Ballarat Clarendon College

Position Title / Human Resources and Administration Officer
Work Area / Human Resourcesand Compliance
Primary Campus / Sturt Street
Classification / Educational Services (Schools) General Staff Award
Level 5
Employment Type / Full or Part Time
Relationships / This role has a primary reporting relationship to the HR, Legaland Compliance Manager.
There is also a secondary reporting relationship to the Administration Manager in relation to administration functions.
The role interacts with all areas and levels of staff within Clarendon and relevant external parties, which often require discretion and confidentiality.
Purpose of position
To provide high level administrative support to support to the Human Resources,Legal, Compliance and Administration functions.
Principal Accountabilities
  1. To provide efficient, effective and highly confidential administrative support, including coordination of projects and processes,as part of the HR, Legal and Compliance team.
  2. To provide support as required to the Administration team.
  3. Provide a high level of customer service to internal and external stakeholders.

Main Duties

HR Support
  • Provide assistance and support to the HR, Legaland Compliance Manager in the provision of effective HR Services
  • Co-ordinate staff placements, including advertising, liaison with recruitment agencies, preparation of contracts, collection of employee data, HR data entry, interfaces with Payroll and filing
  • Maintain HR records, including ensuring that Synergetic data is current and accurate
  • Conduct regular audits of HR data on Synergetic
  • Monitor and record teacher registrations, WWC registrations and staff visas and follow up on any related issues
  • Manage casual sports placements (umpires and coaches), casual performing arts teachers and temporary administrative staffing as required
  • Co-ordinate staff induction, performance review and exit processes
  • Assist with the management of professional Development activities and maintain appropriate records on Synergetic
  • Prepare standard HR management reports
  • Assist with the development, review and distribution of HR policies, procedures and forms.

Legal and Compliance

  • Provide assistance and support to the HR, Legal and Compliance Manager in the provision of effective Legal and Compliance Services
  • Assist with the preparation of compliance, legal and governance reports and manage associated records as required
  • Assist with the distribution and filing of governance and other documentation.

Administration

  • Provide support for Central Administration as required, including assistance with major activities and projects and providing back-up support to Reception and other administrative functions.
  • Liaise with parents, students and staff in an efficient, confidential, professional and courteous manner
General
  • Identify and implement opportunities to improve process efficiency and effectiveness
  • Co-operate with all health and safety policies and procedures and take all reasonable care that their actions or omissions do not impact on the health and safety of others in Clarendon
  • Support the principles of anti-discrimination, valuing diversity and equal opportunity in the workplace
  • Model behaviour consistent with Clarendon values – Passionate, Daring, Clear, Sharp, Authentic and Having Fun.

Special requirements:
  • The position is based at one campus but may be expected to spend time working at another campus.
  • Some out of hours work may be required.

Key Selection Criteria:
  • Relevant experience in similarHR and/or Complianceroles.
  • Completion of a relevant qualification (Diploma, Certificate IV or Certificate III level) (desirable).
  • Demonstrated ability to plan, organise and prioritise work in an environment with multiple and conflicting demands.
  • Demonstrated commitment to high quality outcomes, including attention to detail and accuracy, and an ability to relate tasks to the wider context.
  • Well developed communication, interpersonal and advocacy skills.
  • Ability to exercise initiative and work both independently and co-operatively as required.
  • Ability to maintain confidentiality and handle sensitive matters diplomatically and discreetly.
  • Accurate word processing skills and a broad knowledge of a range of computer packages, including Word, Excel, PowerPoint, Email, Internet.
  • Accurate use & maintenance of database computer system

HR and Administration Officer April 20133