AYLSHAM CITTASLOW COMMUNITY EVENTS COMMITTEE

MINUTES OF THE MEETING OF THE

AYLSHAM CITTASLOW COMMUNITY EVENTS COMMITTEE

HELD IN THE TOWN HALL, MARKET PLACE, AYLSHAM

ON WEDNESDAY 31ST MAY 2017 at 8p.m.

PRESENT:

Lloyd Mills -Chairman

Karen Smith-Vice Chairman

Giles Margarson-Town Resident

Eileen Springall-Councilor

Natasha Carver-Aylsham Town Council Administrator

Val Shaw-Councilor

The Chairman welcomed everyone

1. ELECTION OF CHAIRMAN FOR AYLSHAM COMMUNITY EVENTS 2017/2018

Karen Smith called for nominations for chairman. One nomination was made Lloyd Mills, No other nomination was made and it was agreed to elect Lloyd Mills as chair for the forthcoming year. Karen Smith nominated herself to be Vice Chairman for the forthcoming year this was agreed by the committee.

2. APOLOGIES FOR ABSENCE

  • There were apologies from Jack Branford, Ed Margarsonand Paul Smith (Smudge) these were accepted.

3. MEMBERS DECLARATIONS OF INTEREST

  • There were no declarations made.

4. MINUTES OF PREVIOUS MEETINGS

  • Minutes of the meeting held on 27thApril2017, as previously circulated were confirmed and signed.
  1. INFORMATION ON MATTERS ARISING NOT LISTED ELSEWHERE ON THE AGENDA
  • None
  1. ADJOURNMENT OF THE MEETING TO ALLOW MEMBERS OF THE PUBLIC TO SPEAK
  • None

7.TO DISCUSS THE ACCOUNTS FOR THE AYLSHAM EVENTS COMMITTEE

  • The committee received prior to the meeting a copy of the Accounts. The accounts are still looking heathy showing revenue from the Collectors Fairs held each month in the Town Hall. The Old Carnival earmarked reserve has now been transferred into the Community Events Committee Account.

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  1. TO DISCUSS EVENT OFFICERS PROGRESS REPORT
  • Smudge had given a written report which was circulated prior to the meeting these wereadopted by the committee.
  1. TO DISCUSS AYLSHAMSBIG LUNCH 2017
  • Plans are going well Giles will confirm before the event what help will be required at what times.
  1. TO DISCUSS AYLSHAM FOLK FESTIVAL 2017
  • The committee agreed for Smudge to continue to work with Brian from Holt Morris Dancers and to book the acts for the event as per the event officer’s report.
  1. TO DISCUSS THE CHRISTMAS LIGHTS AND CHRISTMASTREE FESTIVAL 2017
  • Karen suggested asking Sutton School of Dance to be part of the Christmas lights event this year, the committee agreed to involve them again. Natasha will ask Shaun if Suttons would like to join the event. Music for the sleigh will need to be looked at for the event.
  • Natasha to see if the Fairy Fair would like to attend the Switch on with their animal lanterns.
  1. December 2017 Theatrical performance
  • The committee will confirm their availability nearer to the date for this event.
  1. TO DISCUSS RACE NIGHT 2018
  • The committee all agreed on the costings for the event as per the Event Officers.
  1. TO DISCUSS EASTER EVENT 2018
  • The committee discussed holding an event in 2018 and after a lengthy discussion it was agreedby the committee not to go ahead with an Easter event
  1. TO DISCUSS SUMMER EVENT 2018
  • Nothing to discuss at this meeting.
  1. TO DISCUSS ANTIQUE AND COLLECTORS FAIR
  • Once we have posters/flyers produced the committee will be happy to distribute these.
  1. ITEMS FOR INFORMATION/DISCUSSION AT THE NEXT MEETING
  • Accounts
  • Aylsham Big Lunch Event 2017
  • Aylsham Folk Festival 2017
  • Christmas Lights and Christmas Tree Festival 2017
  • December 2017 Theatrical performance
  • Race Night 2018
  • Aylsham Folk Festival 2018
  • Collectors Fair
  • EventOfficersProgress Report
  1. DATE OF NEXT MEETING
  • The next meetings will be onWednesday 21st June 2017 at 8PM
  1. CLOSURE OF THE MEETING
  • The Chairman closed the meeting at 8:50pm

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CCEC/31052017