BHS 20th Reunion - Committee Meeting Agenda

Wednesday, February 18, 2004

Forest Public Library

  • Attendance Sheet
  • Dates and times of future meetings along with meeting minutes will be posted on as they develop. Minutes from January meeting are now posted on BHS website.
  • Review addresses (BHS Addresses-Rev.3) and list of Lost Classmates.
  • 20th Reunion Questionnaire -Finish discussion started in January regarding possibility of sending out questionnaire to alumni for input into reunion.
  • Mailing costs associated with questionnaire.

Note: As of 2/14/04 we have addresses for 175 alumni and email addresses for 90 alumni.

Option #1 – Post questionnaire on BHS website and send a postcard to all alumni via USPS directing them to questionnaire on website.

Pros – Everyone receives tangible reminder about reunion and has opportunity to provide input. Postcards seem to legitimize reunion and send message that plans are developing. Alumni are aware of Lost Classmates list prior to Spring 2005 mailing.

Cons – More expensive than option #2.

Cost for 200 postcards = $69

$46 (postage) +$13(photocopying onto cardstock) +$10 (mailing labels, 750ct)

Option #2 - Post questionnaire on BHS website and send a postcard via USPS to only those alumni that no email address is known. Remaining alumni will be sent email directing them to questionnaire on website.

Pros – Less expensive than Option #1, Alumni are still provided opportunity to provide input provided email reaches them. Alumni are aware of Lost Classmates list prior to Spring 2005 mailing.

Cons – Email does not provide a tangible reminder. Many people may miss notice due to blocked senders lists, shared family accounts, just do not check email regularly, etc. Easier to miss sending alumni an email/postcard since there are now two lists of alumni.

Cost for 100 postcards = $41.00

$23 (postage) +$8(photocopying onto cardstock) +$10 (mailing labels, 750ct)

  • If committee opts to provide questionnaire….
  • Determine how costs associated with mailings will be covered. Are committee members willing to pay for their tickets up front in order to cover costs associated with mailings?
  • Review contents of questionnaire. Questionnaire currently reflects rough draft developed by Christy Richardson Burger. Committee is encouraged to revise questionnaire as needed to fit needs.
  • Determine date that questionnaire will be posted on BHS website.
  • Determine committee member that will be responsible for compiling information gathered from questionnaire.
  • Determine cut-off date for receiving questionnaires.
  • Establish date for next Reunion Committee Meeting