Banyule Greensborough RSL Trust Fund
Banyule Montmorency Eltham RSL Trust Fund
Banyule Watsonia RSL Trust Fund
2016-2017 Grant Round
Introduction
The Banyule RSL Trust Fund invites applications for the 2016-2017 funding round on behalf of Greensborough, Montmorency Eltham and Watsonia RSL’s. The Trusts have been establishedin partnership with Banyule City Council for the purpose of providing funds to community groups and not- for-profit organisations through an annual grants round.
The Trust’s provide funding for projects of a general charitable nature or those designed for the benefit of the local community.
Funding is provided on the basis of applicants meeting eligibility criteria. Successful applications will provide a detailed description of how the project will be developed.Please note that your application needs to provide enough detail and clarity so that someone with no prior knowledge of your group or project clearly understands the proposal and the outcomes you aim to achieve.
Key dates for RSL Trust Fund Grants 2016- 2017
Grant round opens / Monday 24 October 2016Grant round closes midnight / Wednesday 7 December 2016
Successful applicants notified / February – March 2017
Presentation Events / March – April 2017
Grant Pool
For the 2016-2017funding round the grant pools are:
- Greensborough RSL $56,000
- Montmorency/Eltham RSL $35,000
- Watsonia RSL $100,000
Grant Purpose
Each RSL has a particular focus for its funding. Priorities for funding are detailed below.
Grant Type / Greensborough RSL / Montmorency Eltham RSL / Watsonia RSLEquipment Grants
- Any item that is portable i.e. it does not need to be installed by a professional.
Minor Capital works
- construction works, internal and external
- equipment or structures that need to be installed, plumbed in, wired in or permanently fixed.
Community Projects
- To improve the delivery of services, address health and safety concerns or provide a direct benefit to staff, group members, volunteers or the broader community.
Memorial Grants
- For major projects including capital works, assets and community projects.
Special purpose grants / Defibrillator Grants
Requirements for Quotes
Equipment / One quote for equipment purchases totallingup to $2,000 and two quotes for equipment purchases totallingover $2,000.Minor Capital works / One written quote for projects up to $2,000 and a minimum of two written quotes for projects over $2,000.
Community Projects / Estimates of project costs must be submitted including quotes for equipment purchases.
Two written quotes are required for any request in excess of $2,000.
Memorial Grants
(Ted Wallace and Watsonia RSL) / Quotes/estimates of costs are required for equipment, assets, capital works requested as part of Memorial Grants.
Two written quotes are required for any request in excess of $2,000.
Special purpose grants - defibrillators / No quotes required.
Eligibility- Who can apply?
For Greensborough, Watsonia and Montmorency Eltham RSL Trust Funds
- Incorporated not for profit community group/organisation, not for profit community group/organisation with appropriate auspice support, a charity or benevolent trust or Public Company (not for profit)
- Groups that are able to demonstrate financial viability and able to submit a financial statement.
- Groups that hold an ABN or qualify to submit a statement by supplier.
- Groups that hold Public Liability insurance and adhere to equal opportunity principles and sound work place health and safety practices
For Greensborough and Watsonia RSL
- Provide services that directly benefit Banyule residents.
For Montmorency Eltham RSL
- Provide services that directly benefit Banyule residents and Nillumbik residents.
The following will not be funded through the RSL Trust Fund.
- Proposals for funding of prizes, donations, gifts, sponsorships,scholarships, fundraising,uniforms or membership fees.
- Projects that have started or have been completed.(funding is not retrospective)
- Projects proposed by schools and churches unless the project responds to an identified community need and provides wider community benefit and are in partnership with community based organisations. Applications from schools cannot be student focused or for curriculum development.
- Projects where the group/organisation has received full funding from another source for the same proposal.
- Proposed project is of a religious, spiritual or political nature.
- Proposed project is the responsibility of another funding body or level of government
- Project requires ongoing financial support from Council/ RSL Trust Fund.
- Projects where the funding sought is for recurrent operational expenses (including utilities such as gas, water and electricity) and consumables (such as stationery, food, fuel) Requests to assist with these expenses may be considered in exceptional circumstances.
- Planning and permit expenses, project management or auspice fees
- Catering expenses
- Applicants who have not met all acquittal conditions of previous RSL Trust/ Banyule Council Grants.
Applicants requiring an auspice organisation
Non incorporatedgroups that wish to apply for a grant will require an incorporated association/legally constituted not for profit entity to act as their auspice. If the application is successful, funds will be paid to the auspice organisation. The incorporated organisation then administers the funding on behalf of the Applicant and is responsible for ensuring the funds are spent appropriately.
The application form requires you to upload a letter from your auspice acknowledging that they have agreed to auspice the application.
An organisation may auspice one or more community groups and still lodge an application on its own behalf.
Acting as an auspice for another community group will not affect the auspice group’s opportunity for success with its own grant application
For more information on auspicing visit
Assessment
Applications will be assessed by the RSL Trust Committee’s with representation from Banyule City Council. Applicants will be notified of the outcome of their request from late February 2017.
Grant presentations will take place between March and April 2017.
The level of funding available through the RSL Trust Fund is limited and is awarded on a competitive basis. Meeting the eligibility criteria does not automatically guarantee funding.
Grant Conditions
Successful applicants are required to
- Attend the grant presentation event to accept their cheque
- Complete a grant agreement and submit an invoice to the RSL Trust Fund.
- Complete the project and expend the grant by 31 December 2017 (or negotiate an alternate date with the RSL Trust/Council)
- Complete and submit a grant acquittal on line via Smartygrants by 31 December 2017
(or negotiate an alternate date with the RSL Trust / Council)
- Acknowledge the contribution of Banyule RSL Trust Fund to the project /organisation by including reference to it in publications, advertising material, annual reports etc.
- Acknowledge grants of $5,000 or more with a plaque or other appropriate signage.
- Obtain all necessary planning/building permit approvals prior to the commencement of any works.
- Where appropriate seek Public Land Manager Consent to undertake any works on Council-owned land and on or within any Council-owned building prior to commencing any works. Applicants should also seek permission from private land/property owners as appropriate.
- Comply with all statutory, legal and insurance obligations.
- Use the funds for the purposes outlined in the grant application and/or as detailed in the letter of offer
- Apply for variations to the original purpose of the grant by lodging a request online via Smartygrants. These requests are subject to the funder’s approval.
- Return all grant monies to the funder should the project not proceed
Submitting your application
Applications must be made online through SmartyGrants on the Banyule City Council website: www.banyule.vic.gov.auno later than 11.59pm on Wednesday 7 December 2016.
Please note: to apply through SmartyGrants you will need an email address. If your email account has been registered with SmartyGrants previously and you have forgotten your password, you can request a new password through the “forgotten password” link on the sign in page.
It is preferable to use the groups email address rather than a personal one to lodge your application as this email will be used for all future correspondence regarding the grant.
If you have any other difficulties logging in or registering a new account please contact the SmartyGrants helpdesk on 9320 6888.
Free internet access
A number of Community organisations can assist with internet access. Venues /opening times are listed here:
Our HUB/ 155 Oriel Road, Heidelberg West. 9248 8000 / Monday – Friday
11.00am – 3.00pm
(this group can assist you to set up an email address)
Diamond Valley Community Support
/ Shop 378 A, Level 3 Greensborough Plaza, Greensborough / Monday – Friday
9.30am – 4.30pm
Yarra Plenty Regional Library
Library membership is required; computers can be booked in advance.
Ivanhoe Library / 255 Upper Heidelberg Road, Ivanhoe.
Tel: 9497 5780 / Mon- Thurs 10.00am – 8.30pm
Fri & Sat: 10.00am – 5.00pm
Sun: 1.00pm – 5.00pm
Rosanna Library / 72 Turnham Avenue, Rosanna
Tel: 9459 6171 / Mon - Thurs: 10.00am – 8.30pm
Fri & Sat: 10.00am – 5.00pm
Watsonia Library / 4 Ibbottson St, Watsonia.
Tel: 9435 2397 / Mon - Thurs: 10.00am – 8.30pm
Fri & Sat: 10.00am – 5.00pm
Sun: 1.00pm – 5.00pm
Help for applicants
If you need help to complete the online application form or would like more information regarding the RSL grant round contact Karen Molinaro on 9457 9955 Mon – Thurs. or Bianca Ellis on
9457 9841 Mon – Fri.If you are hearing or speech impaired you can call us through the National Relay Service on 133 677 (TTY) OR 1300 555 727 ordinary handset and ask for 9490 4222. If you need an interpreter please contact TIS National on 131 450 and ask to be connected to Banyule City Council on 9490 4222.
Community Partnerships / CD16672 Banyule RSL Trust Guidelines / Last Amended14/09/2016 / Page 1 of6