BHARAT PETROLEUM CORPORATION LTD.

Mumbai Refinery, P&CS Dept., Mahul, Mumbai-400 074 .

Tel No : 022-25533289/25533297, Fax-022-25541718

Email- /

e-AUCTION SALE

Online Auction platform and Support Services Provided By: e-Procurement Technologies Ltd.

A 201-208, Wall Street-2, Opp. Orient

Club, Near GujaratCollege, EllisBridge,

AHMEDABAD – 380 006.

Phone : 079-40016802 to 877,

Fax : 079-40016876,

e-mail : ,

URL :

Tender Ref: Disposal Tender Nos.12/026 to 12/039 dt. 25.07.2011

e-Procurement Technologies Ltd. is an authorized e- commerce service provider for BPCL Ltd. to obtain rates online through its portal sale and purchase are directly made by the Seller and Buyer/s [Bidder/s]. BPCL will sell MS TANK PLATES, FERROUS SCRAP, MISC. FERROUS SCRAP, USED/SCRAPPED PIPES, SCRAPPED PREHEATER MODULES, ASSORTED ELECTRICAL CABLES, BOLERO JEEPS, FORK LIFT, FIRE VEHILCES, AMBULANCE etc. as per List, through Online Auction subject to Terms and Conditions annexed hereto and as per schedule of programme given below.

Schedule of Programme
Inspection of materials
(STRICTLY BY PRIOR APPOINTMENT ONLY) / 3rd to 5th August, 2011
[between 8.30 am 11.30 am & 1.00 pm to 2.30 pm]
Each person should pay Rs.500/- as inspection fee for each item by demand draft/pay order (cash & cheque not acceptable) in favour of BHARAT PETROLEUM CORPORATION LTD. Payable at Mumbai
Venue of Inspection / Mumbai Refinery Scrap yard and Plant Area
On Line Auction start time / 11th Augusut 2011 from 10.30 am onwards
e-Auction venue /
Last date to receive Registration and EMD for participation / 09thAugust 2011 before 5.00 pm
Demo Auction start time / 10th August 2011 between 10.30 to 12.30 hrs.
Earnest Money Deposit / Refer List TABLE – A
List of items / Refer list TABLE –A
E-Procurement Technologies Ltd. Contacts:-

Mr. Sunil Patel –9275901750 /07940016881/ 68 /79.

Email:

For details of Offices All India, visit

Special Notes:-

  1. The sale will be through Internet auction only.
  1. BPCL reserves the right to extend the closing time of one or all the lots during the auction time as considered appropriate.
  1. BPCL also reserves the right to change the start bid price, as considered appropriate, during the auction time and before close of auction time.
  1. Once bids are submitted during the online auction, thesame cannot be revised downwards which may kindly be noted.
  1. Unless Earnest Money Deposit (EMD) is paid to the auctioneers in advance along with duly filled – in Registration Forms, i.e.,before 5 P.M on 10.08.2011, participation in the e-auction will not be allowed. EMD should be by Demand Draft (DD) favoring Bharat Petroleum Corporation Limited, payable at Mumbai.
  1. For assistance in registration and digital signature certificate bidders may contact.

Mr.Chintan Makwana

Cell No. - 0-97129 00025

Landline – 079-4001 6850

Email: -
The bidders are requested to note that it is mandatory to have a valid digital certificate to participate in the online auction.

Demo & Mock ‘e’-Auction:-

A demo auction will be conducted on web site for all registered participants who have submitted the EMD & other documents as per tender to facilitate practice and to get acquainted with the system. Further, Training with a Mock e-Auction will start on 10.08.2011at 10.30 AMend at 12.30 PM. Bidders shall log in and confirm if any difficulty is there while logging in at “Help Desk” Tel. Nos. which are mentioned below. All participants are requested to participate at Mock e-Auction to get acquainted with the e-Auction system.

In case of any problem, Participants shall call HELP DESKON

07940016880/887/866/879 [Contact Person - Mr Sunil patel].

The entire tender document can be viewed, downloaded or printed from the following website:

1.

2. ->Energizing Business -> Tenders -> Refinery - others -> T.No.12/026 to 12/039

Pl. refer the following documents enclosed for further details:

  1. Annexure – 1 : Terms and Conditions of the

ONLINE AUCTION

  1. Annexure – 2 : General Conditions of Sale/Disposal
  2. Annexure – A : Confirmation of DD details
  3. Annexure – B : Letter of confirmation of H1 & H2

Bidders

  1. Annexure – C : Steps for Actual Bidding Procedure

f. Table – A : Auction Lot Details/ Auction

timing and Start Bid & Increment value

details

g.Annexure – D : Arbitration Clause.

ANNEXURE – 1: TERMS & CONDITIONS OF THE ONLINE AUCTION

Definitions:-

SELLER: Seller referred in this catalogue, is BHARAT PETROLEUM CORPORATION LTD.

SERVICE PROVIDER: e-Procurement Technologies Ltd. (hereinafter referred to as “abcprocure”) is an e-commerce service provider appointed by the seller to facilitate virtual auction by the seller. e-Procurement Technologies Ltd. will only facilitate online auction and are considered third party that is not particularly interested in the item/s being sold on behalf of seller.

Bidder:Any person - as an individual OR as a proprietor OR as a partner OR as an authorized representative of any company OR as any legal entity - who is paying the requisite EMD and registered at e-Procurement Technologies Ltd. and who makes or places a bid for and purchases the auction property either in part or in full is considered a Bidder. One individual can represent a Bidder on his own behalf and on behalf of other companies provided he registers himself in those capacities separately, i.e., for each representation he should pay separate Earnest Money Deposit. Successful Bidder is that Bidder in whose name confirmation of sale is issued by the seller.

1.0GENERAL TERMS & CONDITIONS :

1.1The Auction will be organized only through Internet.

1.2Subject to the reserve price, if any, fixed by the SELLER and subject to the Terms and Conditions set out herein, sale shall be made to the HIGHEST BIDDER on “AS IS WHERE IS” and “NO COMPLAINT” basis. The Seller does not undertake any responsibility to procure any permission/license etc., in respect of the auction property offered for sale.

1.3SELLER reserves the right to modify and amend the Terms & Conditions and announce the same at any time before the auction concludes. Announcements during the auction on the website including announcement of any additional conditions OR correction in the catalogue and /or additions or deletions of items being offered for sale are being done with the consent and knowledge of the seller, and it is binding on the Bidder.

1.4Participation and bidding in this Auction shall be treated as conclusive evidence of the fact that the bidder has inspected the Items and the documents pertaining to it and is satisfied in all respects regarding quantity, quality, condition of the Items, taxes and duties and other extraneous factors and the Principle of Caveat Emptor (let the buyer beware) will apply. It shall also imply that the bidder has carefully gone through and understood the terms and conditions of Auction including the amendments if any, prevailing at the time of Auction. Seller/ e-Procurement Technologies Ltd. will not entertain any complaints or objections once Bid is placed.

1.5Seller / e-Procurement Technologies Ltd. does not give warranty or guarantee of the quality, quantity, measurement, condition,chemical composition of each individual item/s or lot/s that form the auction Item and about its “End Use” or fitness for a particular purpose.

1.6The highest Bidder does not get any right to demand acceptance of his offer. SELLER reserves the right to accept/ reject/ cancel any bid, withdraw any portion of the Auction Property at any stage from Auction even after acceptance of the Bid/ issue of Sale Order / Delivery Order / Release Order/ Deposit of full value by the successful Bidder without assigning any reason there of. In the event of such rejection/ cancellation/ withdrawal, SELLER, shall refund the value of Auction Property, if paid for, to the successful bidder. SELLER shall not be responsible for any damages/loss whatsoever to the successful bidder on account of such withdrawal.

1.7EMD amount will not carry interest.

1.8In the event of failure on the part of the successful bidder to fulfill his contractual obligations, seller / e-Procurement Technologies Ltd. reserves the right to debar such bidders from participating in any future auction conducted by e-procurement Technologies Ltd. on behalf of seller.

1.9All other terms and conditions as specified from time to time by BPCL and abcprocure will apply.

2.0 PARTICIPATION:

2.1For bidding at our e-Auction, the intending participants are requested to log on to website . Prior to the final auction, all the Bidders are requested to read and familiarize themselves with the BIDDING PROCEDURE & INSTRUCTIONS listed vide attached Annexure-C, which should also be signed and stamped and sent along with Annexure-A, and EMD. Please contact us on 9723822331/9825027089/07940016866/880/877/881

2.2All those who wish to participate in the e-Auction, should deposit their Earnest Money Deposit (EMD) by Demand Draft (DD) issued by any Nationalized Bank/Scheduled Bank favoring Bharat Petroleum Corporation Ltd., payable at Mumbai duly crossed and superscribed “Account Payee Only “along withAnnexure “A” and “C” attached herewith and other documents like NSIC Certificate, wherever applicable on or before 5 PM on 25.04.2011at any of the following addresses.

NAME / ADDRESS / MOBILE/ LANDLINE / FAX / E MAIL
Mr.Chintan Makwana
Mr. Sunil Patel / M/s. E – Procurement Technologies Ltd,
B – 201/208, Wall Street – II, Near Gujarat College, Opp. Orient Club, Ellisbridge, Ahmedabad – 380 006. Gujarat / 09712900025
09374519729
09275901750
079 – 4001 6860/
6861/6863/6864/
6866/6874/6877/
6878/6880/6882
Fax : 079 – 4001
6816 / 6876 / Mr.Chintan Makwana
Mob: 09712900025
(079 – 4001 6864 (Direct))
Email:
Mr. Sunil Patel
Mob: 09275901750
(079-40016879)
Email:
Helpdesk Email-Id: ;
Mr. Vishal Shah / M/s. E – Procurement Technologies Ltd, 427/429, 1st Floor, I.R. Road, Near Police Station, Pydhonie, Mumbai – 400 003. / 09819585956 / Mr. Vishal Shah
Mob: 0 – 9819585956
Email:
Mr. Ravi Narula / M/s. E – Procurement Technologies Ltd,
604B, 6th Floor,
Jaina Towers-II,
Distt. Centre, Janakpuri,
New Delhi-110058 / 098911 72377 /
Mr. Ravi Taparia / M/s. E – Procurement Technologies Ltd,
19 SynagogueStreetCity Centre, Suite #217B, Kolkatta – 700 001. / 098300 42060 /
Mr. Govindaswamy / M/s. E – Procurement Technologies Ltd,
VelAmruthaTowers,
Old 15 [ New 7 ], Nallanna Mudali Street, Royapettah, Chennai – 600 014. / 097907 19796 /
Mr. Robin Kennedy / M/s. E – Procurement Technologies Ltd,
10/2, NarendraPlaza,
Victoria Road,
Bangalore – 560 047. / 098454 84101 /
Mr. Mitul Sharma / M/s. E – Procurement Technologies Ltd,
124, 1st Floor, City Centre, Nr. U.P Press Club, Hazratganj , Lucknow – 226 001 / 094155 17902 /
Mr. V. Jaykumar / NellickalBuilding, CMS College Road,
Kottayam – 686 001
Kerala. / 097443 16367

2.3Please do not mention your Password in your letter. Forms received after last date/time of registration, i.e. after 5 PM on 09.08.2011 will be liable outright rejection and such Bidders will not be allowed to participate in the e-Auction and their DD will be returned to them through Courier at their risk. Hence, in your own interest, you are requested to complete all the formalities to become Registered Participant in advance and well in time before 09.08.2011.

2.4EMD exemption is applicable only for those NSIC/SSI units who fulfill following conditions :

  1. SSI units should be registered with National Small Scale Industrial Corporation (NSIC).
  2. The units should be registered for the item tendered for e-auction.
  3. The monetary limit indicated in NSIC registration certificate should cover the value of items ordered.
  4. Registration certificate should be valid as on date of order.
  5. Photostat copy of valid NSIC registration certificate should be submitted as support.
  6. Registration with DGS&D will not entitle a tenderer to claim exemption from Security Deposit / EMD.
  7. BPCL / e-Procurement Technologies Ltd. reserves the right to reject the request for EMD exemption if any one of above conditions is not met in full to their satisfaction and BPCL decision in this matter is final and binding.
  8. On receipt of your EMD and other documents, your login ID / Password will be e-mailed by us through our secured server to your valid and confidential email provided by you in ANNEXURE “A”. On receipt of the password, a confirmatory email will have to be sent back to us that you have received the login / password, please do not disclose your login / password in the confirmatory mail. On receipt of this confirmation, you will then be enabled and activated for bidding.
  9. Please do not reveal / pass on your Login ID and Password to any other person/s. It is your personal property and we will not be responsible for any leakage or misuse or illegal use of your User ID and Password. Nevertheless, you will be held personally liable to the Seller and the Auctioneers for any misuse or illegal use of your User ID and password by other person/s and any successful transaction online by such unauthorized persons due to your negligence will be considered your own transaction and you will be required to fulfill the contract as per terms and conditions of the sale.
  10. To enter the e-auction on and get the bidding screen, kindly refer to Annexure-C on Bidding Procedure & Instructions. The auto - extension feature gives equal opportunity to all the Bidders to place their bids in the closing minutes of the auction. For details on auto – extension, pls. refer to Annexure-C. Hence, Bidders are requested to stay tuned to the end of the auction even after the auction closing time in case the auction gets extended due to auto extension till the bidding screen closes. Please do not wait till last few seconds, but enter your bid at least 1 minute before end time. Confidential instructions can also be given to the website to carry out secure and confidential Auto bid. (Refer to Annexure-C for instruction of Auto bid.)
  11. Please Note each Registered Participants shall pay refundable Earnest Money Deposit (EMD) to participate and bid at our e-Auction. The Participant at our e-Auction will be allowed to bid only after they have paid EMD in advance to us by DD as mentioned in the General Conditions of sale.
  12. Please note that the DD against EMD must be received by us in advance along with Annexure-A and Annexure-C and other documents (like NSIC certificate, etc.) on or before 5 PM on09.08.2011. The Auctioneers / Seller are not liable for the delay or late receipt of DD and other documents, whether sent through Courier or Post.
  13. The Auctioneers will arrange free training to the participants for the e-Auction by prior appointment on phone. Only bidders who have paid EMD and other relevant documents, i.e. Bidders who are qualified to participate in the auction will be given training.
  14. During the online bidding process, BPCL reserves the right to change the Start Bid Price, as considered appropriate. Once the bids are posted during the online auction, they cannot be revised downwards which may please be noted. Every Bidder is under obligation to buy the material at the price he bid should the material be offered to him at that price. If any bidder to whom the material is offered at his bid price fails to effect the payment or other payments or carry out the clearances of material within the prescribed time frame or do not fully comply with the terms and conditions of the auction as displayed on the website, the EMD and any other payment made by such a Bidder will stand forfeited. This condition is applicable to all the Bidders. The seller is at liberty to offer and/or sell such material to another party of his choice or even retain it. The EMD paid for an auction or an item may be appropriated and stand forfeited against non–compliance with the terms and conditions in another item of the tender.

ANNEXURE - 2

GENERAL CONDITIONS OF SALE/DISPOSAL

1.Inspection of the materials:

1.1All scrap materials will be sold in MT/Lot/No. basis as mentioned in Table ‘A’ on “As Is Where Is and No Complaint” basis. The materials will be available for inspection at our Warehouse Scrap yard / Plant Area on 03rd to 05thAugust 2011 between 8.30 am 11.30 am and between 1.00 pm 2.30 pm, with prior appointment.

  1. Earnest Money Deposit (EMD):

2.1For participating at our e-Auction, the intending bidders shall pay refundable Earnest Money Deposit (EMD) by Demand Draft from any Nationalised or Scheduled Banks as mentioned against each lot in the catalogue on or before 5 P.M. on 09.08.2011along with Annexure-A& Annexure Cdrawn in favour of Bharat Petroleum Corporation Ltd., payable at Mumbai, duly crossed and superscribed “Account Payee only”. EMD must be deposited with M/s.e-Procurement Technologies Ltd. No interest is payable for the deposit amount held by us.

2.2As per BPCL Corporate Policy, all EMD payments irrespective of successful or unsuccessful Bidders shall be deposited in the operating Bank of BPCL immediately. The EMD payments of unsuccessful bidders shall be returned by cheque without any interest subsequently within 30 working days approximate through courier or Registered A.D. at the address indicated by them. No interest will be payable for such refunds. In case of any undue delay in refund of cheque due to unforeseen reasons at BPCL end or due to any postal/courier delays, BPCL is not liable for any claims of interest or any disputes arising out of this. Therefore, parties are requested to take note of this.

2.3 Every Bidder is under unconditional obligation to buy materials at the price offered by him whether he has been the highest bidder / 2nd highest bidder or not.

2.4. The successful bidder will be advised the outcome of the e-auction result by issuing a Sale Order within a reasonable time, i.e. 30 working days approximate after the e-auction after getting internal approvals. The successful Bidder’s EMD will be refunded only on completion of the job to the full satisfaction of the Corporation.

3. Participation in e-auction will mean that the party has inspected the materials / lots/nos. available for sale/disposal at Site as per auction details in Table-A on as is where is and no complaint basis and that the Bidder is fully satisfied and has understood the lot details and site conditions regarding the disposal material condition, size, quantity, quality, weight, numbers etc of the items available for sale/disposal. Therefore, no claim shall be entertained in case of any variations in quantities particularly on downward side or condition/quality/ weight/numbers of the materials etc. at the time of upliftment, which may please be noted.

4. Since the quantities for Lot No. 01 To 06 (Tender Nos.12/026 to 12/031) , are approximate, BPCL reserves the right at the time of issue of Sale Order to direct the successful Bidder to deposit additional amount equivalent to 20% of the tender quantities to take care of any upward variations at the time of upliftment of materials with mutual consent and agreement. In case of actual quantities going downward, the amount paid will be adjusted and returned to the successful Bidder (without any interest) by cheque. EMD payment retained can not be adjusted against additional quantities at the time of upliftment which may please be noted.

5.At any given time there can be only one H-1 bidder per lot/ item.

If more than one bidder bids, same value for an item/lot, the bidder who quotes the highest price first as per the server time is considered the H-1 Bidder for that lot/item.

The sale proceeds submitted by the H1 bidder shall not be refunded in any case. Therefore it is in the interest of the bidder to uplift the material within the date given in the Authority Letter.