURNALS old editions.
e) Solvency certificate for full tender amount from a nationalized bank or scheduled bank.
10. Tenderers must upload the tender document on or before UPTO 5-00 PM. through e Tendering only and the downloaded technical bid documents i.e., Cover-I will be opened on at 11.00 AM. in the presence of the tenderers or their authorized representatives. If the office happens to be closed on the tender opening date as specified, the tenders will be opened on the next working day at the same time and venue.
11. The bidders are requested to download & upload the documents as early as possible. The Institute is not responsible, if the bidders are not able to access on the last day of submission due to simultaneous access of the website by many bidders or due to network jam etc.
12. The other details can be seen in the tender document.
13. The Tender Accepting Authority reserves the right to accept/reject/cancel the tender partially or fully without assigning any reason at any stage of processing.
14. Eligibility:
a) The Bidder should have minimum 3 years experience supply of Medical
JOURNALS in any Medical Colleges in last 5 years.
b) All other eligibility terms & conditions as mentioned in the tender
documents.
DIRECTOR
Bidar Institute Of Medical Sciences,
Bidar
TERMS AND CONDITIONS FOR MEDICAL JOURNALS
A. Journals of the latest editions are to be supplied
B. The price should be indicated in Indian currencies
C. Publisher’s price proof should be produced.
D. The Journals supplied must be physically in order otherwise they will be return to the concern at their own cost.
E. Damaged and old edition book are not acceptable.
F. The Journals must be supplied on door delivery only.
G. All titles as per Annexure I must be coated uniform discount allowed on all quoted titles.
H. The Journals should be the stipulated timing failing which the firm will be black listed.
I. Annexure I the columns namely latest edition/Foreign currencies/Indian values should be filled without fail while submitting the tender forms.
J. As and when any title required which is not listed in the requirement schedule (Tender) which will be ordered with the same terms and condition of this tender.
K. The Journals available in India must be supplied within 30 days of placing the order, in case of Journals imported from foreign publisher must be supplied with in 45 days of order.
SECTION II: INSTRUCTIONS TO TENDERERS
TABLE OF CLAUSES
Clause Topic Page
Number No. No.
A. Introduction
1. Eligible Tenderer 9
2. Cost of Tendering 9
B. Tender Documents
3. Contents of Tender Documents 9
4. Clarification of Tender Documents 9
5. Amendment of Tender Documents 10
C. Preparation of Tenders
6.. Language of Tender 10
7. Documents Comprising the Tender 10
8.. Tender Form 10
9. Tender Prices 10
10. Tender Currency 11
11. Documents Establishing Tenderer’s Eligibility and Qualifications 11
12. Documents Establishing Goods Eligibility and Conformity to Tender Documents 12
13. Earnest Money Deposit 12
14. Period of Validity of Tenders 12
15. Deleted ` 13
D. Submission of Tenders
16. Deleted 13
17 Deadline for submission of Tenders 13
18. Late Tenders 14
19 Modification and Withdrawal of Tenders 14
E. Tender Opening and Evaluation of Tenders
20 Opening of Tenders by the Purchaser 14
21 Clarification of Tenders 14
22 Preliminary Examination 14
23 Evaluation and Comparison of Tenders 15
24 Contacting the Purchaser 16
F. Award of Contract
25 Post-qualification 16
26 Award Criteria 17
27 Purchaser’s Right to Vary Quantities at Time of Award 17
28 Purchaser’s Right to Accept any Tender and to Reject any or all Tenders 17
29 Notification of Award 17
30 Signing of Contract 17
31 Performance Security 17
32 Corrupt and Fraudulent Practices 18
SECTION II: INSTRUCTION TO TENDERERS
A. Introduction
1. Eligible Tenderers:
1.1 Tenderers should not be associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the Purchaser to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods to be purchased under this Invitation of Tenders.
1.2 Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka
2. Cost of Tendering:
2.1 The Tenderer shall bear all costs associated with the preparation and submission of its tender, Director, Bidar Institute of Medical Sciences, Bidar hereinafter referred to as "the Purchaser", will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the tender process.
B. The Tender Documents
3. Contents of Tender Documents
3.1 The goods required, tendering procedures and contract terms are prescribed in the tender documents. In addition to the Invitation for Tenders, the tender documents include:
(a) Instruction to Tenderers (ITT) ;
(b) General Conditions of Contract (GCC) ;
(c) Special Conditions of Contract (SCC) ;
(d) Schedule of Requirements;
(e) Tender Form and Price Schedules;
(f) Earnest Money Deposit Form;
(g) Contract Form;
(h) Performance Security Form;
(i) Performance Statement Form;
(j) Publisher’s Authorization Form;
(k) Quality Control Form
3.2 The Tenderer is expected to examine all instructions, forms, terms, and specifications in the tender documents. Failure to furnish all information required by the tender documents or submission of a tender not substantially responsive to the tender documents in every respect will be at the Tenderer’s risk and may result in rejection of its tender.
4. Clarification of Tender Documents 4.1 A prospective Tenderer requiring any clarification of the tender documents may notify the Purchaser in writing address indicated in the Invitation for Tenders. The Purchaser will respond in writing to any request for clarification of the tender documents which it receives no later than 15 days prior to the deadline for submission of tenders prescribed by the Purchaser. Written copies of the Purchaser's response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective tenderers which have received the tender documents.
5. Amendment of Tender Documents .
55.1 At any time prior to the deadline for submission of tenders, the Purchaser may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective tenderer, modify the tender documents by amendment.
5.2 All prospective tenderers who have received the tender documents will be notified of the amendment in writing or by cable or by fax, and will be binding on them.
5.3 In order to allow prospective tenderers reasonable time in which to take the amendment into account in preparing their tenders, the Purchaser, at its discretion, may extend the deadline for the submission of tenders.
D. Preparation of Tenders
6. Language of Tender
6.1 The tender prepared by the Tenderer, as well as all correspondence and documents relating to the tender exchanged by the Tenderer and the Purchaser, shall be written in Kannada & English language. Supporting documents and printed literature furnished by the Tenderer may be in another language provided they are accompanied by an accurate translation of the relevant passages in the English language in which case, for purposes of interpretation of the Tender, the translation shall govern.
7. Documents Constituting the Tender
7.1 The tender prepared by the Tenderer shall comprise the following components:
a. A Tender Form and a Price Schedule completed in accordance with ITT Clauses 8, 9 and 10;
b. Documentary evidence established in accordance with ITT Clause 11 that the Tenderer is eligible to tender and is qualified to perform the contract if its tender is accepted;
c. Documentary evidence established in accordance with ITT Clause 12 that the goods and ancillary services to be supplied by the Tenderer are eligible goods and services and conform to the tender documents; and