King Fahd University of Petroleum & Minerals
Deanship of Scientific Research
Jumada – I 1432 (H),
May 2011(G)
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Undergraduate Research Grant Template
King Fahd University of Petroleum & Minerals
Deanship of Scientific Research
The KFUPM Undergraduate Students Research Grants (USRG) flexibly and responsibly provides research support to undergraduate students with outstanding credentials who interested in pursuing quality research work. The Grant intends to stimulate the interest in research and innovation among KFUPM undergraduate students, and inspire many of them to become future research leaders. Innovation is the corner stone for any economical growth in the future. An Annual Undergraduate Research Contest will liven the program and conduce a campus wide spirit for undergraduate research. This Grant might also persuade students to improve their academic performance as it is restricted to Honor Students.
Section 2: USRG Objectives and Eligibility
The eligibility, criteria, and duration of these grants are outlined below:
Objectives:USRG aims to stimulate a culture for undergraduate research by supporting outstanding undergraduate students interested in pursuing innovative research as they pursue academic excellence.
Eligibility:KFUPM full-time undergraduate Honors students, with innovative research project plans, supported by a Faculty Member or Full-time Researcher, are eligible to apply for USRG that could provide up to 12 months of research funding. Two deserving students may participate in a single project; however, a student shall not participate in two USRG grants concurrently. Furthermore, a single Supervisor should not mentor two USRG grants concurrently.
Section 3: Award Description
The following Table lists the types of awards that will be made available for students:
Grant Component / Amount / Terms
Stipend / SR 600/months / 12 Months
Research cost for supplies, equipment, fields trips…etc. / Expected to be about 20,000 SR; yet, further funding is pending upon justification. / Students are expected to utilize equipment and material provided by the University in different departments. Yet; USRG is available, according to University purchasing by-laws for the proper and full execution of the project.
1.USRG students are encouraged to attend a National or International Conference/ Symposium where they can present a conference paper. Conference attendance support as per DSR procedures for graduate students.
Section 3: Award Description (Cont.)
2.USRG students are encouraged to plan in the proposal and budget for visiting an advanced research center in the summer, in a way related to the USRG project.
3.The project’s faculty supervisor is awarded a SR 7,000 honorarium upon acceptance of the final project report.
4.The Grant Budget is capped at 50,000 SAR.
5.In addition, USRG students will contest for the prestigious Annual Undergraduate Research Contest University Awards.
Section 4: Role of the Faculty Supervisor
The role of the faculty supervisor is:
1.Supervise the student in developing a research proposal including methodology, objectives, planning, and budgeting.
2.Sign off on the full Execution Plan of the project after approval of the Grant, before its Start Date.
3.Provide guidance to the students throughout the project duration.
4.Provide students with access to KFUPM resources (labs, equipments, materials …etc.) needed to conduct their project.
5.Review and endorse all documents produced by the students including proposal, timely submitted progress and final reports, final report and publications.
Section 5: Applications for USRG
Students who meet the eligibility criteria should fill the application form in Appendix A, and submit a proposal according to Appendix B.
Section 6: USRG Progress/Final Reports/ Deliverables
USRG Students should submit progress reports every 6 months during the project. A final report, to be submitted within two months from the project completion date, should contain the project’s notable achievements and measurable outcomes.
Any publications resulting from the project should have clear acknowledgement to the project number of the KFUPM USRG.
Any patent resulting from USRG should appropriately be owned by KFUPM.
Section 7: Supervisor Recommendation
Applications Forms must be jointly signed by the student and his faculty supervisor. In addition, a disclaimer, stating that the work being proposed is not part of any ongoing or past projects, must be signed by the students and the supervisor.
Section 8: USRG Proposal Content
USRG presumes the Student to be the project PI. His proposal would contain the following:
1.A brief C.V. of the student(s), including a recent unofficial KFUPM transcript demonstrating that the student is an Honors student,
2.A brief C.V. of the proposed supervisor, including his research interests and major relevant achievements,
3.The filled out USRG grant application form (Appendix A),
4.An outline of the proposed research project including a description of each student role as given in Appendix B.
Section 9: Review of USRG Proposals
The DSR shall arrange for internal review of USRG proposals. Approval is based on merit decided by reviewers’ input. The rubric provided in Appendix C could be used in this regard.
Section 10: Annual Undergraduate Research Contest University Awards
USRG students are expected to participate in the Annual Undergraduate Research Contest University Awards by delivering a seminar on the project and presenting the outcomes. When selecting students for awards, the university will assess each application on the basis of research aptitude, proposal quality, and outcomes.
Appendix – A:
APPLICATION FORM FOR KFUPM – USRG
For Academic Year (20xx To 20xx)
(Please read the guidelines before filling this application)
Start Date / End Date
/ New Application
/ Renewal Application
/ Have you received a USRG grant before? / USRG #
Student Name
Student ID # / KFUPM ID #
Saudi ID/Iqama
Department / Degree Sought
Campus Address / P.O. Box #
Email Address
Phone (Off) / Phone (Resi.)
Program/Major
Month/Year accepted into Program
Your GPA (*)
Total completed credit hours
(*) Please attach recent unofficial KFUPM Transcript
Signature
/Date:
Student Name: (Mr. )
Supervisor’s Name: (Dr. )
Department:Chairman’s Name: (Dr. )
Appendix – B:KFUPM – USRG Project Proposal
(Kindly fill out the attached template)
Under Project Description, please make sure to:
1.Introduce the problem including motivation
2.Formulate clearly the research questions
3.Describe briefly related works and literature
4.Describe project milestones and student Work plan and tasks to its achievement
5.Describe project expected outputs and emphasize two major deliverables
6.Include a description of the research environment related to the proposal, including available equipment, tools to be purchased, needed Field Trips (if applicable), and available tools to achieve the project goals.
Append a Disclaimer, signed by your team, emphasizing that the proposed USRG project is the students’ original and not a part of any past on current funded projects.
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Undergraduate Research Grant Template
King Fahd University of Petroleum & Minerals
Deanship of Scientific Research
Undergraduate Students Research Grant(USRG)
RESEARCH PROPOSAL
Insert Proposal Title in English (here)
عنوان المشروع باللغة العربية(هنا)
Team Member 1Xxxxx Xxxxx, ID
Department XXX
Team Member 2 (if applicable)Xxxxx Xxxxx, ID
Department XXX
Faculty Supervisor Xxxxx Xxxxx,
Department XXX
Date:
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Undergraduate Research Grant Template
King Fahd University of Petroleum & Minerals
Deanship of Scientific Research
Please READ CAREFULLY and follow the instructions when writing your research proposal
1.Explanatory Notes:
The explanatory notes provided hereafter for each section in the proposal template are meant for guidance only.
You should delete them thereafter finishing the report.
2.Budget:
Make sure to include all needed equipments and man power needed for proper running and successful execution of the project. Please note that the maximum allocated budget is SR 50,000.
3.For section items that do not apply to your project, please just write NA (Not Applicable)
4.After confirming with your project Supervisor, submit the research proposal to , in clued the Supervisor on cc. In the Subject Heading state “Undergraduate Student Research Grant Proposal”, and then state your name and ID. Attach the proposal as a pdf file.
PROJECT INFORMATION
Project TitleProposed Budget / (max. 50,000) Saudi Riyals
Estimated Duration / (max. 12) Months
Proposed Starting Date / Month / Year / Ending Date / Month / Year
Project Personnel
Research Team / No. / Name / ID / Department / Role / Signature
1 / Team Leader
2 / Faculty Supervisor
3 / Team Member 1
4 / Engineer
5 / Technician
6 / Others
Keywords (max. 4) / 1. / 2.
3. / 4.
SUMMARY
This section should provide a summary of the proposed research project. The summary must not exceed one page in length (max. 200 words) and should provide a coherent, clear and concise description of the research activity. It should describe the objectives and methods to be adopted during the proposed research. It should be informative to other persons working in the same or related fields. It should not contain any proprietary or confidential information.
المُلخص:
هذه الفقرة تعطي ملخصا عن المشروع البحثي الملخص لابد ألايتعدي صفحة واحدة (200 كلمة علي الأكثر) صف بدقة ووضوح أهمية و أهداف المشروع و النشاطات والمهام التي تؤدي إلي تحقيق هذه الأهداف
TABLE OF CONTENTS
Section/Details Page
UNDERTAKING OF THE RESEARCH TEAM...... 2
ENGLISH Summary...... 3
ARABIC Summary...... 4
TABLE OF CONTENTS...... 5
1.0INTRODUCTION...... 6
2.0PROJECT OBJECTIVES...... 6
3.0LITERATURE REVIEW...... 6
4.0DESCRIPTION OF THE PROPOSED WORK...... 6
4.1Approach, Tasks and Phases...... 6
4.2Research Methodology...... 6
4.3Management Plan...... 7
4.4Project Deliverables...... 7
5.0PROJECT EXECUTION...... 8
5.1Travel (if applicable)...... 8
5.1.1Scientific Trip...... 8
5.1.2Field Trip...... 8
5.2Proposed Budget...... 9
6.0REFERENCES...... 10
7.0RESUMES...... 11
LIST OF TABLES
Table 1: APPROACH UTILIZED FOR ACHIEVING OBJECTIVES...... 6
Table 2: MAPPING OF PHASES AND TASKS TO ACHIEVE OBJECTIVES...... 6
Table 3: ROLE AND INVOLVEMENT DURATION OF RESEARCH TEAM...... 7
Table 4: PROJECT WORK PLAN......
Table 5: SCIENTIFIC TRIPS DETAIL...... 8
Table 6: FIELD TRIPS DETAIL...... 8
Table 7: PROPOSED BUDGET...... 9
(Please update the Table of Contents after completing the proposal and delete this note thereafter)
1.0INTRODUCTION
The introduction should provide a brief background to the research project, explaining briefly the importance of the research being proposed, current state of the art, highlights the gaps in the existing knowledgeand defines the scope of work and conditions in which the project will be executed. A description of expected results should also be provided.
2.0PROJECT OBJECTIVES
This section should include a clear statement of the objectives of the proposed research project. What are the questions that this proposal addresses?Andwhat are the significance of expected results. Start with a general objective, then provide with two or three specific objectives. You can use part of the material of HW2
3.0LITERATURE REVIEW
This section should include the background for context and should explain the significance of the research project involved. Details of the state of the art in the research field should be briefly included with references. It should clearly identify the gaps in knowledge that the proposed research will address.
You might use the literature review you developed in HW2
4.0DESCRIPTION OF THE PROPOSED WORK
This should provide sufficient information of the work to be undertaken and describe in details how the research questions raised by this proposal would be tackled. It should outline the general plan of work, including the broad design and methodology that will be adopted, and, where appropriate, provide a clear description of experimental methods and procedures as well as expected outcomes. The content of this section should be structured under the following headings
4.1Approach, Tasks and Phases
Details of the approach utilized to achieve each objective of the project should be clarified and illustrated (Table 1).
Table 1: APPROACH UTILIZED FOR ACHIEVING OBJECTIVES
Objective / Approach of achieving the objective1
2
3
4
Research tasks that will be undertaken as a part of the proposed research and activities should be divided into groups of assignments, listed in logical sequence and linked with the project objectives to be achieved (Table 2).
Table 2: MAPPING OF PHASES AND TASKS TO ACHIEVE OBJECTIVES
Objectives / Phases / Tasks1
2
3
4
4.2Research Methodology
This section should explain your methodology to conduct the research and to obtain the stated objectives.
It should reflect that the student has good understanding of the problem and of the barriers in the path. It include procedures and techniques to be used with explanation why these are considered the most suitable to the research in question; detailed description of the experiments and measurements; as well as methods to be used in data collection, analysis, and interpretation.
Typical questions to answer onresearch methodology include:
(a) What are the constraints (if any)?
(b) What are the technical challenges and uncertainties?
(c) What are the different approaches to this problem?
(d) What is your preferred approach and why?
It should explain the facilities to be used.
(a) Is all the necessary hardware/software in place?
(b) If not, how will it be acquired and how long will it take to put everything in place?
(c) Does it have any resource implication? (This must be prepared in view of the Budget below.)
4.3Management Plan
Indicate how each project team memberwill be involved (with durations) in executing specific tasks. (Table 3).
Table 3: ROLE AND INVOLVEMENT DURATION OF RESEARCH TEAM
Team Members / Role / Duration(months)
4.4Project Deliverables
This should provide a clear statement of the expected real, tangible and measurable outcomes of the proposed research project (Table 4).
Table 4: PROJECT WORK PLAN
Duration / INVOLVEMENTDURATION / PHASES & TASKS05 / 04 / 03 / 02 / 01 / Participation / PHASE I
Task 1.1:
Task 1.2:
PHASE 2
Task 2.1
Task 2.2:
PHASE 3
Task 3.1
Task 3.2
5.0PROJECT EXECUTION
5.1Travel (if applicable)
This sub-section should includedetails of travel arrangements that may be needed in the execution of the proposed research project with full justifications (if applicable).The content of this sub-section should be structured under either of the following headings:
5.1.1Scientific Trip (if applicable)
Table 5: SCIENTIFIC TRIPS DETAIL
Host University / Institute/Company / NameDuration of the trip
Justifications for selection
Tasks to be carried out
Impact on the project outcomes
5.1.2Field Trip (if applicable)
Table 6: FIELD TRIPS DETAIL
DestinationsNo. of Days
No. of trips to each destination (if more than one)
Justifications of the trip(s)
Tasks to be carried out
Impact on the project outcomes
5.4Proposed Budget
Fill the Table 7 to detail the budget in tabular form including all requested resources for the entire duration of proposed research project. This section should include details and justification of the requested equipments. Indicate also its availability/non-availability within your department.
Table 7: PROPOSED BUDGET
BEFORE COMPLETING / SUMMARYPROPOSED BUDGET / (in Saudi Riyals)
PROJECT TITLE
DURATION / (max. 12) MONTHS
ITEM / CATEGORY / NO. / COMPENSATION / INVOLVEMENT / TOTAL / DESCRIPTION
MONTHS / BUDGET
MANPOWER / Faculty Supervisor / Max. 7000
Team Leader / 600 / Month
Team Member 2 / 600 / Month
Engineer / 600 / Month
Technician / 600 / Month
Secretarial- Clerical / 400 / Project
OTHER
TOTAL SALARIES / MAX. 30,000
EQUIPMENT & MATERIAL / SOFTWARE / -
HARDWARE / -
EQUIPMENT / -
MATERIALS / -
CHEMICALS / -
SERVICES / -
ITEM TOTAL
TRAVEL / FIELD TRIP/ SCIENTIFIC TRIP / -
PER DIEM LOCAL / -
PER DIEM OVERSEAS / -
ITEM TOTAL
OTHERS / STATIONARY
ITEM TOTAL
GRAND TOTAL / MAX. 50,000
6.0REFERENCES
References should be cited in the standard style used in scientific/technical publications. Links to online versions may be provided together with dates on which the material was accessed.
7.0RESUMES
Instructions: The Resumes should be strictly limited to two pages per memberand it should include:Name, Date of birth, Department, academic achievements, GPA). List of up to 5 significant achievements (publications, patents, project achieved (with years and names of institutions), software or hardware development, authoring, teaching, grading, etc).
Resumes
Mr. XXXX X. XXXX, (Team Leader, TL), ID, (DEPT)
Date of Birth:Correspondence Address / Department (DEPT),
College ……………….,
King Fahd University of Petroleum and Minerals (KFUPM),
P.O. Box XXXX, Dhahran, 31262, Saudi Arabia.
Contact Information: / Home: +966 3 860-xxxx
Mobile: +966
E-Mail:
Second E-Mail Address:
- Career Objectives
______
- Academic Qualifications
GPA
- Academic Activities
Contributions to Research Projects
Summer Trainings
Scientific and Field Trips
Courses Contributed Into Through:
Teaching
Labs
Grading
______
- Other Activities
Students Clubs, Leadership, Membership:
Community Services
Readings, Sport, Travels,…
PROVIDE THE SAME FOR
Mr. Xxxx Xxxx (Team Member, TM-2), and a suitable resume for the Supervisor
Dr. Xxxx Xxxx (Suitable resume for the Supervisor)
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Undergraduate Research Grant Template
King Fahd University of Petroleum & Minerals
Deanship of Scientific Research
Evaluation of Proposals
Undergraduate Project Proposal Evaluation Rubric:
Student Name / ID Number
Title of the Project
Faculty Supervisor
Performance Criterion / Distinguished
4-5 / Satisfactory
3-4 / Developing
2-3 / Unacceptable
0-1 / Score / Weight / Total score
Introductory Matters: , Title and Abstract Cover page / Cover page, Title and abstract are informative, succinct, and offer sufficiently specific details about the problem issue and proposed methods of the study. / Cover page, Title and abstract are relevant, offering details about the proposed research study and the team. / Cover page, Title or abstract lacks relevance or fails to offer appropriate details about the problem issue of the proposed study. / No Cover page, Title or abstract or inappropriate to the given problem, research questions, and method. / X1
Introduction Problem, Significance, & Purpose of the Study / Presents a significant research problem. Articulates clear, reasonable research questions given the purpose, and methods of the proposed project. The statements are clearly supported from the literature. All elements are mutually supportive. Well defined common interest for both student and faculty supervisor / Identifies a relevant research problem. Research questions are succinctly stated, and supported by and connected to the established literature. Partial match of the p[proposed research to faculty supervisor / Although a research problem is identified, the statement is too broad and the description fails to establish the importance of the problem area. The research questions are ambiguous, or not logically connected to the description of the problem. Connections to the literature are unclear or debatable. / Statement of the problem, significance, purpose, questions/hypotheses, were omitted or inappropriate. / X1.5
Literature Review / Narrative integrates critical and logical details from the peer-reviewed research literature. Each key question is grounded to the literature. / Key project questions were connected to relevant, reliable literature. / Selected literature was not from reliable or up-to-date sources. Literary supports were vague or ambiguous. / The review of literature was missing or consisted of non-research based articles. Propositions were irrelevant, inaccurate, or inappropriate. / X1
Research Objectives / The purpose, questions, and objectives are mutuallysupportiveand coherent. Appropriate specific objectives have been clearly stated. / The research objectives had been identified and described but with no sufficient details. Specific objectives are defined but not clearly / The research objectives are confusing or incomplete given the research questions and problem statement. / The research objectives are not understandable or have not been identified. / X 1.5
Methods: Procedures / Procedures were thorough, manageable, coherent, and powerful for generating valid and reliable data and. Clear and reasonable strategies are presented to achieve research objectives. / Procedures for project implementation and problem solving were identified and described in a chronological fashion / Procedures for data gathering, model building and problem solving were confusing, incomplete, or lacked relevance to purpose, and to research questions. / Procedures for gathering data, building models and solving the problem were omitted. / X 1.5
Expected Outcomes / Expected outcomes clearly exceed what is expected from these grants. / Expected outcomes probably conform to what is expected from these grants. / There is a good chance that the expected outcomes won’t conform to what is expected from these grants. / Expected outcomes clearly do not conform to what is expected from these grants. / X 1
Total
Comments and Recommendation
Reviewer Name: (Dr. )
Grand Total
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