BGSA Meeting Minutes – December 5, 2017

Present: Eric, Joe, Chris, Chad, Tina, Brendan, Kim, Lisa, Andy, Heather

Absent: Lee, Dave E., Dave S.

1)Financials – not many recent expenses cash at $29.89K. The league received an anonymous donation of $3,000. This will be put towards upgrading to Richie’s Slush and/or the purchase of a freezer or equipment. Also considering the expansion of irrigation for Lewis Field.

2)Purchase updates-

  1. Pitching machine – old machine was thrown out since it could not be repaired. League has decided to pass on a pitching machine for now.
  2. Slush/Italian Ice – we will need to measure to determine the size of the freezer that we can accommodate.

3)Update on dugouts

  1. We are on BVT’s schedule and they are hoping to start the project soon. They will work on all six dugouts. They are confident that they can complete and not interfere with our spring schedule.

4)Sponsors

  1. We need to update form for sponsors
  2. We’ve identified sponsors from last year that paid. About 8 sponsors that we just received the signs for.
  3. Try to divide and conquer to bring on some new sponsors. The plan is to get started soon.

5)Registration

  1. Pricing is finalized for Winter Training
  2. Open registration soon
  3. Set up table at Swish Kids on 12/16. Edits to flyer for the sign up. Look to have a collection/swap for used equipment.
  4. Send out info on the event via social media (Facebook)

6)Franklin Spring

  1. No costs changes yet, since we don’t know Franklin’s prices

7)Tournaments update

  1. 9 -12U team registered, 4-14U teams registered, only 1 10U team
  2. Dates

-10U:Franklin 6/15-6/17, Milford 7/13-7/15, Bellingham 7/20-7/22

-12U:Franklin 6/15-6/17,Bellingham 6/22-6/24, Milford 7/20-7/22

-14U:Bellingham 7/6-7/8, Milford 7/27-7/29

-Two umpires for every game for 14U tournament games.

-Inform registered teams that we will require all information (roster, insurance, coach USA registration cards, etc.) 6 weeks prior to the tournament

8)Winter training

a. T-shirts – we will look to get prices on cotton and performance

b. Update flyers for summer ball to have on hand for winter training

c. Contact the high school coach to provide our training dates and to request players.

9)Procedure for complaints/issues

  1. Reviewed template from Chad
  2. No online voting for internal items, only vote in person

10)Add championship sign to the complex

  1. Motion approved, look to spend up to $300 on a sign to display.

For next meeting:

-ideas for opening day(DJ, free hot dogs, pictures)

-rule changes

Next meeting January 2, 2018 @ Old Town Hall