®
Procurement Department
Date: January 3, 2017
REQUEST FOR PROPOSAL (RFP)
#RFP-SGC-0019-18MC
BID DESCRIPTION: High Area Cleaning for SBCC and SNRC
BID DEADLINE: January 13, 2017 by 5pm EST
The Seneca Gaming Corporation Procurement Department is requesting bids for the above mentioned goods/service. All communications regarding this bid should be addressed to:
Seneca Gaming Corporation - Procurement Department
Attn: Matthew Crvelin
310 Fourth Street
Niagara Falls, NY 14303
RE: # RFP-SGC-0019-18MC
Telephone: (716) 501-2190
All questions should be submitted in writing and answers will be distributed to all bidders.
Proposals must be received by the Procurement Department on or before the date stated above by 5:00 pm ET. Proposals received after the deadline will not be considered. SGC recognizes e-mail as a sealed response in relation to this RFP.
I. Scope and Intent
Seneca Gaming Corporation (hereinafter referred to as SGC) is seeking a qualified vendor to obtain a contract for On-Call High Area Cleaning at Casino Properties for a period of One (1) year with two (2) one-year options to extend.
II. Specifications
The enclosed details related to the goods and/or services in this RFP are based upon the operating department’s requirements.
· The areas to be cleaned are those that are above 25 feet, but not to include the highest ceiling areas.
· SGC management will communicate the cycles and schedules of cleaning as needed with the winning vendor.
· Any equipment (i.e. lifts, ladders, scaffolding, etc.) to be used by the vendor must be submitted to and approved by Property Operations Management in writing prior to the vendor coming on property.
· The contracted cleaning is to address, but is not limited to, the items/areas listed. An hourly rate for cleaning services, methods/equipment can be directed to items/areas not listed.
· Note; existing areas may change and additional areas may be included as construction projects are completed.
SNRC
Casino Area;
1. The steakhouse windows exterior on casino floor side
2. The sign over the buffet. Buffet entrance & interior sign
3. Keno Bar roof
4. The stationary canopies over table games
5. Casino space between escalators & stairs to mezzanine entrance
6. All wall vents in east & west casinos
7. The north and south sloped walls from the top of the slot machines to the roof truss
8. Turtle Island sign, pillars, and balls on top
9. Casino Cage façade
10. All soffits in west casino including east wall
11. Soffit including diffusers at east wall west casino
12. Façade slot feature wall
13. Façade promo booth wall
14. High Limit slot entrance
15. Soffit including diffusers at west wall west casino
16. Dust all camera pods/polls
17. Clean the sloped area between the stair case & escalator at the north west corner
18. Clean the window wall at GM offices & Executive Conference Room at south wall
19. Clean ledge above soffit to stained glass on east wall
20. Alcove with mural in east casino
Hotel Lobby; midlevel height (25’-50’)
1. The green steel girders
2. Dust above the fine dining entrance and Three Sister’s Restaurant, the wall and wires hanging above sitting area
3. Area above the Lobby Bar
4. The walls alongside the waterfalls to include the awning above Player’s Store, including all signage
5. The columns, 25’ and above
6. The murals/pictures above the front hotel glass doors
7. The wood designs to the right and left of the hotel entrance. Basket weave woodwork
8. The moving feather design
9. Ceiling and vents throughout the area
10. Sign at casino entrance and ledge
11. Chandeliers at Hotel Registration & down the hall to the meeting rooms
12. Ceiling and walls over the escalator leading to the parking ramp
13. The top of the elevator shaft to include the stained glass window
14. Above the front desk check-in & high signage including VIP sign
SNRC Buffet Areas;
1. Around the perimeter of the buffet seating area, the yellow wall and above
2. The top 10’ of the faux brick wall and faux fires
3. All high lighting fixtures
4. Food station signage throughout
5. Silver circular lighting in the main dining area
6. Ceilings and vents throughout
7. The white grating that is above the Mediterranean Station. Would like this to be cleaned from inside as well as out
8. The ceiling and lighting above
SNRC Event Center;
1. Ceilings, chandeliers, vents, & column tops throughout
2. Ceilings and walls over the escalator
3. All dividers 25’ and above
4. All four walls surrounding the Event Center, 25’ and above
SNRC East & Non Smoking Casino;
1. All barrel vaults and ceilings throughout
2. All soffits, ledges, and lighting coves throughout
3. All column tops
4. All chandeliers throughout
5. All table game pit canopies
6. All metal ceilings in east casino
SBCC – ceiling height is approximately 25’ throughout the entire facility.
Entrances;
1. Clean high areas in Alpha and Charlie entrance to include dusting of wood detail on the ceiling
Savors;
1. Clean above the soffit line in Savor’s restaurant
2. Clean the Buffalo Savors sign
Note: SBCC will clean kitchen areas
Stixx;
1. Cleaning of the tiles at the upper levels of concrete
2. Clean high areas above bar area with special detail to the wood arches
Pits;
1. Clean two sections of clear glass optic fiber lights above the table games areas
2. Clean soffit surrounding fiber optic chandelier
Gaming Floor;
1. Cleaning of the “curved” suspended ceiling tiles on the gaming floor
2. Clean the upper level of the ornamental “tree” column on the gaming floor
3. Cleaning of the upper façade of the guard station, cash center, players club, and BC Café
BC Café;
1. Clean above the soffit line in BC Café with special detail to wood on ceiling
2. Clean the BC Café sign
Parking Ramp Entrance;
1. Clean the upper level above the wall line in the 4th floor landing of the parking garage. This is to include the cleaning of the top window panels
High Limit;
1. Clean above the gold perimeter soffit line of the High Limit Room
Note: Upper management must approve cleaning of this piece
Porte Cochere
1. Remove webs and debris
RESTRICTIONS:
· The areas being cleaned must be contained to limit the spread of debris.
· The areas below the cleaning work need to be protected and secured from guest access.
· The vendor is responsible for any cleanup from cleaning activities below.
· The vendor must complete the mandatory scheduled site visit to submit a bid.
· All structural elements, i.e.; walls, girders, trusses, metal work, catwalks, ceiling, etc... will be thoroughly cleaned above the casino floor and the vendor is bidding to clean all surfaces to paint ready condition.
· With regard to man lifts/scaffolding, it will be determined on a case by case basis, but generally we do not allow any weighted equipment on the raised floor. No use of man lifts or scaffolding will be allowed by the vendor without prior written permission from a SGC representative.
REQUIREMENTS:
· All SGA, Security, and Surveillance policies must be adhered to by the winning bidder as directed.
· Bid must include a site/job specific written fall protection plan.
· Bid must include written OSHA compliance plan.
III. Schedule of Events:
Request for Proposal issued 1/3/17
Vendor Walkthrough 1/10/17 - 11AM at SNRC
1/11/17 – 11AM at SBCC
Request for Proposal due 1/13/17 by 5:00PM
IV. Vendor Requirements:
A. Performance: Bidders must have the necessary experience, knowledge, abilities, skills, and resources to satisfactorily perform the terms, conditions and requirements of the RFP. Subcontracting of services is not permitted without advance, express written consent. Goods/services must be provided by the entity submitting proposal.
B. Insurance: At all times during the Awarded Vendor(s) performance of any resulting Purchase Order, Agreement or Contract, unless otherwise waived by Buyer, Vendor shall obtain and keep in force insurance coverage of the types, and with the minimum coverage limits, as determined by Buyer's Risk Management Department. All insurance must be provided by a licensed company with a minimum AM Best rating designated by Buyer's Risk Management department. Vendor shall provide Buyer with a certificate of insurance before commencing work under any Purchase Order, Agreement or Contract and Buyer shall be named as an additional insured on Vendor’s General Liability and Automobile Liability policies, if applicable. Buyer’s insurance requirements vary according to the nature of the contract and degree of risk, but normally include general liability, automobile liability, and workers’ compensation coverage. In addition, in appropriate cases, Buyer may require professional liability/errors & omissions coverage and/or network security/privacy coverage. Vendor shall not insure the goods on Buyer's account unless the terms of the Agreement or Contract so require. Certificates of such coverage shall be submitted prior to work being started. Proof of insurance coverage must be provided to SGC Risk Management Department.
C. For any questions regarding insurance, please contact the Risk Management Department at . Please reference the Request for Proposal (RFP) number and Bid Description.
D. Failure to maintain requisite insurance will entitle SGC to immediately rescind and/or terminate any resultant business relationship and contract with Awarded Vendor.
E. Vendor Registration: Awarded Vendor(s) agrees to submit a completed Vendor Registration Form and designated fees as required by SGC’s regulator, the Seneca Gaming Authority (SGA). It is the Awarded Vendor(s) responsibility to fulfill the requirements, submit information and cooperate with any SGA investigation into its business functions, structures and principals when sales by said Awarded Vendor may reach or exceed Seventy Five Thousand Dollars ($75,000); and to maintain the registration/license through the duration of any purchase order or contract resulting from this RFP. Failure to do so will entitle SGC to immediately rescind and/or terminate any resultant contract or business relationship and may result in the suspension of payments to the Awarded Vendor.
F. The SGA may also, in an appropriate case, require the licensure of individual employees of the Awarded Vendor who perform certain services that are or may be closely associated with SGC’s casino operation. As SGA retains the discretion to make this type of determination on a case-by-case basis, SGC is unable at the RFP point in the bidding process to state definitively whether such licensure will be required in any particular case.
G. Seneca Nation of Indians Business License: In addition to SGA licensure, Awarded Vendor(s) with a calendar year spend of over $10,000 are required to obtain a Seneca Nation of Indians (SNI) business license throughout the course of any contract or business dealings with SGC. It is the Awarded Vendor(s) sole responsibility to maintain and renew the SNI business license in accordance with the terms set forth in the “Seneca Nation of Indians Business Code”. The cost of the license is currently $150 per calendar year. The Awarded Vendor must submit the application, together with the requisite fee, within 30 days following award of contract, to the following address: Seneca Nation of Indians, Business Permit Office, 12837 Rte. 438, Irving, NY 14081. To obtain the application form, and for any questions, please contact the SNI Business Office at (716) 532-4900, ext. 5033 or visit the SGC website at http://www.senecagamingcorporation.com/corp_standards.cfm. A copy of the Awarded Vendor’s application should contemporaneously be sent to Seneca Gaming Corporation - Procurement Department, 310 Fourth Street, Niagara Falls, NY 14303.
H. Confidentiality: This document contains information (and Bidders may have access to) confidential information of the SGC and/or its affiliate. Bidders are authorized to use this information solely in connection with the preparation of a response to this RFP and fulfillment of any resulting purchase order or contract award. In submitting response(s) to this RFP, Bidder(s) agree and represent that the Bidder(s) will not directly or indirectly use the Confidential Information beyond the scope of the authority granted by SGC or disseminate, disclose or in any way reveal the Confidential Information or any part thereof, except upon the express written approval of SGC. SGC will keep all documents received from Bidders on a confidential basis, save to the extent disclosure is required to comply with requirements of SGC’s corporate Charter, as regards the approval of SGC’s Audit Committee, Board of Directors and Council of the Seneca Nation of Indians, if applicable.
I. Disclosure of Potential Conflicts of Interest: If Bidder, or any director, officer, employee or owner of Bidder has a business or personal relationship with a director, officer or employee of the Seneca Gaming Corporation (or its affiliates) that may create a conflict of interest, or appearance of impropriety, for or relating to such director, officer or employee in connection with the entry into, or ongoing performance of, the transaction(s) or service(s) contemplated under this RFP, Bidder must disclose such conflict to the Corporation, in writing, to the extent Bidder has knowledge thereof.
J. Kickback Covenant: SGC will not tolerate Kickbacks in any form. A “Kickback” shall be defined as any cash, fee, commission, credit, gift, gratuity, thing of value or compensation of any kind in exchange for favorable treatment in obtaining or retaining any purchase order or contract servicing SGC. Bidder agrees that its officers or employees have not and will not provide or attempt to provide, either directly or indirectly, any Kickback to any employees of SGC, the Seneca Nation of Indians (the “Nation”) or their respective officers, directors, employees or agents, nor to any citizens of the Nation.
K. Conditions: Bidders shall question the conditions under which the goods and/or services will be used by SGC to guarantee the goods and/or services will be of sufficient quality and fit for the purposes of the bid specification. To proceed with the supply of goods and/or services shall mean acceptance of site conditions. Failure to comply with this clause shall in no way serve as the basis of any claims by the Bidder against SGC. No allowances will be made for failure to make proper site investigations or to completely understand the full nature of the requirements involved.