BID RESPONSE FORM

Bid Title: Blountsville Elementary School Copier Rentals

Bids must be received by mail, on or before May 15, 2017

Date of Bid Opening: May 18, 2017

All quotations must be made on this form. Vendors are reminded that a valid response must be signed in ink by an authorized company official. Any exceptions to the specifications must be noted and attached to this response.

FAX RESPONSES WILL NOT BE ACCEPTED

Company: ______

Address: ______

______

Phone: ______

We propose to furnish according to the Conditions, Specifications and Terms contained in the “Invitation to Bid” for Blountsville Elementary School copier rental.

Rental will include a total of 750,000 copies per year with supplies and maintenance excluding paper).

$______monthly rental for each machine (10 month rental)

Copies over the total of 750,000 copies per year $______per copy charge.

I certify that this is a true, correct and valid bid.

______

Signature

______

Title

______

Date

Exceptions

None______

Attached______

Blountsville Elementary School Invitation to Bid

Blountsville Elementary School is requesting a bid for the following:

  1. Two Copiers
  2. The rental agreement will be billed in a ten month time frame. No Billing in June or July. With once a year payment.
  3. This rental will be for a total of three years.
  4. The school is exempt of all sales tax and property tax.
  5. There is no delivery or pick up fee charged in this rental agreement.
  6. Everything for the unit is covered (maintenance, supplies and labor), except paper and staples. Machine will be loaded with staples when it arrives, additional staples may be purchased on an as needed basis. Rental will include 750,000 copies a year.
  7. If at any time a unit has an ongoing issue the company will swap out the unit at no charge to the customer.
  8. Rental agreement may be cancelled for nonperformance or non appropriations of funds, with a 30 day notice.
  9. Service calls will be done Monday-Friday 7:30-3:00pm. Service calls will be responded to in 6 to 8 business hours after being reported.
  10. The copiers may be new or like new condition.

Copier requirements

  1. 75 pages per minute or higher copy speed
  2. 100 page capacity auto reversing document feeder
  3. 2 each 550sheet adjustable paper trays
  4. Duplex unit – unlimited double sided copying
  5. Reduction, enlargement and zoom
  6. User code ready
  7. Electronic sorting and rotational sorting
  8. Staples and hole punches
  9. Copying sizes 5 ½ X 8 ½ to 11 X 17
  10. Copy counter 1 to 999
  11. Book copying mode standard with duplex
  12. Network printer ready
  13. Copier stand

Alabama law requires that, as a condition for the award of a contract by a school board to a business entity or employer with one or more employees working in Alabama, the business entity or employer must provide documentation of enrollment in the E-Verify program.