Secondary Transporter Required at Shibpur ( Howrah) West Bengal for MAK Lubricants
ER/SHB/SEC TPT/12-14/2
Bharat Petroleum Corporation Limited wishes to appoint a secondary transporter for Lubricants for a period of Two Years at Shibpur,(Howrah) in the State of West Bengal at BPCL ShibpurLubeDepot through Two Bid tender process (Technical & Commercial), who meets following criteria:
a) The applicant should have minimum one year of experience in Transport business handled, particularly in lubricants or other FMCG products with reputed multinational / public sector companies during the last 5 years.
Applicants who have operated Transport Business with BPCL should necessarily obtain and enclose a certificate for satisfactory performance from concerned Territory Manager.
b)The successful party should be in a position to provide Security deposit by way of Bank guarantee for Rs.10 Lacs (Rupees Ten lacs).
c) The tender paper may be obtained from the address given below on payment of Rs.5000/-. (Rupees five thousand only) per set (non-refundable) by way of DD in favour of ‘Bharat Petroleum Corporation Limited’ payable at Kolkata. The name of the tenderer must be mentioned on the reverse of Demand Draft.
The tender paper may also be downloaded from our website DD for Rs.5000/- (Rupees five thousand only) per set (non-refundable) in favour of ‘Bharat Petroleum Corporation Limited’ payable at Kolkata should be attached with the Technical Bid. The tender documents should be submitted to following address
Territory Manager (Lubes - Reseller), Kolkata
Bharat Petroleum Corporation Limited,
BharatBhavan, Plot No 31, KITScheme No 118,
Prince Ghulam Md. Shah Road, Golf Green,
Kolkata 700095
Last Date for submitting the duly filled in tender documents completed in all respects at the above address is 23.05.2012_on or before 14.00 hrs and the technical bid will be opened at 14.30 hrs in the presence of tenderers atthe above address on the same day.
Tenders received late for whatever reasons/without EMD, submitted at the wrong address/in open or stapled condition/incomplete in any other respect will not be considered.
The Corporation reserves the right to reject any of the tenders without assigning any reasons whatsoever.
Regional Manager Lubes Eastern Region
Bharat Petroleum Corporation Limited
INSTRUCTIONS TO THE TENDERER:
- BHARAT PETROLEUM CORPORATION LIMITED (BPCL) a Public Sector Enterprise, invites sealed tenders under Two-Bid System to transport packed lubricants / greases / specialities under the brand “MAK” or any other brand as directed by company in packages of various sizes of barrels, pails, cartons, containers, pouches etc. in trucks to various upcountry customers/Dealers/Distributors/Lube depots in various Districts fed ex Shibpur Lube Depot for a period of 1 (One) year, with option for extension up to 1 (One) more year at the sole discretion of BPCL and will be effective from 01.06.2012.
Accordingly, we invite your lowest rates for transportation of Lubricants for transporting Packed Lubricantsex.OurShibpurLubeDepotin vehicles having capacity from 0.5 MT upto a maximum of 4 MT. Tenderers are requested to go through all the terms and conditions and Draft agreement before submitting their tender documents.
- The below mentioned documents are mandatory for the purpose of tender which are required to be submitted as the Technical Bid :-
a)Checklist to the tenderers (Annexure I)
b)Statement of Credentials (AnnexureII)
c)General Terms & conditions, scope & responsibilities of The Secondary Transporter (AnnexureIII) signed & rubber stamped on all pages for having read, understood & agreeing to comply with the same.
d)The Secondary Transporter draft agreement to be signed & rubber stamped on all pages for having read, understood & agreeing to comply with the same. (AnnexureIV)
e)Bank guarantee draft format (AnnexureV) to be signed & rubber stamped on all pages for having read, understood & agreeing to comply with the same.
f)In case tender paper is downloaded from our website in , DD for Rs.5000 (Rupees Five Thousand only) per set (non-refundable) in favour of ‘Bharat Petroleum Corporation Limited’ payable at Kolkata should also be attached with the technical bid. The name of the tenderer should be mentioned on the reverse of the DD
g)Earnest Money Deposit (EMD) for Rs ,1,00,000/- (Rupees one Lakh only) by way of DD drawn on a scheduled bank in favour of ‘Bharat Petroleum Corporation Limited’ payable at Kolkata. The name of the tenderer must be mentioned on the reverse of the Demand Draft and the same should be attached with technical bid only. Please note that tender documents not submitted with DD of Rs. 1,00,000 for EMD will be rejected. Please note the following pertaining to EMD :
(i)Offers without EMD would be rejected.
(ii)EMD amount would be returned upon finalisation of the tender and after the submission of the BG and commencement of placement of vehicles .
(iii)No interest shall be paid on the EMD.
(iv)If the Tenderer modifies / withdraws the offer during the validity period of 120 days / information provided in the offer is found to be false, the EMD would be forfeited.
(v)If the successful tenderer refuses to accept the award of contract, the Corporation reserves the right to forfeit the EMD.
h)Notarised copy of work experience certificate for Transport business handled, i.e. letter of intents or agreements issued by clients who are reputed multinational / public sector / FMCG companies.
i)Original Power of Attorney for the authorised signatory in original in case of firms other than sole proprietor.
All the above requirements as detailed in Point No 1 ( points a to h) are to be put into a sealed envelope Marked “A” and should be superscribed with “Technical Bid”
- Any tender received with counter terms & conditions or overwriting without signature or incomplete or not having specified enclosures / documents shall be summarily rejected without any further communication.
- The estimated volume of business is approx 3550 MTs per annum including stock transfer of 100 MT to our Budge Budge and Matigara Depots in West Bengal . The Secondary Transporter would normally cater to the districts of Howrah, Hooghly, 24 Parganas (N) , 24 Parganas (S), Midnapore , Kolkata, Nadia, Burdwan, Birbhum, Purulia, Bankura and Murshidabad.
4.In case of secondary transportation, the average monthly running (one way) of the vehicles (generally 3 MT vehicle/ smaller ) is expected to be 107300Kms. Average load size for deliveries is normally expected to be 3 MTs per trip but certain times a smaller load 0.5 MT also has to be delivered . However, please note that the volume / area / running and load size of vehicle mentioned above is only indicative and Bharat Petroleum Corporation Limited does not guarantee minimum or maximum volume of business, area of operation / load size or running of vehicles. The tenderer should own minimum 1 nos. each of 3 to 4 MT LCV and 0.7 to 1 MT LCV or should be able to buy the same within 15 days of date of letter of intent.
The list of districts and approximate volume business estimated is given below. The list is only directional and does not indicate the absolute number of locations / districts and volume of business. The Corporation will have the discretion to make changes in the list as well as the volume of business depending on the actual business requirements of the Corporation from time to time
District / Volume in MT per annum / Average One way Kms / MTKM / Approx. Required No. of 3MT LCV per annum / KMs TravelKolkata / 1335 / 30 / 40050 / 445 / 13350
Howrah / 540 / 55 / 29700 / 180 / 9900
Hooghly / 180 / 85 / 15300 / 60 / 5100
Nadia / 85 / 130 / 11050 / 28 / 3683
Burdwan / 595 / 160 / 95200 / 198 / 31733
Birbhum / 36 / 221 / 7956 / 12 / 2652
Bankura / 25 / 144 / 3600 / 8 / 1200
Purulia / 22 / 265 / 5830 / 7 / 1943
Murshidabad / 162 / 220 / 35640 / 54 / 11880
24 Pgs. (S) / 90 / 80 / 7200 / 30 / 2400
24 Pgs (N) / 130 / 75 / 9750 / 43 / 3250
Midnapore / 250 / 145 / 36250 / 83 / 12083
Total A/c Sales / 3450 / 1610 / 297526 / 1150 / 99175
Stock Transfer to Budge Budge / 50 / 25 / 1250 / 13 / 325
Stock Transfer to Matigara / 50 / 600 / 30000 / 13 / 7800
Total A/c stock transfer / 100 / 625 / 31250 / 26 / 8125
Estimated per annum / 3550 / 2235 / 328776 / 1176 / 107300
For example:
Secondary Transportation Estimated Volume in MT Per Annum 690 MTDistrict / Volume in MT per annum / Average One way Kms / MTKM / Approx. Required No. of 4 MT LCV per annum / Per Annum KMs Travel
(a) / (b) / (a) x (b) / (a) / 4 =c / (c) x (b)
XYZ district / 690 / 150 / 1,03,500 / 173 / 25950
5.You are advised to use the prescribed forms issued by Bharat Petroleum Ltd. only. In case additional space is required for filling the details, you may use letter heads. The tender must be submitted on the same name on which it was issued. The tender document is not transferable.
6.The Last date for depositing the tender offer in the tender box kept at the following address is 1400 hrs on 23.05.2012 Any offer received after 1400 hrs on 23.05.2012 for any reason whatsoever shall be rejected forthwith.
7.The tenders will be opened at the address given below at 14.30 hrs on 23.05.2012 in presence of the tenderers. Only authorized staff of the tenderers are allowed to attend the opening of technical bid. No separate intimation will be given in this regard unless there is a change in time/date/venue. All Tenderers should bring their rubber stamp/ letter heads at the time of tender opening.
Tenderers who need any type of clarifications with regard to the terms and conditions of the tender can seek clarification from Territory Manager (Lubes Reseller) Officeany time before the opening of tender between 11.00 Hrs to 16.00Hrs. The address and telephone number of Territory Manager(LubesReseller )Office is
Territory Manager (Lubes - Reseller), Kolkata
Bharat Petroleum Corporation Limited,
BharatBhavan, Plot No 31, KITScheme No 118,
Prince Ghulam Md. Shah Road, Golf Green,
Phone No.033-24293155
8. The tender should be strictly in line with the terms and conditions. Any tender not conforming to the terms and conditions prescribed in the tender documents shall be summarily rejected.
i. COUNTER TERMS AND CONDITIONS WILL NOT BE ACCEPTED.
ii. OVERWRITING WILL NOT BE ACCEPTED
9. The tenderers meeting minimum qualification criteria for the respective tenders will only be considered for price bids opening after evaluation of Technical bids of all participating and valid tenders. After scrutiny of the ‘technical bids’ by BPCL, the eligible tenderers will be notified regarding date, time and venue for the opening of price bids.
10.All rates quoted in commercial bid should be both in words and figures. In case of any difference between the two, the rates quoted in words shall be considered as final and authentic. Also the rate should be quoted in the same units as mentioned in the tender schedule.
11. The tenderer should study all the operations/ local conditions at the concerned location, loading/unloading point/s and route/s. Tenderers would be presumed to have acquainted themselves with the working conditions existing at the location, before submission of the tender.
12. Tenders not meeting the tender terms & conditions or incomplete in any respect or with any additions/deletions or modifications are liable to be summarily rejected without any further communication to the tenderers and decision of BPCL in this respect will be final and binding.
13. Tenderer should submit all the details and enclosures as has been asked for in the tender form. Incase any of the information is not applicable to the tenderer, "Not applicable" may be written against such item. Not submitting any information/ enclosure sought for may be a ground for rejecting the tender.
14. Tenderer may witness the opening of tender on the appointed date and time either himself or by sending authorized representative.
15. Tender terms and conditions mentioned in the tender should be carefully studied. All the pages of the tender documents should be duly filled (Annexure I to V) along with required enclosure should be signed and rubber stamped as a token of acceptance of the terms and conditions therein and submitted to us.
16. Price bids of only technically qualified tenderers, based on technical evaluation, will be opened on a notified date. Price Bid is enclosed as per AnnexureVI. The duly filled up Price Bid will be submitted in a separate sealed envelope (Marked “B”) duly superscribed with “Price Bid”.
- Sealed envelopes “A” ( Technical Bid) & “B” (Price Bid) will be submitted in Envelope “C” superscribed with “Tender for Secondary Transportation Contract at“Shibpur” (W.BengalState)
18. Ranking of the qualifying tenderers i.e. L-1, L-2, L-3, etc will be done based on the total cash outflow for the contract period.
19. If required, the negotiations/counter offer exercise will be carried out only with L1 tenderers and the revised rates accepted by them during negotiations/ counter offers will be finalized as L1 rate of the concerned location.
20. BPCL reserves the right at its sole discretion to reject unworkable/ unviable rates quoted by tenderers. Such tenderers will be treated as disqualified and will be rejected. The decision of BPCL in this regard will be final and binding.
21. Each page of the tender document is to be signed by the legally authorized representative of the tenderer, with the official seal.
22. If additional sheets are required, then number of such extra pages used should be indicated in the Covering letter.
23. All entries are to be made in ink. No over-writing/ whitening/ erasing out is permitted. All corrections are to be made by scoring out incorrect entries, and such corrections are to be signed by the legally authorized representative of the tenderer, with the official seal. Tenders deficient in this respect are liable to be rejected.
24.You are advised to use the prescribed forms issued by us only. In case additional space is required for filling the details, you may use letter heads. The tender must be submitted on the same name on which it has been sent by us.
- The Last date for depositing the tender offer in the tender box kept at the following address is 1400 hrs on 23.05.2012. Any offer received late shall not be considered.
Territory Manager (Lubes - Reseller), Kolkata
Bharat Petroleum Corporation Limited,
BharatBhavan, Plot No 31, KITScheme No 118,
Prince Ghulam Md. Shah Road, Golf Green,
Kolkata 700095
Thanking You,
Yours faithfully,
For BHARAT PETROLEUM CORP. LTD
______
Territory Manager (Lubes - Reseller), Kolkata
Encl: as above
ANNEXURE –I
Date:______
To,
Territory Manager (Lubes - Reseller), Kolkata
Bharat Petroleum Corporation Limited,
Kolkata.
Dear Sir,
Sub: Check list for submitting tender for The Secondary Transportation Contract for Lubricants at Shibpur
With reference to your tender enquiry ref No.ER/SHB/SEC TPT /12-14/2dated 08.05.2012, we are submitting the following documents & enclosures for your consideration.
- Statement of Credentials (AnnexureII)
- General Terms & Conditions, Scope & Responsibilities of The Secondary Transporter (AnnexureIII) signed & rubber stamped for having read, understood & agreeing to comply with the same.
- The Secondary Transporter draft Agreement (AnnexureIV) signed & rubber stamped for having read, understood & agreeing to comply with the same.
- Bank Guarantee format (AnnexureV) signed & rubber stamped for having read, understood & agreeing to comply with the same.
- EMD vide DD no.______dt.______for Rs.1,00,000/- (Rupees One Lac only) drawn on ______bank which is a scheduled bank in favour of ‘Bharat Petroleum Corporation Limited’ payable at Kolkata. Name of the tenderer has been mentioned on the reverse of DD.
- DD no.______dt.______drawn on ______bank for Rs. 5000/- ( Rupees five thousand ) in favour of ‘ Bharat Petroleum Corporation Limited’ payable at Kolkata. Name of the tenderer has been mentioned on the reverse of DD..
- Notarised copy of transportation work experience certificate i.e. letter of intents or agreements issued by the clients who are reputed multinational / public sector / FMCG companies etc.
- Original Power of Attorney for the authorized signatory in case of firms other than sole proprietor.
SIGNATURE:______
NAME :______
FIRM’S NAME :______
ADDRESS:______
______
DATE:______
RUBBER STAMP OF THE FIRM:
ANNEXURE-II
STATEMENT OF CREDENTIALS
Date :
To,
TM(Lubes – Reseller) ,
Bharat Petroleum Corporation Limited,
Kolkata.
Dear Sir,
Subject: Statement of Credentials
We are submitting the following Statement of Credentials:
1.Name of the Firm/Proprietor:
2.Status of the Firm:
(State whether Public Ltd. Co., Private Ltd. Co., Partnership, Co-op. Society or
Sole Proprietor)
3.Year of Establishment:
4.Registration Number, if any:
5.Registered Postal Address:
6.Telephone Number:
7.Address of Branches, if any:
8.Names of all Directors/ Partners/:
Proprietor as the case may be/
with address and Telephone Nos.
9.Name of authorised signatory :
(attach Original copy of power of attorney for tenderers other than sole
proprietor)
10.Permanent Income Tax Number:
(attach notarized copy of PAN & in case not yet allotted by I.T.dept., attach
notarized xerox copy of your application for PAN)
11.Name of Bankers & Branch with:
full address
12.Type of Account& Account Nos.:
14Experience:
a) total experience in business
b) nature of Business
c) geographical area handled:
( please enclose notarized copy of
work experience certificate i.e.
Letter of intent or agreement copy
issued by the clients who are reputed
multinational / public sector / FMCG
companies etc.for all above )
16. Please confirm whether you have
qualified/trained/experienced staff
on your roll to handle this job.:Yes / No
17.Details of business
presently in hand:
a) nature of business:
b) client:
c) validity of the contract:
d) value of Contract (Rs/PA):
(attach notarized copy of Letter of intent or agreement copy)
e) Area of Operation:
19.a) Whether transport vehicle of 4 MT LCV/Smaller Vehicle is/are available
If you are owning the LCV and Smaller Vehicle then please submit the Xerox copy of the documents.
Tenderer owning the LCV and smaller vehicle will get preference over theone who does not own the LCV.
b) Please provide the following details:
Vehicle type / Owned / TotalLCVs (eg 3T/4T)
Smaller Vehicle
c) If not owning the LCV, confirm how soon you will provide the vehicle in casethe job is awarded :
d) Capacity of vehicle available (Tonnage)/Proposed:
Confirmation by Tenderers:
We confirm that our offer will remain valid for acceptance by you up to 120 days from the date of opening of Tender.
We do hereby certify that all the information as provided above is correct and true in all respects & in case any information is found to be false or incorrect, we understand that BPCL can reject/terminate our offer.
We have read, understood what is stated in General Terms & Conditions, Scope & Responsibilities of Lubes Secondary Transporter, Agreement for Lubes Secondary Transporter, Bank Guarantee format and fully agree to comply with the same.
SIGNATURE :______NAME:______
FIRM’S NAME :______DATE :______
ADDRESS:______